SR 11-22-2016 3D
Ci ty Council
Report
City Council Meeting : November 22, 2016
Agenda Item: 3.D
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To: Mayor and City Council
From: Susan Cline, Director , Public Works, Architecture Services
Subject: Beach Improvement Group (B.I.G.) Restrooms 16 and 17 Repair
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP 2401 to Concept Cons ultant , Inc., a California -based company,
for t he construction of the Beach Improvement Group (BIG ) Beach Restroom s 16
and 17 Repair project;
2. Authorize the City Manager to negotiate and execute a contract with Concept
Consultant , Inc. in an amount not to e xceed $327,230 (includes a 10%
contingency);
3. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of the report; and
4. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work w ithin contract authority.
Executive Summary
The Beach Improvement Group (BIG) project , lo cated along Ocean Front Walk between
Bay Street on the south and the Santa Monica Pier on the north, was built in 2000 . The
construction of beach restrooms 16 and 17 was part of the BIG project. The restrooms
are in fair to poor condition due to the environmental exposure resulting from proximity
to the ocean and because of high -volume use by locals and tourists . Staff recommends
City Council award a construction contr act to Concept Consultant, Inc. in a not to
exceed amount of $327,230 for t he BIG Beach Restrooms 16 and 17 Repair project
which would repair the damage on the concrete masonry walls and steel tube roof
frames, replace the broken concrete sinks, wood doors and plumbing and remove the
vertical offsets on the sidewalks.
Background
B each restrooms 16 and 17 were constructed as part of the Beach Improvement Group
(BI G) project in 2000 . Restroom 16 consists of a single structure which houses both the
men’s and women’s toilets , and includes twelve regular and two ADA -accessible toilet
cubicles and four pre -cast concrete sinks. Restroo m 17 consists of two structures; t he
north structure houses the men’s t oilets and the south structure houses the women’s
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toilets. Each structure includes six regular and one ADA -accessible toilet cubicles and
two concrete sinks.
In early 2014, staff began an assessment of existing conditions for beach restrooms 16
and 17 . At the time, IDS Group, Inc., who was selected based on a Req uest for Bid
(RFB) posted on the City’s online vendor portal PlanetBids on January 6, 2014, worked
under a blanket agreement for the City for structural engineering services. On April 23,
2014 , staff executed professional services agreement #2841 with IDS Group, Inc. in the
amount of $18 ,000 , below Council threshold, for inspection services , structural
engineering and drafting design services and an evaluation report . The report
documented the extent of damages and made recommenda tions for the repair work.
Based on the recommendations in that report, a set of engineering plans were produced
and plans for the repair work have been approved.
Discussion
Beach restrooms 16 and 17 were constructed out of cement masonry blocks with steel
structural tubes to supp ort the fiber plastic roof. IDS Group reported that o ver the years
the masonry blocks have spalled , exposing rebar s to ocean air, and moisture has
caused corrosion . T he steel structural tubes supporting the roof are also corroded and
should be corrected as part of the repair for structural integrity . The Beach Restrooms
16 and 17 r epair project would also replace concrete sinks, restroom doors, and remove
the vertical offsets on sidewalks. In order to maintain service to the public, one restroom
w ould remai n open while the other restroom is closed for construction. T o complete all
necessary repairs and to open the restrooms in time for the summer season, the project
was approved in the Capital Improvement Program FY2016 -18 Biennial Budget .
Contractor Selec tion
On August 2 3 , 2016, the City published Notices Inviting Bids to provide construction
services for the BIG Beach Restrooms 16 and 17 r epair project in accordance with City
specifications. The bid was posted on the City's on -line bidding site, and notic es were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. 40 vendors were notified and 11 attended the non -
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mandatory job walk. Two bids were received and publicly opened on September 28,
2016.
Bidder Amount
Concept Consultant, Inc. $297,482.03
Custom Design Construction
$353,375.00
Bids were evaluated based on work requirements specified in the Request for Bids
(RFB) and the criteria in SMMC 2.24.072, including price, previous experienc e, ability to
deliver, quality of product, and compliance with City specifications. Staff conducted
phone and in -person reference check s and were satisfied with the quality and history of
work submitted by Concept Consultant, Inc. Based on these criteria, Concept
Consultant, Inc., the lowest bidder, is recommended as the best bidder.
Financial Impacts and Budget Actions
The contract to be awarded to Concept Consultant, Inc. is for an amou nt not to exceed
$327,230 (includes a 10% contingency). Additionally, direct owner costs for permit fees,
inspection fees and material testing are estimated at $75,000. Funds of $329,416 are
available in the FY 2016 -17 Capital Improvement Program budget in account
M119071.589000. Award of the contract and direct owner costs require an appropriation
of $72,814 to account M11907 1 .589000. The contract and direct owner costs will be
charged to account M119071.589000.
Prepared By: David Wang, Architectural Associate
Approved
Forwarded to Council
Reference:
Contract No. 10393
(CCS)