SR 06-14-2016 3C (3)
City Council
Report
City Council Meeting: June 14, 2016
Agenda Item: 3.C
To: Mayor and City Council
From: Donna Peter, Director, Human Resources Department
Subject: Resolution Authorizing the City Manager to Execute Memorandum of
Understanding with the Administrative Team Associates (ATA), Municipal
Employees Association (MEA), the Public Attorneys Union (PAU), amend the
Memorandum of Understanding with Santa Monica Firefighters Local 1109
IAFF, and revise the Executive Pay Plan (EPP), and the Confidential
Unrepresented Employees (CUE) Pay Plan
Recommended Action
Staff recommends that the City Council:
1. Adopt the attached resolution accepting the tentative agreements and
authorizing the City Manager to execute Memoranda of Understanding (MOU)
between the City and the Administrative Team Associates (ATA), Municipal
Employees Association (MEA), the Public Attorneys Union (PAU), a tentative
agreement amending and modifying the terms and conditions the MOU with
the Santa Monica Firefighters Local 1109 (Local 1109), and to execute
revisions to the Executive Pay Plan (EPP), and the Confidential
Unrepresented Employees (CUE) Pay Plan,
2. Approve the attached revised salary schedule effective as a result of the
negotiated tentative agreements reached for the classifications represented
by ATA, MEA, PAU, EPP and CUE.
Executive Summary
Negotiations for successor MOU between the City and the following bargaining units
have resulted in tentative agreements: ATA, MEA and PAU. The terms of the tentative
agreements are summarized below. Revisions are also being proposed to the Executive
Pay Plan (EPP) and the Confidential Unrepresented Employees (CUE) Pay Plan. The
total cost of the negotiated changes is approximately $1,928,300 for FY 2016-17. The
budget impact of these changes was included in the General Fund FY 2015-16 through
FY 2019-20 Five-Year Financial Forecast.
The City engaged in the meet and confer process and has tentatively agreed to amend
the current Memorandum of Understanding (MOU) between the City and the Santa
Monica Firefighters, Local 1109 (Local 1109). The terms of the tentative agreement are
summarized below. The total cost of the negotiated changes of $74,600 was included
in the General Fund FY 2015-16 through FY 2019-20 Five-Year Financial Forecast.
Background
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The MOU's with ATA, MEA, and PAU expire June 30, 2016. Per the terms and
The EPP establishes terms and conditions of employment for Department Heads and
other at-will employees who receive EPP benefits as part of separate employment
contracts. There is no expiration date for the EPP; terms are amended as needed and
typically occur as changes are made to agreements with other non-sworn employee
bargaining units. The CUE Pay Plan establishes the salary, benefit and additional terms
and conditions of employment for employees in classifications not represented by a
bargaining unit, covered by the EPP, or covered by separate employment agreements.
The current term of the MOU between the City and Local 1109 which was approved on
August 26, 2014, describes the terms and conditions of employment and is set to expire
on June 30, 2017. During negotiations for the 2014-2017 MOU certain assignment
bonuses for various classifications were eliminated and included in the base salary.
Unfortunately, the defined salary relationships which are set between ranks to avoid
compaction issues were not adequately addressed and updated to reflect the new base
salaries. The issue of compaction and the salary differentials between ranks must be
addressed or else several issues arise: the supervisor-subordinate salary and working
relationship is negatively impacted, the incentive to promote to a higher-rank is
weakened, and a violation of the current MOU arises if the proper salary relationships
are not observed.
Discussion
The substantive terms of the tentative agreements are summarized for each bargaining
unit or group below. In one case, the term is simply being extended by one year,
including a cost of living adjustment consistent with other agreements citywide as
included. Unlike cost of living adjustments, these one-time payments are not built into
salaries, nor are they counted in the calculation of PERS retirement benefits. Here is
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the summary of the terms of the various agreements recommended for approval:
Administrative Team Associates
Term of the Agreement
A one-year agreement has been negotiated with ATA effective July 1, 2016, through
June 30, 2017
.
Significant Negotiated Changes
1. 1.5% cost of living adjustment effective July 2016
2. One-time lump sum payment (early signing bonus), equal to $728.00 per
employee, in recognition of a timely conclusion of the meet and confer process
3. Increase of $500.00 to Tuition Reimbursement, to a maximum of $2,500.00 per
year
4. Non-substantive language revisions
Municipal Employees Association
Term of the Agreement
A one-year agreement has been negotiated with MEA effective July 1, 2016, through
June 30, 2017
.
Significant Negotiated Changes
1. 1.5% cost of living adjustment effective July 2016
2. One-time lump sum payment (early signing bonus), equal to $440.00 per
employee, in recognition of a timely conclusion of the meet and confer process
3. Non-substantive language revisions
Public AUnion
Term of the Agreement
A one-year extension of the current agreement has been negotiated with PAU effective
July 1, 2016, through June 30, 2017.
Significant Negotiated Changes
An extension of the current MOU includes a 1.5% cost of living adjustment effective July
-the sunset clause
relating to performance bonuses.
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Santa Monica Firefighters Local 1109 IAFF
Term of the Agreement
The current term of the 2014-2017 MOU is not being extended and will expire on June
30, 2017.
Significant Negotiated Changes
1. Effective July 1, 2016, the salary relationships between certain ranks will be
modified to address the elimination of assignment bonuses and to maintain the
salary relationships that have existed historically.
2. The City agreed to memorialize the employee contributions to the Retiree Health
Benefit Trust which is administered by Local 1109.
3. Modify the Hazardous Materials Response Team and Urban Search and Rescue
(USAR) bonuses from a flat amount of $300 to 4.00% of top step firefighter base
salary to ensure salary relationships continue.
4. Update the constant staffing amount to reflect current levels.
5. Revise language regarding time off for union business.
Executive Pay Plan
Term of the Agreement
While there is no contract expiration for the EPP, this amendment would set salaries for
EPP covered employees for a one-year period through June 30, 2017.
Revisions
1. 1.5% cost of living adjustment effective July 2016
Confidential Unrepresented Employees
Term of the Agreement
While there is no contract expiration for the CUE pay plan, this resolution would set
salaries for CUE employees for a one-year period through June 30, 2017.
Revisions
1.
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bargaining unit to which the confidential unrepresented classifications are
aligned.
Attached is a resolution for Council consideration approving the tentative agreements
and authorizing the City Manager to execute Memoranda of Understanding for ATA,
MEA and PAU bargaining units, approving the tentative agreement with Local 1109
amending and modifying the terms and conditions of its MOU, revising the EPP and
CUE Pay Plan, and a resolution approving the revised salary schedule effective as a
result of the negotiated tentative agreements reached with the various bargaining units.
Financial Impacts and Budget Actions
The total cost of the negotiated changes contained in the new agreements is
approximately $2,002,900 for FY 2016-17. The budget impact of these changes was
included in the General Fund FY 2015-16 through FY 2019-20 Five-Year Financial
Forecast. The FY 2016-17 Proposed Budget includes General Fund appropriations in
Non-Departmental. FY 2016-17 appropriations for all funds will be included in the
FY 2015-16 Year-End Budget for Council approval.
Prepared By:
Donna Peter, Director
Approved Forwarded to Council
Attachments:
A. Resolution for MOU's
B. ATA FY16-17 Salary Schedule CCM 20160614
C. MEA FY16-17 Salary Schedule CCM20160614
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D. PAU FY16-17 Salary Schedule CCM 20160614
E. EPP FY16-17 Salary Schedule
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AdministrativeTeamAssociates(ATA)
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AdministrativeTeamAssociates(ATA)
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AdministrativeTeamAssociates(ATA)
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AdministrativeTeamAssociates(ATA)
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AdministrativeTeamAssociates(ATA)
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AdministrativeTeamAssociates(ATA)
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AdministrativeTeamAssociates(ATA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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MunicipalEmployeesAssociation(MEA)
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PublicAttorneysUnion(PAU)
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ExecutivePayPlan(EPP)
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