SR 05-24-2016 3C 300-002-01
City Council
Report
City Council Meeting: May 24, 2016
Agenda Item: 3.C
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Civil Engineering
Subject: Award Construction Contract for Community Development Block Grant
(CDBG) Neighborhood Lighting Project for Enhanced safety, Walking and
Community Access
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2435 to Elecnor Belco Electric Inc., a California-based company,
for the installation of new pedestrian light poles and the replacement of existing
high pressure sodium (HPS) street lights luminaires with Light Emitting Diode
(LED) street light luminaires;
2. Authorize the City Manager to negotiate and execute a contract with Elecnor
Belco Electric Inc., in an amount not to exceed $738,364 (including a $67,124
contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
As part of a phased implementation of the Michigan Avenue Neighborhood Greenway
(MANGo) plan, the CDBG funded Neighborhood Lighting Project for Enhanced Safety,
Walking, and Community Access (Project) consists of the installation of new pedestrian
street light poles with Light Emitting Diode (LED) fixtures, and the replacement of
existing High Pressure Sodium (HPS) street light luminaires with LED street light
luminaires in residential neighborhoods along Michigan Avenue between Lincoln Blvd
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and 17 Street and along 14 Street between Michigan Avenue and Colorado Avenue.
Elecnor Belco Electric Inc., the best and lowest bidder, is recommended for the project
at a not to exceed amount of $738,364.
Background
On February 11, 2014, Council approved the conceptual design of MANGo and directed
staff to pursue a phased implementation of this plan. MANGo will enhance Michigan
Avenue and connect streets on the eastern and western ends to realize a multi-modal
corridor in the Pico Neighborhood that would provide a safe and comfortable place for
neighbors of all ages to walk, bike, recreate, and interact with one another. The
recommended concept of MANGo includes pedestrian lighting, landscaping, improved
crosswalks, roadway striping, and traffic calming as well as signage and way-finding to
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identify the corridor and neighborhood destinations, mini-parks, and green walls.
MANGo was directed to be implemented in phases as funding becomes available.
Staff identified Community Development Block Grant (CDBG) funds as an available
FY
2015-16 Capital Improvement Program budget.
Discussion
The Project would provide 52 new pedestrian street light poles with LED fixtures that
encourage walking, biking and transit use especially by residents whose trips do not
coincide with daylight. Nighttime safety is a substantial concern and multiple user
surveys have named lighting as a key reason that people do not walk more.
By creating well lit pedestrian routes, especially to the new light rail stations, mobility
would be greatly enhanced, particularly for transit dependent households in the area.
Additionally, the proposed lighting would ensure that these streets are perceived as safe
pedestrian routes to transit and light rail, parks and schools, would encourage active
forms of transportation, and would reduce single occupant automobile trips.
This Project would replace 43 existing HPS Cobra Head street light luminaires with LED
street light luminaires. This Project would also install 52 new pedestrian street light
poles with LED fixtures, associated conduits, pull boxes and other necessary equipment
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along Michigan Avenue between Lincoln Blvd and 17 Street and along 14 Street
between Michigan Avenue and Colorado Avenue. The height of the pedestrian light
poles are normally 14 -16 feet.
Replacement of existing HPS lighting fixtures with LED lighting would provide an energy
-going maintenance and operating costs.
LED fixtures consume less energy than HPS fixtures potentially reducing energy
consumption by 40%. LED luminaires/lamps are expected to have a longer lifetime,
thus less frequent maintenance would be necessary.
Public Outreach
Public outreach during the design development was provided by City staff. City staff
from the Planning and Community Development and Public Works Departments
attended the November 12, 2015 Pico Neighborhood Association (PNA) Board meeting
to share the project details and seek input. In addition, a community meeting was held
at Virginia Avenue Park on November 17, 2015 to present the proposed project,
respond to questions and to seek input from the public. Notices were mailed to all
owners and residents within the surrounding neighborhood 10 days prior to the meeting.
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Construction management and public outreach for this project would be provided by
during construction, verifying and documenting field changes and unforeseen
conditions, monitoring and mitigating impacts as a result of the construction activities,
maintaining all necessary inspection documentation relevant to the work conducted
during construction. Public outreach would include notifications distributed to adjacent
properties and the surrounding community on the scope of the project, potential impacts
and schedule with additional periodic updates.
Contractor Selection
On March 9, 2016, the City published Notices Inviting Bids for this Project. The Bid
-line bidding site, and notices were advertised
in the Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions and the Federal Department of Housing and Urban Development (HUD)
requirements. 1635 vendors were notified, 33 vendors downloaded the bid. Three bids
were received and publicly opened on April 7, 2016. Bid results are as follows:
Bidder Base Bid
Elecnor Belco Electrical, Inc. $ 671,240
California Professional Engineering, Inc. $ 674,550
Comet Electric $ 834,402
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, capability
to perform the work, experience on similar projects, availability of material, equipment
and qualified staff, understanding of the project requirements, ability to meet the desired
time frames, and performance on similar projects. Staff contacted references provided
by Elecnor Belco Electric Inc. for similar projects in the cities of Glendale, Newport
Beach and Orange, which were completed in 2015, and additional projects for the cities
of Los Angeles, Victorville and Irvine, which were completed in 2014. All reference
agencies reported that work was completed in a timely and cost-efficient manner while
maintaining consist
Board that Elecnor Belco Electric Inc., license is current, active, and in good standing.
Financial Impacts and Budget Actions
The contract to be awarded to Elecnor Belco Electric Inc., is for an amount not to
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exceed $738,364. Funds are available in the FY 2015-16 Capital Improvement Program
budget in account C199121.589000.
Prepared By:
Tom Shahbazi, Civil Engineer
Approved Forwarded to Council
Attachments:
A. February 11, 2014 Staff Report
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