SR 04-26-2016 3C
City Council
Report
City Council Meeting: April 26, 2016
Agenda Item: 3.C
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Street & Fleet Services
Subject: Reject All Bids for the Purchase of Concrete Materials
Recommended Action
Staff recommends that the City Council:
1. Reject all bids for Bid #4232, Furnishing and delivering Portland cement
concrete.
2. Direct staff to reissue a bid in order to obtain the best bidder for Furnishing and
Delivering Portland cement concrete.
Executive Summary
The City uses mixed Portland cement concrete for various street maintenance projects.
In February 2016, the City solicited bids for the purchase and delivery of mixed Portland
cement concrete. One bid was received. Staff recommends rejecting all bids for bid
#4232 and reissue a bid in order to obtain the best bidder for the supply of Portland
cement concrete.
Background
The City utilizes Portland cement concrete to repair sidewalks, alleys, driveways, curbs
and gutters, and for various emergency repairs. Portland cement is the most common
type of cement and used as a basic ingredient of concrete. The approximate
annual usage of concrete is 421 cubic yards.
Discussion
On February 18, 2016, the City published Notices Inviting Bids to furnish and deliver
Portland cement concrete, in accordance with City specifications. The bid was posted
-line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. 511 vendors
were notified, 15 vendors downloaded the bid. One bid was received and publicly
opened on March 7, 2016, per Attachment A.
1 of 2
The bid was evaluated based on the criteria in SMMC 2.24.072, including competitive
price, previous experience, ability to deliver, quality of product, and compliance with City
specifications. Current costs for Portland cement concrete in FY2015-16 are twenty-
percent less expensive than the prices submitted by the sole bidder, who acts as a
brokerage house. Staff believes that a greater cost savings may be achieved by
establishing a direct agreement with a concrete plant rather than a brokerage house.
Staff recommends the Council reject all bids and direct staff to issue a new Notice
Inviting Bids in order to obtain the best bidder for this project in accordance with City
specifications.
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared By:
Kori Jones, Administrative Analyst
Approved Forwarded to Council
Attachments:
A. 4232 Bid Results
2 of 2
CITY OF SANTA MONICA
QUOTATION TABUCONCRETE QUICK BIDREMARKS:
RECOMMEND TO REJECT ALL BIDS
OR Number:
2/18/2016Kori Jones
Date Opened:Prepared By:
LOGANS MARKETING
Vendor Name
30 DAYS
Payment Terms
24 HOURS
Delivery Terms
SANTA MONICA, CA
Location
ITEMDESCRIPTIONQTYUNIT PRICEEXTENSION
12500 PSI CITY MIX 1"1110.00$ 110.00$
23500 PSI 1"1113.00$ 113.00$
32500 PSI PUMP MIX 3/8"1117.00$ 117.00$
4PERVIOUS NO.GM4-PMAX/767441126.00$ 126.00$
5ENVIRO FEE125.00$ 25.00$
6ENERGY FEE135.00$ 35.00$
7SHORTLOAD CHG/ EACH115.00$ 15.00$
AFTER 5 F/L
($25 PER YARD)
8SHORTLOAD WAIVED
9STANDBY TIME/HR $2.75/MIN,
10LEAD TIME TO DELIVER TO 9040448HOURS
$ 541.00-$
9.50%51.40$
$ 1,133.40