SR 04-26-2016 3N
City Council
Report
City Council Meeting: April 26, 2016
Agenda Item: 3.N
To: Mayor and City Council
From: David Martin, Director, Planning and Community Development, Planning &
Community Development, Transportation Engineering & Management
Subject: Construction Contract for Main Street Traffic Signal Modifications
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SMTS110 to Comet Electric, Inc., a California-based company, for
the Main Street Traffic Signal Modification Project;
2. Authorize the City Manager to negotiate and execute a contractual service
agreement with Comet Electric, Inc. in an amount not to exceed $276,045
(including 10% contingency).
3. Authorize the Director of Planning and Community Development to issue any
necessary change orders to complete additional work within contract authority.
Executive Summary
Existing street light poles along the Main Street corridor have outlived their design life
and are showing signs of deterioration which poses a potential risk to public safety. In
2014 the City surveyed 164 existing street light poles along Main Street between
Colorado Avenue and Marine Street to determine which ones have become deficient
and require replacement. Based on the field observations and engineering judgment, a
total of 78 poles are recommended for replacement.
This project would replace 16 street light poles along Main Street at the signalized
intersections of Hill Street and Bicknell Avenue. The project would also replace the
signal indications, pedestrian indications and luminaires, with energy saving LED
equipment
.
Comet Electric, Inc. is recommended for the construction of the project at a cost not to
exceed $276,045
.
Discussion
In May 2014, City staff procured Kimley-Horn and Associates (KHA) to study 164
existing street light poles along Main Street between Colorado Avenue and Marine
Street to determine which ones have become deficient and require replacement. The
1 of 4
study was a visual inspection of street light poles showing obvious deficiencies from
various causes, and which pose a potential hazard to the public. The vast majority of
poles are a reinforced concrete type that is no longer manufactured, and whose 25 year
design life has been surpassed. KHA conducted field observations of the existing light
pole structures to evaluate the following:
Existing deformations/deflections among the light pole structures
Existing cracks or other deficiencies among the existing light pole structures
Existing appurtenances attached to the structures
Recommendations for light pole structure replacement
Recommendations for remedial modifications of the existing light pole structures
Recommendations for no replacement of light pole structures
The study recommends replacement of 78 poles along Main Street, an effort that would
entail extensive planning and coordination with the Street Lighting group, Public Works,
and the Main Street Business Improvement Association. The first phase of replacement
identified 16 reinforced concrete poles at two signalized intersections to be upgraded.
Upgrades will also include energy saving LED equipment such as signal indications,
pedestrian indications and luminaire. Bicycle and vehicle video detection sensors would
also be added at the intersections.
The light poles along Main Street support a system of tensioned overhead decorative
string lights which are maintained by the Main Street Business Improvement
Association. The string light system is connected to the poles to be replaced by this
project. City staff will coordinate closely with the Main Street Business Improvement
Association in the removal, storage, and re-installation of the overhead decorative
lighting system.
2 of 4
Contractor Selection
On March 1, 2016, the City published Notices Inviting Bids for traffic signal modification
construction services. The bid was posted -line bidding site, and notices
were advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions Twenty-seven vendors downloaded the bid. The City
.
ch were publicly opened by the Deputy City
Clerk on March 17, 2016. The bid results are as follows:
BidderBid Amount
Comet Electric, Inc$250,950
L.A. Traffic Signal Transportation, Inc. $297,800
$260,000
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, capacity and skill, ability to deliver and provide future maintenance or
service, and compliance with City scope of work. Other criteria considered for
contractor selection included consistent accuracy in bidding, the number of traffic signal
installation projects recently completed, and positive reference responses. Based on
these criteria, Comet Electric, Inc, the lowest bidder is recommended as the best bidder
for the traffic signal modifications in accordance with City scope of work.
Staff contacted the reference agencies and all respondents reported that Comet
-efficient manner while
maintaining consistent quality. The Center for Contract Compliance verified that Comet
Electric, Inc. is in good standing and capable of handling labor compliance issues. The
active, and in good standing.
Financial Impacts and Budget Actions
The contract be awarded to Comet Electric, Inc is for an amount not to exceed
.
$276,045. Funds are available in the FY 2015-16 Capital Improvement Program budget
in the following accounts:
3 of 4
C017085.589000 $224,272.83
C040407.589000 $51,772.17
TOTAL $276,045.00
Prepared By:
Andrew Maximous, Principal Traffic Engineer
Approved Forwarded to Council
4 of 4
Reference:
Agreement
No.
10295 (CCS)