SR 08-09-2016 3J
Ci ty Council
Report
City Council Meeting : August 9, 2016
Agenda Item: 3.J
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To: Mayor and City Council
From: Bill Walker, Fire Chief , Fire Department
Jacqueline Seabrooks, Police Chief
Subject: Acceptance of Second Amendment to Urban Area Security Initiative (UASI)
2014 Agreement
Recommended Action
Staff recommends that the Ci ty Council:
Authorize the City Manager to negotiate and execute a second amendment to the 201 4
UASI grant in the amount of $433,909 for a total amount of $3,739,959 .
Executive Summary
The City of Santa Monica Police and Fire Departments have received fund ing as a part
of the U.S. Department of Homeland Security, Federal Emergency Management
Agency’s Urban Area Security Initiative (UASI) grant. Funds were utilized to purchase
equipment and training that supports regional homeland security goals.
Last fisc al year the Fire Department responded to over fifteen thousand calls for
service. The Department maintains two specialized apparatus regional assets, an
Urban Search and Rescue vehicle and a Hazardous Materials response vehicle. These
specialty apparatus are used to respond to and mitigate emergency response incidents
involving complex urban search and technical rescue techniques and Chemical,
Biological, Radiological/Nuclear, and Explosive (CBRNE) detection, response, and
decontamination capabilities. B oth specialty apparatus require an extensive equipment
inventory stipulated by the California Office of Emergency Services (OES). The
Department utilizes UASI grant funds to supply both vehicles’ specialty equipment
which needs replacement due to ag ing , no longer being serviceable , or to meet new
program requirements ...
Background
On February 24, 2015, Council accepted a grant award in the amount of $308,507 from
the 2014 UASI to purchase equipment and training that supports regional homeland
security goals.
On March 1, 2016, Council approved a first modification to the 2014 UASI to implement
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a new interoperable public safety trunked radio system for a new total grant amount of
$3,306,050.
C alOES has since approved the reallocation of $433 ,909 to fu nd additional equipment
for the Urban Search and Rescue team and eme rgency response apparatus for the
Santa Monica Fire Department. These changes increased the grant award to a new
total of $3 ,739 ,959 .
The UASI program focuses on enhancing regional prep aredness in major metropolitan
areas. The UASI program directly supports the national priority of expanding regional
collaboration within the national preparedness guidelines and is intended to assist
participating jurisdictions in developing integrated re gional systems for prevention,
protection, response, and recovery from natural or man -made disasters.
The UASI grant program was created to support large “core” cities and those other
cities with contiguous borders to the core city. The UASI grant program is 100%
federally funded from the Department of Homeland Security to the State of California.
The City of Los Angeles acts as the core city for the UASI grant and allots funds to the
City of Santa Monica. These funds have purchased necessary equipment, su pplies,
and training in direct support of overall regional goals to promote effective information
gathering, sharing, and response to threats and/or acts of terrorism.
Discussion
Under the 201 4 UASI Grant, $308,507 was awarded from the City of Los Angeles to the
City of Santa Monica Fire and Police Departments as a part of the U.S. Department of
Homeland Security, Federal Emergency Management Agency’s UASI grant program .
Council accepted the UASI 201 4 grant funds on February 24, 2015. Funds were
allocated to purchase equipment and training that supports regional homeland security
goals ; specifically , additional automated license plate readers for the Police
Department, hazardous material s (HazMat) training and equipment, and urban search
and rescue (USAR) training and equipment for the Fire Department.
On March 1, 2016, Council approved a modification to the 2014 Urban Area Security
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Initiative (UASI) to implement a new interoperable public safety trunked radio system
and negotiate and execute a first modif ication in the amount of $2,997,543 to the 2014
UASI Grant Subrecipient Agreement with the City of Los Angeles for a new total amount
of $3,306,050. The interoperable radio system project is underway and on schedule.
The project will be completed this fi scal year.
I n April 201 6 , CalOES approved an additional allocation of $433 ,909 to fund purchases
of additional emergency response equipment for the Urban Search and Rescue team
and emergency response apparatu s ; th is change increased the 2014 UASI grant t o a
new total of $3 ,739 ,959 . The majority of the e quipment is to outfit the new Urban
Search and Rescue vehicle planned to be in service in 2017. The USAR equipment
includ es edraulic cutters, spreaders, and rams heavy rescue equipment for freeing
victims from entrapments , search and rescue thermal imaging cameras, power hand
tools for rescue situations, low or high angle rope rescue equipment and hardware used
for bluff rescue or confined space entrapments, and equipment used in extraction of
victims from confined spaces. Equipment for the HazMat apparatus includes: chemical
field testing and sampling kits , personal radiation detectors, camera kit, and self -
contained breathing apparatus to be used in hazardous material or toxic environment.
Additional eq uipment purchased includes p ersonal protective equipment : body armor for
first responders , hazardous material response suits, and turnout gear. Purchase of this
equipment followed all procurement requirements and has been completed.
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Financial Impacts & Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action. However, in order to match grant expenditures and revenues,
acceptance of the additional $433,909 award from the 2014 Urban Area Secu rity
Initiative grant program requires changes to the FY 2015 -16 budget that will be
presented to Council for approval as part of the FY 2015 -16 Year -End Report.
Prepared By: Terese Toomey, Principal Administrative Analyst
Approved
Forwarded to Counc il
Attachments:
A. February 24, 2015 Staff Report
B. March 1, 2016 Staff Report