SR 09-13-2016 3F
Ci ty Council
Report
City Council Meeting : September 13, 2016
Agenda Item: 3.F
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To: Mayor and City Council
From: Susan Cline, Director , Public Works, Civil Engineering
Subject: Construction Contract for Berkeley Street Traffic Improvements
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2412 to Hardy & Harpe r, Inc., a California -based company, for the
construction of the Berkeley Street Traffic Improvements;
2. Authorize the City Manager to negotiate and execute an agreement with Hardy &
Harper, Inc., in an amount not to exceed $269,100 (includ ing a 15%
continge ncy); and
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
In response to resident concerns about vehicle speeds and pedestrian safety along
Berkeley Stree t between Wilshire Boulevard and Stanford Street, the Planning and
Community Development Department conducted a traffic engineering evaluation of this
roadway segment. Traffic improvement plans were developed based on the results of
the evaluation that inc lude the installation of traffic calming median islands, curb return
bulb -outs, and the realignment of an intersection . On August 3, 2016, four bids were
received for the construction of the Berkeley Street Traffic Improvements. After
evaluating the bids r eceived for this project, staff recommends Hardy & Harper, Inc. for
the construction of the Berkeley Street Traffic Improvements Project (Project) in an
amount not to exceed $269,100 (includ ing a 15% contingency).
Background
In the landmark Land Use and Circulation Element of Santa Monica’s General Plan
(adopted in 2010), two of the identified core values were to “Preserve Existing
Neighborhoods ” and to “Manage Traffic and Congestion.” The City has consistently
worked with residential neighborhoods to ad dress the challenges of preserving their
character and quality of life in the face of cut -through regional traffic.
In January 2012 , residents living on Berkeley Street and in the general vicinity of the
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project raised their concerns about vehicle speed a nd pedestrian safety to the City . In
response, the City hired Stantec Consulting Services (Stantec) in November 2012 to
conduct an engineering evaluation of the traffic and pedestrian conditions on Berkeley
Street between Wilshire Boulevard and Stanford S treet . The September 2013
engineering evaluation confirmed the residents’ concerns, showing that over 90% of the
vehicles travelling on Berkeley between Wilshire Boulevard and Stanford Street
exceeded the posted speed limit of 25 mph. Initial traffic dat a and traffic calming
concepts were presented to the community at February 2013 Northeast Neighbors
Community meeting. Over the next year the City worked collaboratively with Stantec
and the community to refine the proposed traffic calming improvements. On February
11 , 2014 (A ttachment A) Council authorized the City Manager to execute a first
modification to Professional Services Agreement #2589 with Stantec Consulting
Services, Inc. to provide design services to implement recommendations of the
Berkeley Street Traffic Engineering evaluation. City staff subsequently worked with
Stantec Consulting Services to complete the design plans and construction documents
for the project.
Discussion
The project will consist of the following improvements: r ealignmen t of the intersection
with Stanford Street from a skewed alignment to a "T" alignment; i nstallation of three
median islands (located between Stanford Street and Lipton Avenue); a traffic calming
circle at the intersection with Lipton Avenue, along with two curb extensions;
c hannelizers at the intersection of Wilshire Boulevard; and n ew streetscape landscaping
and irrigation at the Stanford Street and Lipton Avenue intersections.
Contractor Selection
On July 8, 2016, the City published Notices Inviting Bids for SP2412 in accordance with
City specifications. The bid was posted on the City's on -line bidding site, and notices
were advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. 1832 vendors were notified . Fifty -two vendors downloaded
the bid. Four bids were received and publicly opened on August 3, 2016.
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Bidder Bid Amount
Hardy & Harper, Inc. $234,000
All American Asphalt $258,645
Vido Samarzich, Inc. $278,860
PALP Inc. DBA Excel Paving
Company
$287 ,385
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
Staff verified that Hardy & Harper, Inc.'s license is active and in g ood standing with the
Contractor's State License Board of California. Staff contacted references at other local
agencies for whom the contractor completed projects similar in cost and scope to the
Berkeley Street Improvements project to substantiate the c ompany's competence.
Based on these criteria, Hardy & Harper, Inc., the lowest bidder, is recommended as the
best bidder.
Financial Impacts and Budget Actions
The construction contract to be awarded to Hardy & Harper, Inc. Is for an amount not to
exceed $269,100 (includ ing a 15% contingency ). Funds are available in the FY 2016 -17
Capital Improvement Program budget in account s C017080.589000 (Berkeley Traffic
Engineering) and account M200152.589780 (Annual Paving), which will fund project -
related repaving costs . The contract will be charged to the following accounts:
C017080.589000 $250,116
M200152.589780 $18,984
TOTAL $269,100
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Prepared By: Curtis Castle, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. February 11, 2014 Staff Report
Reference:
Contract No. 10360
(CCS)