SR 05-24-2016 3E
City Council
Report
City Council Meeting: May 24, 2016
Agenda Item: 3.E
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Civil Engineering
Subject: Award Bid for Replacement of Dry-Standpipe at Parking Structures #4 & #5
Recommended Action
Staff recommends that the City Council:
1. Award Bid# SP2397 to Concept Consultant, Inc., a California-based
company, for the Dry-Standpipe Replacement at Parking Structures #4 and
#5 project;
2. Authorize the City Manager to negotiate and execute a contract with Concept
Consultant, Inc., in an amount not to exceed $ 238,000 (including a 10%
contingency);
3. Authorize the Director of Public Works to issue any necessary change orders
to complete additional work within contract authority.
4. Authorize the budget changes as outlined in the Financial Impacts & Budget
Actions section of this report.
Executive Summary
This project would reconstruct the dry standpipe systems, consisting of fire standpipes,
hose connections and fire department connection outlets at parking structures 4 and 5.
The standpipes, to which fire hoses can be connected allowing manual application of
water in case of a fire, are in need of replacement due to the deteriorated pipes causing
pressure loss and leaks in the systems.
Staff recommends Concept Consultant, Inc., for the Project in an amount not to exceed
$238,000 (including a 10% contingency).
Discussion
The existing dry-standpipe systems in parking structures 4 and 5 have failed routine fire
department inspections. Pressure loss and leaks in the system are caused by
deterioration and aging pipes. A fire dry standpipe is a rigid pipe which is built into multi-
story buildings in a vertical position. During a firefight, the Fire Department would
pressurize the standpipe with water and would be able to connect the fire hoses at each
level of the multi-story facility.
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This project would replace existing pipes and systems in parking structures 4 and 5.
The project would take three months, starting in June of 2016 without interrupting any
functions of the parking structures. The pipes to be replaced are at each of the two
stairways of the parking structures. For safety of the general public and for construction
efficiency, at any given time, only one stairway at each parking structure would
occasionally be closed during regular business hours between 8 am to 6 pm. The
stairways would be open on the weekends, holidays, and outside of regular business
hours. A total of ten parking spaces would not be available during construction staging
at each parking structure. Subsequently, for a two-week duration, during installation of
pipes, fourteen additional parking spaces would be unavailable at each parking
structure.
Public Outreach
Public outreach prior to and during construction of this project would be provided by City
Staff in coordination with the Cparking administrative sparking
operator. Public outreach would include notifications distributed to adjacent properties
and the surrounding community on the scope of the project and potential impacts.
Weekly updates would be pos
website and Monday editions of the Santa Monica Daily Press. Updates regarding the
Some of the construction impacts would include deliveries to the parking structures, the
appearance of the construction fencing and equipment in the project vicinity and
stairway closures to ensure public safety. The notice would provide general project
information to raise awareness of the construction activities. Properties impacted by the
project would receive a construction notice. The general notice would be mailed to
properties adjacent to the proposed work two weeks prior to the start of construction
with detailed information regarding the planned construction activity, potential impacts,
and contact information. The notices would be prepared by Public Works staff and
distributed by the contractor.
Vendor Selection - Construction
On March 22, 2016, the City published Notices Inviting Bids for construction services for
the Dry-Standpipe Replacement Project at Parking Structures 4 and 5. The bid was
-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
2,103 vendors were notified and 33 vendors downloaded the bid. Seven contractors
attended the mandatory pre-bid meeting on April 4, 2016. Four bids were received and
publicly opened on April 13, 2016. Bid results are as follows:
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BidderBid Amount
Concept Consultant, Inc. $ 217,932
Link-Nilsen Corporation$ 270,100
Golden Phoenix Construction Co. In.$ 272,392
Gamma Builders, Inc.$ 365,000
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, capacity and skill, ability to deliver and provide future maintenance or
service, and compliance with City scope of work. Concept Consultant, Inc., has
completed recent similar projects for the cities of Santa Monica, Manhattan Beach, Long
Beach and Rancho Palos Verdes. Staff contacted references listed in the bid package
and all respondents reported that work performed by Concept Consultant, Inc., was
completed in a timely and cost-efficient manner while maintaining consistent quality.
Staff also verified with the Contractors State License Board that Concept Consultant,
these criteria, Concept Consultant, Inc., the lowest bidder, is recommended as the best
bidder for construction services for the project.
Financial Impacts & Budget Actions
The construction contract to be awarded to Concept Consultant, Inc., is for an amount
not to exceed $ 238,000 (including a 10% contingency). Funds in the amount of
$190,100 are available in the FY 2015-16 Capital Improvement Program budget in
account C019052.589000. Award of the contract requires the following budget actions:
1. Release of fund balance from reserve account 1.380246 (FY 2014-15 Capital
Improvement Project savings) of $47,900;
2. Appropriate $47,900 to account C019052.589000.
Prepared By:
Selim Eren, Civil Engineer
Approved Forwarded to Council
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