SR 05-24-2016 3G
City Council
Report
City Council Meeting: May 24, 2016
Agenda Item: 3.G
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Architecture Services
Subject: Design Contract Modification for New Fire Station No. 1.
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to professional services agreement #9960 (CCS) in the
amount of $55,000 with Rob Wellington Quigley, FAIA Corporation, a California-based
company, for additional design services related to the complex code and zoning
th
requirements that relate to the Fire Station No. 1 design and the City-owned 5 Street
property land swap. This will result in a 5-year amended agreement with a new total
amount not to exceed $1,825,219.
Executive Summary
Additional design services have been identified for the Fire Station No. 1 project. The
original scope of work, cost, and design timeline did not anticipate significant
requirements, which are now identified for this complex project that involves the
construction of a new facility and the exchange of land. Staff recommends modifying the
existing agreement #9960 (CCS) with Rob Wellington Quigley FAIA Corporation in the
amount of $55,000, for a new total agreement amount not to exceed $1,825,219.
Background
Fire Station No. 1 was constructed in 1955 and has surpassed its expected useful life
span as an essential services building, as defined by the Essential Services Buildings
Seismic Safety Act of 1986. The Fire Station must be able to provide continuity of
services to the public and ensure continued operation of the building after a seismic
incident. Additionally, Fire Station No. 1 does not support
and future operational and service needs. Currently, apparatus must be parked outside
the structure due to lack of space. Staff access to the apparatus inside the structure is
compromised by narrow aisles. Additionally, storage for personal protective equipment
and supplies is inadequate.
On June 26, 2007 (Attachment A), Council authorized staff to execute a contract for a
feasibility study to determine if the existing Fire Station No. 1 could be retrofitted or if it
should be rebuilt. This study indicated that the existing facility is in need of a seismic
retrofit, facility upgrades, and building improvements in order to be in compliance with
all current codes, including the Americans with Disabilities Act and meet current staffing
1 of 4
requirements. The seismic upgrades needed to retrofit the facility would add wall
thickness and additional corridors, which would further narrow the apparatus bays and
eliminate at least one bay. Therefore retrofitting the building would not improve the
existing fire station. The feasibility study concluded the need to build a larger Fire
Station No. 1 to address seismic, code compliance, and space requirements.
On January 10, 2012 (Attachment B), Council authorized staff to issue a Request for
Proposals to exchange property in Downtown Santa Monica for a new site suitable to
build a replacement facility for Fire Station No. 1.
On August 14, 2012 (Attachment C), Council authorized the exchange of City-owned
property located at 1338-42 and 1321 5th Street for property located at 1337-45 7th
facility for Fire Station No. 1, provided the City complies with the applicable
requirements of the California Environmental Quality Act (CEQA).
On October 23, 2012 (Attachment D), Council authorized a professional services
agreement with Rob Wellington Quigley FAIA Corporation (RWQ), a California-based
company, in an amount not to exceed $1,770,219 to provide design and preconstruction
services for the Fire Station No. 1 project. Additionally, on October 23, 2012
(Attachment E), Council approved the Resolution adopting the Mitigated Negative
Declaration and Mitigation Monitoring Program for Fire Station No. 1 Land Exchange
and Construction, and
guidelines.
On March 14, 2013, RWQ commenced the design work; the schematic design work is
complete. The project is currently at 50% design development. On January 20, 2016,
the project was presented to the Architectural Review Board (ARB) for an informal float
up. Board members comments related to the use of brick and stucco and increased
glazing for community connection. The project will return to the ARB in June to present
the final design. On April 6, 2016 the project was approved by the Planning Commission
On December 17, 2013 (Attachment F), Council authorized staff to continue with design
for funding Fire
Station No. 1 construction.
Discussion
The design phase for the rebuild of Fire Station No. 1 has identified additional scope of
work requireme, and were not
included in the original Request for Proposals issued in 2012 and awarded to Rob
Wellington Quigley FAIA Corporation (RWQ).
2 of 4
An impact to the design scope of work to rebuild Fire Station No. 1 is the Critical
Operations Power Supply (COPS). COPS is a system that the Santa Monica Fire
Department opted to add to the project scope because the facility is an essential
services building. COPS is an energy management system that sheds electrical loads in
times of disaster relief/emergency response to conserve fuel and power until more
supplies can be delivered. The COPS requirement results in additional design work to
separate circuitry for the facility.
Additional requirements have resulted from the exchange of property. Additional scope
th
of work to design the new parking lot located at 1338-42 5
Fire Station No. 1 contract. Also, the City-owned property, located at 1338-42 5th Street
had a temporary use permit (TUP- City owned) that had to be changed to a conditional
use permit (CUP-non City owned). The CUP requires the property to have storm water
mitigation.
Vendor Selection
On February 7, 2012, the City issued a Request for Qualifications (RFQ) to provide
design and preconstruction services for the Fire Station No. 1 project. The RFQ was
-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions. 581
vendors were notified, 154 vendors downloaded the RFQ. 27 firms responded. On July
12, 2012, staff issued a Request for Proposals (RFP) to the top three firms. Based on
this criteria and criteria in SMMC 2.24.073, staff recommended Rob Wellington Quigley
FAIA Corporation (RWQ) as the best qualified firm to provide design and
preconstruction services for the Fire Station No. 1 project based on a strong cohesive
team with demonstrated experience in the design of a full service fire station in a tight
urban setting, in-depth understanding of the design process in a municipal setting,
clarity of roles and responsibilities, project approach and understanding, examples of
creative solutions in a tight urban environment, and competitive pricing.
Financial Impacts and Budget Actions
The agreement modification to be awarded to Rob Wellington Quigley FAIA Corporation
is $55,000, for an amended agreement total not to exceed $1,825,219. Funds are
available in the FY 2015-16 Capital Improvement Program in account C014063.589000.
3 of 4
Prepared By:
Alex Parry, Senior Architect
Approved Forwarded to Council
Attachments:
A. June 26, 2007 Staff Report (web link)
B. January 10, 2012 Staff Report (web link)
C. August 14, 2012 Staff Report (web link)
D. October 23, 2012 Staff Report (web link)
E. October 23, 2012 Staff Report (web link)
F. December 17, 2013 Staff Report (web link)
4 of 4
Reference:
Modified
Agreement
No.
9960
(CCS)