SR 04-26-2016 3Q
City Council
Report
City Council Meeting: April 26, 2016
Agenda Item: 3.Q
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Architecture Services
Subject: Design Contract Modification for Transportation and Parking Services (TAPS)
Center Project at Parking Structure No. 5
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a first modification to professional services agreement #10044 (CCS) in the
amount of $81,601 with Studio Jantzen Corporation, a California-based company, for
additional design services for the Transportation and Parking Services (TAPS) Center
Project at Parking Structure No. 5. This will result in a 5-year amended agreement with
a new total amount not to exceed $334,299, with future year funding contingent on
Council budget approval.
Executive Summary
The City is constructing a Transit and Parking Services Center to provide a one-stop
shop for parking and transit-related business. Studio Jantzen was selected to provide
design services for the project. A modification to Studio
agreement would provide additional ground level tenant improvement design services
for the Transit and Parking Services (TAPS) Center Tenant Improvement Project at
Parking Structure No. 5, located at 1440 4th Street. The originally proposed scope of
necessitated
design revisions, specifically additional facade design, survey services, design changes,
and extensive grading changes. The agreement modification to be awarded to Studio
Jantzen is $81,601, for a 5-year amended agreement total not to exceed $334,299.
Background
On March 24, 2015, the City Council authorized executing a professional services
agreement with Studio Jantzen in an amount not to exceed $252,698. Studio Jantzen
commenced design work on June 25, 2015 and both the schematic and design
development phases for the tenant improvement scope of work are complete. The initial
project scope of work included public counters and offices for Big Blue Bus and Transit
& Parking Services, new public restrooms, improving the facility entrance, and
improving the pedestrian experience. The Transit and Parking Services (TAPS) Center
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Project would provide public services and facilities within close proximity to the Expo
Light Rail Terminus Station.
On October 13, 2015, the facade design was presented to Downtown Santa Monica,
Inc. (DTSM) to collect their review and input. DTSM requested additional facade work
including a public art element to enliven the space during evening hours.
In January 2016, the facade design was presented to the Architectural Review Board
and the direction was to better address the existing art work by Cliff Garten. Studio
Jantzen redesigned the facade/public art elements and presented the update to ARB in
April 2016.
Discussion
Originally designed and constructed in 1969, Parking Structure No. 5 was not built for
ground level occupied space. In the 1980 it was retrofitted to have multiple retail
tenants occupy the ground level. The TAPS Project requires the parking structure to be
adapted and built out in new ways to satisfy its future tenant requirements, to provide
enhanced public amenities like restrooms and an improved pedestrian experience while
meeting all applicable codes and ordinances.
Vendor Selection
On November 29, 2014, the City issued a Request for Proposals for design and
engineer services. -line bidding site, and notices
were advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. 81 vendors were notified, 61 vendors downloaded the RFP.
Eight firms responded.
Vendor
Cosini Stark,
Gwynne Pugh Urban Studio
Howard Lak Architects
IDS Group Inc.
Main Street Architects + Planners, Inc.
Michael Folonis Architects
RM Architecture
Studio Jantzen
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Responses to the RFP were reviewed by a selection panel of staff from the Public
Works Department. The prelimary evaluation was based on the following selection
criteria: proposal completeness, relevant experience, and firm location to the project
site.
Staff then interviewed the top four architectural firms. Based on this criteria and criteria
in SMMC 2.24.073, staff recommends Studio Jantzen as the best qualified firm to
provide the design services based on relevant experience, project approach, strength of
the project team, quality of the design portfolio, and proposed cost.
The current scope of work would require the removal of all existing walls and floor slabs.
The originally proposed scope of work has changed during the
assessment which necessitated design revisions.
To better address the pedestrian experience, and to eliminate the existing dark
recessed access to the ground floor spaces, the facade was pushed out to the sidewalk.
Head height clearances between the floor slab and above structural beams have
required extensive surveying to identify all areas where clearances do not exist and to
assure that the space would meet building codes; numerous ramps and stairs have
been added to create the floor level changes required to meet building codes. The
facade relocation has created issues in regards to waterproofing and structural
connections that require additional detailing. Coordination of interior floor heights and
sidewalk elevations have necessitated more survey work. Costs for survey services,
design changes, extensive grading changes and facade treatments have exceeded
initial estimates and therefore require this modification.
Next Steps
On April 18, 2016, the revised facade was presented and approved by the ARB. The
construction document phase and plan check submittal will take place by mid-Summer
2016. Construction is estimated to start in Fall 2016 with completion in Summer 2017.
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Financial Impacts and Budget Actions
The agreement modification to be awarded to Studio Jantzen is $81,601, for an
amended agreement total not to exceed $334,299. Funds are available in the FY 2015-
16 Capital Improvement Program budget. The agreement modification will be charged
to account C040162.589000. Future year funding is contingent on Council budget
approval.
Prepared By:
David Wang, Architectural Associate
Approved Forwarded to Council
Attachments:
A. Staff Report March 24, 2015
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Reference:
Modified
Agreement
No.
10044(CCS)