SR 04-26-2016 3G
City Council
Report
City Council Meeting: April 26, 2016
Agenda Item: 3.G
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Civil Engineering
Subject: Award Construction Contract for Beach Parking Lot 4S Access Improvements
and Paving
Recommended Action
Staff recommends that the City Council:
1. Award Bid# SP2426 to Sully-Miller Contracting Company, a California-based
company, for the Beach Parking Lot 4S Access Improvements and Paving
project.
2. Authorize the City Manager to negotiate and execute a contract with Sully-Miller
Contracting Company, in an amount not to exceed $776,704 (including a 10%
contingency).
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
This project would re-pave the southern-half of Beach Parking Lot 4S, located adjacent
to Ocean Avenue between Strand Street and Wadsworth Avenue, and implement
access and circulation improvements to reduce pedestrian, bicycle and vehicle conflicts.
The project would also provide bicyclists with a visibly improved route connecting
Ocean Avenue to the Beach Trail.
Staff recommends that Sully-Miller Contracting Company complete the paving, striping
,
circulation and signage improvements for Beach Parking Lot 4S in an amount not to
exceed $776,704 (including a 10% contingency).
Background
The Civil Engineering Division completed a survey of City-owned surface parking lots in
December 2011. Beach Parking Lot 4S was identified as a high priority project because
of its deteriorated condition.
On May 22, 2012 (Attachment A), City Council approved a first modification to Contract
No. 9481 (CCS) with Excel Paving Company to resurface the northern-half of Beach
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Parking Lot 4S and improve striping and signage for the Beach Trail This work was
.
completed in 2012-13. Paving of the southern-half was deferred to accommodate
construction of the new restroom at 2400 Ocean Front Walk located at the southern-
,
end of Lot 4S.
Discussion
As part of the construction of the new restroom at 2400 Ocean Front Walk,
modifications were made to the Beach Trail connection adjacent to the new restroom.
Community members raised safety concerns about the changes and highlighted the
pedestrian/bicycle/automobile conflicts that occur in this section of Lot 4S. Staff from
Community and Cultural Services, Planning and Community Development, Public
the modifications and made suggestions for some changes.
Staff worked with Alta Planning + Design on the Beach Trail improvement project in
2012-13 and asked the firm to review the modifications to the Beach Trail connection
and make recommendations. As part of that review, it became apparent that there were
several points of conflict in this section of Lot 4S, including the
pedestrian/bicycle/automobile conflicts at the entry and exit at Hollister Avenue, the
entry and exit to the short-term parking area, and the location of the traffic aisle nearest
to the Beach Trail connection.
Staff recommended hiring Alta Planning + Design on a sole source basis to address
these circulation issues and to incorporate permanent solutions in the parking lot repair
project that was on hold pending the completion of the 2400 Ocean Front Walk
restrooms. After a very comprehensive concept development and analysis process,
Alta Planning + Design recommended the following improvements:
Adding an uphill bike lane and downhill sharrows
.
Creating a large shared promenade/plaza for bicycles and pedestrians that is
separated from vehicles for safer access to and from the bike path.
Expanding the short-term parking to include this entire section of the lot,
eliminating obstacles (bollard and spikes) and confusion about where to enter
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and exit.
Moving the vehicle exit lane away from the bike path connection and using paint
and trees to create visual cues to turn onto the exit driveway.
Removing the northwest planter from the bike path connection and adding a
concrete apron.
Adding 2 new pay machines in the long term lot.
These improvements, which have been incorporated into the project, were presented to
the Ocean Park Association on March 9, 2015 and were favorably received.
Contractor Selection
On March 14, 2016, the City published Notices Inviting Bids to furnish and deliver
Beach Parking Lot 4S Access Improvements and Paving, in accordance with the City
-line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. 1,410 vendors were notified, and 48 vendors downloaded
the bid. Seven (7) bids were received and publicly opened on April 4, 2016.
Bid results are as follows:
Base Bid &
Bidder Base BidAdditive Alt. Bid
Sully-Miller Contracting$ 706,094$ 736,894
Commercial Paving & Coating$ 731,049$ 738,837
All American Asphalt$ 756,000$ 756,000
Shawnan$ 759,000$ 803,000
Western Paving & Coating $ 799,592 $ 817,192
KTB Construction $ 868,239 $ 899,523
Excel Paving (dba PALP) $ 873,523 $ 881,223
Bids were evaluated based on the criteria in SMMC2.24.072, including competitive
price, quality of work and experience with similar projects.
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Sully-Miller is recommended as the best and lowest bidder for a total amount not to
exceed $776,704. This figure includes the $706,094 base bid and a 10% contingency
of $70,610. Sully-Miller provided over twenty references for recently completed
projects, and a similar number for on-going projects. Staff contacted references for five
representative projects from the cities of Torrance, Long Beach, West Hollywood,
Cerritos, and La Mirada. All references reported that the work performed by Sully-Miller
was completed in a timely and cost-effective manner while maintaining consistent
quality.
In 2013 and 2015 Sully-Miller successfully completed the Lincoln Boulevard
Resurfacing Project, and the Annual Paving Project respectively, for the City of Santa
Monica. Both project were completed on time and under budget with excellent quality
and no significant issues.
licenses are current, active, and in good standing. Based on these criteria, Sully-Miller
Contracting is recommended as the best bidder for Beach Parking Lot 4S Access
Improvements and Paving, in accordance with City scope of work.
Construction Schedule
Construction is anticipated to begin in May 2016 and be completed by July 2016. The
project includes phasing that was developed in coordination with Parking Operations
and Beach Administration staff to ensure the public will continue to enjoy access to the
improvements in four phases over a period of two months.
Financial Impacts and Budget Actions
The contract to be awarded to Sully-Miller Contracting is for an amount not to exceed
$776,704 (including a 10% contingency). Funds are available in the FY 2015-16 Capital
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Improvement Program budget in account C110649.589000
.
Prepared By:
Allan Sheth, Civil Engineering Associate
Approved Forwarded to Council
Attachments:
A. May 22, 2012 Staff Report
B. Written comments
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Add to 3-G
04/26/2016
Vernice Hankins
From:Council Mailbox
Sent:Monday, April 25, 2016 2:59 PM
To:Tony Vazquez; Ted Winterer; Pam OConnor; Sue Himmelrich; Gleam Davis; Terry OÔDay;
Kevin McKeown Fwd
Cc:councilmtgitems
Subject:FW: In support of 3G: Beach Parking Lot 4S Access Improvements and Paving
Council
PleaseseethebelowemailregardingBeachParkingLot4SAccessImprovement&Paving.
Thanks,
Stephanie
OriginalMessage
From:MikeFeinstein\[mailto:mfeinstein@feinstein.org\]
Sent:Sunday,April24,20163:46PM
To:CouncilMailbox<Council.Mailbox@SMGOV.NET>
Cc:MartinPastucha<Martin.Pastucha@SMGOV.NET>;RickCole<Rick.Cole@SMGOV.NET>;ElainePolachek
<Elaine.Polachek@SMGOV.NET>;JudithMeister<Judith.Meister@SMGOV.NET>
:BeachParkingLot4SAccessImprovementsandPaving
Subject:Insupportof3G
DearCouncilmembersandCityStaff
Iamwritingtoexpressmyfullsupportforitem#3GonǒĻƭķğǤƭagenda.
http://santamonicacityca.iqm2.com/Citizens/FileOpen.aspx?Type=30&ID=8069&MeetingID=1061
Asmanyofyouknow,IliveonHollisterAve.,ontheblockadjacenttotheproposedimprovements.Iwasamongthose
communitymemberswhofirstbroughtsafetyconcernstoCityStaffaboutthepedestrian/bicycle/automobileconflicts.
Thesolutionproposedin3Gisamajorpublicpolicyandpublicworkstriumph.
Itinvolves"creatingalargesharedpromenade/plazaforbicyclesandpedestrians,thatisseparatedfromvehiclesfor
saferaccesstoandfromthebikeƦğƷŷͼͲͻƒƚǝźƓŭthevehicleexitlaneawayfromthebikepathconnectionandusing
paintandtreestocreatevisualcuestoturnontotheexitķƩźǝĻǞğǤͼandͻğķķźƓŭanuphillbikelaneanddownhill
sharrows."
ignforthenewplazaanditwillbe
Icannotoverstatethesignificanceoftheseimprovements.Ihaveseenthedes
beautiful.Whiletheplazamaybeofmodestsize,wearegainingaqualitynewpublicspacerightnexttothebeach,on
landworthafortune,byvirtueofintelligenceandcreativityΓandweareimprovingsafetyandcirculationinthe
process.
TheseimprovementsshouldbeseenasalegacyachievementbyJudithMeister.Withoutherhardwork,receptivityand
diplomacy,theimprovementsmaynothavehappened.Judithputinthetimeonsitetomeetwithcommunity
members,heartheirconcerns,andworkwithmanyotherCityStaffmemberstocomeupwiththecreative,practical
approachinthestaffreport.
1
Add to 3-G
04/26/2016
Theseproposedimprovementsshouldalsobeseeninalargercontext,asaspartofanetworkofbeachadjacent
pedestrianorientedpublicspacesǞĻǝĻcreatedintheSouthBeachareaoverthelastthirtyyears,byreclaimingareas
fromasphalt.
ThenewplazawillbeadjacenttoΓandsynergisticwiththeexistingplazaonthenorthsideofthepublicrestrooms
(thatopenedin2013atthebaseofHollisterAve.nexttothebeachbikepath.)
ThencomestĻƩƩǤƭCafetothesouth,withitscomfortableoutdoorseatingandbikerentalsareas.
ThencomestheBeachGreen(http://www.smgov.net/Departments/CCS/content.aspx?id=32744),theSouthBeachPark
(http://www.smgov.net/Departments/CCS/content.aspx?id=32769)andthenexttĻƩƩǤƭatthebaseofOceanParkBl.,
withitsownbeautifulplazaandoutdoorseatingarea.Togethertheseformadefactolinearparkontheinlandsideof
thebeachbikepath,runningfromOceanPark.Bl.toHollisterAve.
Mostpeoplehavenoideatheseimprovementsarecoming,butwillbeabsolutelythrilledwhentheyseethembuilt.
ThankyoutoalloftheCityStaffmemberswhoworkedonthis.
TotheCouncilmember,Iheartilyencourageyoursupport.
Mike
2
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