SR 06-28-2016 3G
City Council
Report
City Council Meeting: June 28, 2016
Agenda Item: 3.G
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Facilities Maintenance
Subject: Bid Award for the Purchase of Custodial Cleaning Chemicals
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4249 to Staples Contract & Commercial, Inc., a Massachusetts-
based company, for the purchase of custodial cleaning chemicals;
2. Authorize the Purchasing Services Manager to issue a purchase order with
Staples Contract & Commercial, Inc. for custodial cleaning chemicals in the
amount not to exceed $114,000 (including a 10% contingency) for one year, with
four additional one-
decrease each year for a total amount not to exceed $607,000, with future year
funding contingent on Council budget approval.
Executive Summary
The City purchases environmentally sensitive/low toxicity cleaning chemical products for
custodial needs at various City facilities and locations. The current purchase order with
Hillyard, Inc. is expiring on June 30, 2016. In March 2016, the City conducted a formal
bid process for the purchase of cleaning chemicals. After reviewing seven bids and
sampling the top five vendors product lines, staff recommends Staples Contract &
Commercial, Inc. (Staples) as the best bidder for an amount not to exceed $114,000 for
one year, with four one-year renewal options for a total not to exceed amount of
$607,000.
Background
The City purchases environmentally sensitive/low toxicity cleaning solutions and
chemicals for custodial purposes at various City-owned and City-leased locations,
thth
including 1437 4 St., 1717 4 St., 1901 Main St., Animal Shelter, Annenberg Beach
House, City Hall, City Yards, Ken Edwards Center, libraries, parks, Print Shop, Public
Safety Facility, Santa Monica Airport, Santa Monica Pier, and the Swim Center. These
products, used by in-house and contracted custodial staff, include air deodorizers, all-
purpose cleaners, bathroom cleaners, carpet cleaners, degreasers,
disinfectants/sanitizers, floor care products, glass cleaners, polish, stain removers, and
1 of 3
wood cleaner.
On April 24, 2012, the City Council approved a sole source purchase with Hillyard, Inc.
for cleaning solutions and chemicals based on superior product performance, the
availability of tamper-proof dispensing units, the sustainable nature of the products, and
their compatibility with existing dispensing units in the City (Attachment A). The current
purchase order expires after June 30, 2016.
Discussion
In recent years, continuous advances in green cleaning chemicals have significantly
increased the pool of qualified vendors .
would be prudent to evaluate custodial cleaning solutions and chemicals available in the
marketplace today. The pending expiration of the current sole source purchase order
presented an opportunity to allow more qualified vendors to compete in an open
competitive bid process, ensuring that the City is getting the best products at the best
prices.
Vendor Selection
On March 21, 2016, the City published Notices Inviting Bids to furnish and provide
cleaning chemicals and solutions in accordance with City specifications. The bid was
-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions. A
total of 51 vendors downloaded the bids. Seven bids were received and publicly
opened on April 7, 2016, per Attachment A.
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
During on-site product sampling conducted at two different high-use City locations,
custodial supervisors and custodians tested various areas and surfaces with cleaning
best
custodial standards and needs. Staples is not the lowest bidder, but it offered
competitive pricing, satisfactory customer service, free dispensing units plus installation,
2 of 3
and received consistently high scores across all categories, such as product
performance, product safety and sustainability, ease of use, scent, and
dispensing/dilution properties (Attachment B).
In addition, Staples received the highest scores from Risk Management and the Office
icity level, health
impact to employees and the environment, minimal scents, controlled metering and
lockable product dispensing system, and the availability of safer hydrogen peroxide-
based, plant-based, and sugar-based cleaning products. Based on the above criteria,
Staples is recommended as the best bidder.
Financial Impacts & Budget Actions
The purchase order to be awarded to Staples Contract & Commercial, Inc. is for an
amount not to exceed $607,000 over a five-year period. Funds of $114,000 are
included in the FY 2016-17 budget plan in various departments. Future year funding is
contingent on Council budget approval.
Prepared By:
Yvonne Yeung, Senior Administrative Analyst
Approved Forwarded to Council
Attachments:
A. April 24, 2012 Staff Report
B. Attachment A - Bid Summary
C. Score Comparisons of the Top 5 Bidders
3 of 3
AttachmentA1
BIDSUMMARY
BIDNO.:4249
BIDDESCRIPTION:FurnishanddelivercleaningchemicalsandsuppliesasrequiredbyCustodialServices
AUTOMOTIVEARFTERMARKET,INC.BROADLINEDISTRIBUTINGCNSINDUSTRIES
LOSANGELES,CAAGOURAHILLS,CAVALENCIA,CA
NO.ITEMPRODUCTITEMUNITDILUTIONUNITPRICEPRODUCTITEMUNITDILUTIONUNITPRICEPRODUCTITEMUNITDILUTIONUNITPRICE
NUMBERRATEDELIVEREDNUMBERRATEDELIVEREDNUMBERRATEDELIVERED
1 AllPurposeSimpleGreenClean12100002110012each1:64or2oz$13.05AllPurposeCleanerE14G4/11:32$18.50/SupercoGreenNeutral450141Gallon1:128$16.60
Cleaner/NeutralizerBuildingAllPurpose1gallonpergallongallongallonorCleanerConcentrate
CleanerConcentratepercase$74/case
2 GumRemover/SolventCarpetSimpleGreenClean12100002112012each1:21or6.5oz$13.55Odor&StainRemoverE40G4/11:7$25.50/N/AN/AN/AN/AN/A
Spotter/CarpetShampooBuildingCarpetCleaner1gallonpergallongallonorgallonor
ConcentratepercaseReadytouse$82/case
3 GlassCleanerSimpleGreenClean12100002113012each1:30or5oz$18.26Glass&MirrorCleanerE13G4/11:20$15/gallonSupercoGreenGlass450441Gallon1:128$16.20
BuildingGlassCleaner1gallonpergallongallonor$60/caseCleanerConcentrate
Concentratepercase
4 DegreaserCrystalSimpleGreen6100006191286each1:4to1:10$15.72HeavyDutyDegreaserE2G4/11:16$22/gallonSupercoGreenCleaner450041Gallon1:64$14.90
IndustrialCleaner&1gallon
or10ozpergallonor$88/case/Degreaser
Degreaserpercase
gallonConcentrate
5 BathroomCleanerCleanBuilding12100002111012each1:20or5oz$11.44CitricAcidBathroomE38G4/11:32$20.50/SupercoGreen450241GallonReadytouse$15.20
BathroomCleaner1gallonpergallonCleanergallongallonorRestroomCleaner
Concentratepercase$82/case
6 MultipurposecleanerN/AN/AN/AN/AN/AAllPurposePeroxideE14PG4/11:32$18/gallonSupercoGreen450341Gallon1:64$17.50
containingstabilizedCleanergallonor$72/caseOxigenated
hydrogenperoxideCleaner/Degreaser/Sp
otterConcentrate
7 Disinfectant/SanitizerSimpleGreendPro534100004305014each1:64or2oz$17.10Sanitizer&C18G4/11:512$21/gallonN/AN/AN/AN/AN/A
1gallonpergallonDisinfectantgallon(sanitizer)or$84/case
percase
1:164
(disinfectant)
8 ApHneutralcleanerforCrystalSimpleGreen6100006191286each1:4to1:10$15.72AllPurposeCleanerE14G4/11:32$18.50/N/AN/AN/AN/AN/A
floors,walls,ceilings,mirrors,IndustrialCleaner&1gallonor10ozpergallon(generalgallonor
windows,andmetalsurfacesDegreaserpercasegalloncleaning)$74/case
1:64
(mopping)
C18G4/11:512$21/gallonN/AN/AN/AN/AN/A
9 Aphosphatefree,pHneutralSimpleGreendPro534100004305014each1:64or2oz$17.10Sanitizer&
gallon(sanitizer)or$84/case
formulationdesignedto1gallonpergallonDisinfectant
provideeffectivecleaning,percase
1:164
deodorizing,anddisinfection
(disinfectant)
10 FloorFinishN/AN/AN/AN/AN/AMirrorImageFloorMIS20014/1Readytouse$19.50/N/AN/AN/AN/AN/A
Finishgallonataboutgallonor
2,000sq.ft.$78/case
pergallon
11 FloorStripper/HardFloorN/AN/AN/AN/AN/AMaxITExtraHeavyMIS12294/14ozper$17/gallonN/AN/AN/AN/AN/A
DutyStrippergallongallonofor$68/case
water
12 FloorPolishN/AN/AN/AN/AN/ANewBrilliantMIS10404/1Readytouse$21.25/N/AN/AN/AN/AN/A
gallonataboutgallonor
2,000sq.ft.$85/case
pergallon
13 WoodCleanerN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AN/AN/A
$15.72RinseFreeFloorMIS21304/1Readytouse$8/gallonSupercoGreenNeutral450141Gallon1:128$16.60
14 FloorNeutralCleanerCrystalSimpleGreen6100006191286each1:4to1:10
or10ozperCleanergallonor23ozperor$32/caseCleanerConcentrate
IndustrialCleaner&1gallon
gallongallon
Degreaserpercase
N/AN/AN/AN/AN/A
15 PolishN/AN/AN/AN/AN/AUltra23MIS10104/1Readytouse$17.50/
gallonataboutgallonor
$70/case
2,000sq.ft.
pergallon
16 Deodorizer/EnzymeN/AN/AN/AN/AN/ABIOGESTDrainMIS15704/1Readytouse$7.50/gallonSupercoCONTROL501241GallonReadytouse$36.00
Cleaner/DrainMaintenanceMaintainergallonor$30/caseBioenzymeOdor
Control&Drain
Maintainer
17 Dishwashing/LaundryN/AN/AN/AN/AN/AGuardianGreenDishMIS52594/1Readytouse$5.50/gallonN/AN/AN/AN/AN/A
ChemicalsSoapgallonor$22/case
MIS75311/2cupfor$9.75/gallon
LaundryDetergent4/1mostloadsor$39/case
gallon
18 StainRemoverN/AN/AN/AN/AN/AAmazingSpotlessMIS20254/1Readytouse$8.75/gallonN/AN/AN/AN/AN/A
InstantStainRemovergallonor$33/case
(WaterBased)
use$36.00
19 OdorControlN/AN/AN/AN/AN/ABreezeOdorMIS21774/1Readytouse$9.25/gallonSupercoCONTROL501241GallonReadyto
Eliminatorgallonor$37/caseBioenzymeOdor
Control&Drain
Maintainer
s##############12eachReadytouse$5.14WondersStainlessMIS18304/1Dilutefrom1$21.25/N/AN/AN/AN/AN/A
20 StainlessSteelCleanersSimpleGreenStainles
Steel32ozSteelgallonozpergallongallonor
percaseofwateror$85/case
heavyduty
readytouse
OrderandDeliveryRequirements
PurchaseOptionDeliveryServiceandOnlineordering(OnAccount)DeliveryServiceandOnlineordering(OnAccount)DeliveryServiceandOnlineordering(OnAccount)
BusinessTaxID#953576709(CityofLA)000231962300016954488451
DeliveryTime1Day1Day(MonFri)3Days
MethodofDeliveryCompanyTruckCompanyTruckCommonCarrier
NoMinimumFreeDeliveryCanComplyCanComplyCanComply
OnlineCapability
OnlineProductCatalogwithYesNoNo
Pricing
yCanComplyCanComplyCannotComply
OnlineOrderHistor
Pricing
DiscountsforMisc.Items40%to60%5%to10%.Foritems19,freedispensersprovidedN/A
PaymentTermsNet30Days2%atnet20Net30Days
AdditionalFees&ChargesN/AN/AN/A
RenewalOptions
Year2:RenewalOption#1Sameprice,terms,andconditionsofferedSameprice,terms,andconditionsofferedSameprice,terms,andconditionsoffered
Year3:RenewalOption#2Sameprice,terms,andconditionsofferedSameprice,terms,andconditionsofferedN/A
Year4:RenewalOption#3Sameprice,terms,andconditionsofferedN/AN/A
Year5:RenewalOption#4Sameprice,terms,andconditionsofferedN/AN/A
ContactInformation
NameJimHubkaBernieMaddisTimPlankenhorn
EMailjimhubka@completesplus.combroadline@att.netsales@supercoproducts.com
Signature
NonDiscriminationCompleteCompleteIncomplete
NonCollusionCompleteCompleteIncomplete
OaksCompleteCompleteIncomplete
ArizonaCompleteCompleteIncomplete
DebarmentCompleteCompleteIncomplete
AttachmentA2
BIDSUMMARY
BIDNO.:4249
BIDDESCRIPTION:FurnishanddelivercleaningchemicalsandsuppliesasrequiredbyCustodialServices
HILLYARDSTAPLES
LOSANGELES,CACHATSWORTH,CA
NO.ITEMPRODUCTITEMUNITDILUTIONUNITPRICEPRODUCTITEMUNITDILUTIONUNITPRICE
NUMBERRATEDELIVEREDNUMBERRATEDELIVERED
1 AllPurposeCleaner/NeutralizerArsenalSuperShineAllHIL0080252.5Liter1ozto1gallon$22.86SustainableEarthby8149461gallon1:256$15.57
Staples#64NeutralAll
PurposeCleaner
2 GumRemover/SolventCarpetArsenal1CarpetPreHIL00814252.5Liter6ozto1gallon$23.66SustainableEarthby8456601gallon1:256$15.74
Spotter/CarpetShampooSprayStaples#62FloorCare
HighPerformance
CarpetCleaner
3 GlassCleanerArsenal1GreenSelectHIL00827252.5Liter6ozto1gallon$19.75SustainableEarthby8150261gallon1:128$14.98
GlassCleanerStaples#61Glass
Cleaner
4 DegreaserArsenal1GreenSelectHIL00828252.5Liter4ozto1gallon$17.98SustainableEarthby8162121gallon1:128$19.23
DegreaserStaples#65AllPurpose
HeavyDutyCleaner&
Degreaser
gallon1:128$16.19
5 BathroomCleanerArsenal1GreenSelectHIL00829252.5Liter6ozto1gallon$18.28SustainableEarthby8149931
BathroomCleanerStaples#70Restroom
CleanerWashroom
Cleaner
6 MultipurposecleanerArsenal1SuproxHeavyHIL00837252.5Liter5ozto1gallon$21.00DiverseyPERdiemAll3313614/11:256$98.40
containingstabilizedhydrogenDutyPurposeGeneralgallon
peroxideCleanerwithHydrogen
Peroxide
7 Disinfectant/SanitizerArsenal1Q.T.PlusHIL00824252.5Liter1ozto1gallon$24.35DiverseyOxivirFive169138514/11:16$92.33
Concentratedgallon
DisinfectantCleaner
8 ApHneutralcleanerforfloors,Arsenal1TopCleanHIL00810252.5Liter0.5ozto1$27.15SustainableEarthby8149461gallon1:256$15.57
walls,ceilings,mirrors,gallonStaples#64NeutralAll
windows,andmetalsurfacesPurposeCleaner
9 Aphosphatefree,pHneutralArsenal1ReJuvNalHIL00816252.5Liter2ozto1gallon$14.28BrightonProfessional7600711gallon1:256$21.01
formulationdesignedtoVirustatDCPlus
provideeffectivecleaning,Disinfectant
deodorizing,anddisinfection
touse$46.48
10 FloorFinishSeal341HIL00341061gallonReadytouse$25.35BrightonProfessional8243645gallons,Ready
FloorCareHardRockpail
Sealer
11 FloorStripper/HardFloorDevastatorHIL00147061gallonReadytouse$28.11DiverseyBravo1500+15301725gallons1:8$39.08
UHSFloorStripper
12 FloorPolishExplorerHIL00534061gallonReadytouse$18.54DiverseyHighMileage9154005gallonsReadytouse$103.66
FloorCareUHSFloorBIB
Finish
13 WoodCleanerCitraSurfacePolishCLR81418ozReadytouse$3.00MurphyClean&Shine5070319/22ozReadytouse$35.46
MultiUseWood
Cleaner,Orange
14 FloorNeutralCleanerArsenal1TopCleanHIL00810252.5Liter0.5ozto1$27.15BrightonProfessional8150341gallon1:256$6.65
gallonpHFloorCareAll
PurposeConcentrated
Cleaner
use$3.00BrightonProfessional
15 PolishCitraSurfacePolishCLR81418ozReadyto91890312/19ozReadytouse$28.16
FurniturePolishLemon
ScentAerosol
16 Deodorizer/EnzymeTakeDownCherryHIL00459061gallon2ozto1gallon$22.54BrightonProfessional9203414/11:64$44.40
Cleaner/DrainMaintenanceEnzymePlusOdorgallon
EliminatingDeodorizer
$19.64GreenWorks75324922ozReadytouse$3.16
17 Dishwashing/LaundryHillyardLaundryHIL00459061gallon1ozto1gallon
ChemicalsDetergentDishwashingLiquid
18 StainRemoverHillyardCarpetSpotterHIL00910041quartReadytouse$5.97OxicleanMaxForce92421112ozReadytouse$4.13
LaundryStainRemover
Spray
19 OdorControlHerbalOdorHIL00187061gallon4ozto1gallon$21.60BrightonProfessional91955112/7ozReadytouse$35.20
CounteractantAerosolRefill
Refresher,Mango
20 StainlessSteelCleanersArsenalHDMultiHIL011315416ozReadytouse$3.14SimpleGreenStainless87006332ozReadytouse$7.31
PurposeCleanerSteelOneStepCleaner
&Polish
OrderandDeliveryRequirements
PurchaseOptionOnlineordering(OnAccount)DeliveryServiceandOnlineordering(OnAccount)
#
BusinessTaxID440522196043390816
DeliveryTime1BusinessDay1Day
MethodofDelivery
CommonCarrierCompanyTruckandCommonCarrier
NoMinimumFreeDeliveryCanComplyCanComply
OnlineCapability
OnlineProductCatalogwithYesYes
Pricing
OnlineOrderHistoryCanComplyCanComply
Pricing
DiscountsforMisc.Items0%to5%4%rebateonallpurchase
PaymentTerms
Net30DaysNet30Days
AdditionalFees&ChargesN/AN/A
RenewalOptions
Year2:RenewalOption#1Sameprice,terms,andconditionsofferedIncrease/decreasebasedonmanufacturer'spricingSeeExceptionsto
Year3:RenewalOption#2
3%Increase/decreasebasedonmanufacturer'spricingSeeExceptionsto
Year4:RenewalOption#33%Increase/decreasebasedonmanufacturer'spricingSeeExceptionsto
Year5:RenewalOption#43%Increase/decreasebasedonmanufacturer'spricingSeeExceptionsto
ContactInformation
NameGregManganMarkFortney
EMailgmangan@hillyard.comjohnea.jones@staples.com
Signature
NonDiscriminationCompleteComplete
NonCollusionCompleteComplete
OaksCompleteIncomplete
ArizonaCompleteComplete
DebarmentCompleteComplete
AttachmentA3
BIDSUMMARY
BIDNO.:4249
BIDDESCRIPTION:FurnishanddelivercleaningchemicalsandsuppliesasrequiredbyCustodialServices
VERITIVOPERATINGCO.WAXIESANITARYSUPPLY
ONTARIO,CA
LAPALMA,CA
NO.ITEMPRODUCTITEMUNITDILUTIONUNITPRICENOTESPRODUCTITEMUNITDILUTIONUNITPRICE
NUMBERRATEDELIVEREDNUMBERRATEDELIVERED
1 AllPurposeCleaner/NeutralizerStrideCitrusSC930633905Liter1:128$0.10/gallon339gallons/cs210WaxieNeutral32020043Liter1:128$57.31
$0.50/gallonCleanerpercase
2 GumRemover/SolventCarpetGeneralPurposeSpotter9041921quartReadytouse$5.45836WaxieGreen107005143Liter1:64$52.24
Spotter/CarpetShampooFibercarepercase
3 GlassCleanerPerdiem949988595Liter1:128$0.45/gallon170gallons/cs543GreenGlass&95011043Liter1:64$44.55
SurfaceCleanerpercase
4 DegreaserJWorksTempest950022325Liter1:64$0.31/gallon86gallons/cs143Green41005643Liter1:60$52.11
SolventFree1:100$0.20/gallon134gallons/csCleaner/Degreaserpercase
Cleaner/Degreaser1:200$0.10/gallon266gallons/cs
949988595Liter1:128$0.45/gallon170gallons/cs300GreenNonAcid103040043Liter1:16$45.76
5 BathroomCleanerPerdiem
BathroomCleanerpercase
6 MultipurposecleanerPerdiem949988595Liter1:128$0.45/gallon170gallons/cs256GreenHPAll32010143Liter1:32$62.76
containingstabilizedhydrogenPurposeCleanerpercase
peroxide
7 Disinfectant/SanitizerAlphaHPBathroom55492545Liter1:64$1.19/gallon51gallons/cs764LemonQuat17070043Liter1:64$48.73
DisinfectantCleaner1:128$0.59/gallon128gallons/csDisinfectantCleanerpercase
1:256$0.30/gallon204gallons/cs
8 ApHneutralcleanerforfloors,Perdiem949988595Liter1:128$0.45/gallon170gallons/cs243GreenNeutral32000743Liter1:128$49.30
walls,ceilings,mirrors,Cleanerpercase
windows,andmetalsurfaces
9 Aphosphatefree,pHneutralVirexII25630627685Liter1:256$0.29/gallon204gallons/cs700Disinfectant17030043Liter1:128$63.50
formulationdesignedtoCleanerpercase
provideeffectivecleaning,
deodorizing,anddisinfection
10 FloorFinishComplete51047735gallonsReadytouse$12.50/gallonCenterStageSealer93014441gallonReadytouse$64.80
percase
11 FloorStripper/HardFloorBravo1500955949955gallons5gallonsBIB$10.70/gallonBombersIndustrial32082441gallon1:12$75.80
Stripperpercase
12 FloorPolishMainsta51049175gallonsReadytouse$10.55/gallon315FoamingAcid17050043Liter1:32$49.36
DisinfectantCleanerpercase
13 WoodCleanerProminence949964585Liter1:256$0.31/gallon339gallons/csGreenFurniturePolish750015632ozReadytouse$20.29
1:512$0.16/gallon677gallons/cspercase
14 FloorNeutralCleanerStrideCitrusSC930633905Liter1:128$0.10/gallon339gallons/csBalance32002441gallon1:128$38.73
$0.50/gallonpercase
15 PolishN/AN/AN/AN/AN/AN/AGreenCustodianAll3200901216ozReadytouse$33.91
PurposeCleanerpercase
16 Deodorizer/EnzymeBreakownOdor435511041Readytouse$15.30/gallonGreenSpringMintPlus16207141gallon1:16$46.19
Cleaner/DrainMaintenanceEliminatorgallonMicrobespercase
17 Dishwashing/LaundrySumaSupremePot&949774762.5Liter1:2500$0.04/gallon1,650gallons/csGreenDishKleenz5305161218ozReadytouse$48.32
ChemicalsPanDetergent
percase
18 StainRemoverPerdiem949988595Liter1:128$0.45/gallon170gallons/csGreenEncapsulating10706621232ozReadytouse$80.80
CarpetSpotterpercase
19 OdorControlGoodSense316535321.51:90$1.14/gallon72gallons/cs30DayOdor1608216percaseReadytouse$18.59
LiterNeutralizer(On
Contact)
Inox4368259632ozReadytouse$9.90/quartGreenStainlessSteel750323632ozReadytouse$46.23
20 StainlessSteelCleanersSuma
Polish/Degreaserpercase
OrderandDeliveryRequirements
PurchaseOptionDeliveryServiceandOnlineordering(OnAccount)DeliveryServiceandOnlineordering(OnAccount)
BusinessTaxID#135369500
942647607
DeliveryTime2Days12BusinessDays
MethodofDeliveryCompanyTruckandCommonCarrierCompanyTruckandCommonCarrier
NoMinimumFreeDeliveryCanComplyCanComply
OnlineCapability
OnlineProductCatalogwithYesYes
Pricing
OnlineOrderHistoryCanComplyCanComply
Pricing
DiscountsforMisc.Items15%to20%N/A
PaymentTerms
Net30DaysNet20Days
AdditionalFees&ChargesN/AN/A
RenewalOptions
Year2:RenewalOption#12%Increase/decreasebasedonmanufacturer'spricing
Year3:RenewalOption#2
2%Increase/decreasebasedonmanufacturer'spricing
Year4:RenewalOption#32%Increase/decreasebasedonmanufacturer'spricing
Year5:RenewalOption#42%Increase/decreasebasedonmanufacturer'spricing
ContactInformation
NameIreneMitchell
BobGattis
bgattis@waxie.com
EMailcpfsla@veritivcorp.com;david.garland@veritivcorp.com
Signature
NonDiscriminationCompleteComplete
NonCollusionCompleteComplete
OaksCompleteComplete
ArizonaCompleteComplete
DebarmentCompleteComplete
Bid #4249 --Custodial Cleaning Chemicals
1
Score Comparisons of the Top 5 Bidders
23
RankBidder
Est. Annual AmountTotal Score
1Staples$103,473.993.6
2Waxie$103,288.093.5
3Hillyard$168,159.983.4
4
Veritiv
4$38,189.332.5
5Broadline$121,324.832.1
1. Seven bidders submitted a proposal. Two of the bidders, Automotive Aftermarket, Inc. and CNS Industries, were unable to
provide most of the products and were therefore disqualified.
2. Estimated Annual Amount is based on estimated annual usage times proposed pricing. Staff considered different units and
dilution rates that vendors proposed per the bid summary sheet.
3. Total score took into consideration the following factors: Price, Product Testing, Customer Service and Responsiveness,
Risk Management Evaluations, and Office of Sustainability and the Environment Evaluations.
4. Veritiv's annual amount may be questionable due to product dilution rate inaccuracies provided in the proposal as well as
the lack of either controlled metering or a lockable system for dispensing products.