SR 05-10-2016 3C
City Council
Report
City Council Meeting: May 10, 2016
Agenda Item: 3.C
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Architecture Services
Subject: Award Bid to BrightView Landscape Development for Construction of the
Reed Park Improvements
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2313 to BrightView Landscape Development, Inc. (formerly
ValleyCrest Landscape Development, Inc.), a Maryland-based company, for the
construction of the Reed Park Improvements project;
2. Authorize the City Manager to negotiate and execute a contract with BrightView
Landscape Development, Inc., in an amount not to exceed $593,483 (including a
10% contingency);
Authorize the Director of Public Works to issue any necessary change orders to
3.
complete additional work within contract authority.
Executive Summary
The Reed Park Improvements Project would provide for the construction of
improvements to the northeast quadrant of Reed Park. Staff recommends BrightView
Landscape Development, Inc. for the construction of the Reed Park Improvement
project in an amount not to exceed $593,483 (including a 10% contingency).
Background
On September 9, 2014 (Attachment A), Council approved a professional services
agreement with Katherine Spitz Associates, Inc. (KSA) to provide design and
preconstruction services for the Reed Park Improvements project. Following execution
of the agreement with KSA, the design consultant and City staff initiated a community
engagement process for the design of the improved park. The process included an
online survey to outreach to the community in December 2014 and two community
workshops in January and March 2015. In April 2015, the proposed design concepts
were presented to the Disabilities Commission and the Commission for the Senior
Community. In June 2015, staff presented the design concepts to the Recreation and
Parks Commission. The specific program and amenities for the new park were
determined through this community process, and by working with the Commission on
the Senior Community, the Disabilities Commission and the Recreation & Parks
Commission.
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On August 18, 2015 (Attachment B), an Information Item outlined the proposed Reed
Park schematic design plans in advance of proceeding with design development and
construction documents.
Discussion
The Reed Park Improvements Project consists of a gently curving and slightly elevated
decomposed granite pathway (to protect tree roots) linking exercise, picnic, and chess
areas with individual seating at strategic locations throughout the park. A defined area
of hard surfacing would provide an outdoor performance area adjacent to Miles
Playhouse. The interior of the park area will remain as it is presently, an open turf area
for free play. Four exercise areas, with equipment designed for use by all ages
including older adults, would be distributed along the pathway in order to activate the
exercise circuit and enliven the park. Half of the eight exercise features would be
universally accessible. All of the proposed equipment is senior-friendly and, combined
with the walk around the park on the new pathway, would provide an excellent physical
workout.
Smaller site trees would be transplanted within the park in order to open up the turf area
for active recreation. Native and drought-tolerant plant selections would blend with the
existing planting palette throughout Reed Park.
The project was submitted to Building & Safety for permit review on February 2, 2016.
Contractor Selection
On March 7, 2016, the City published Notices Inviting Bids for construction services of
the Reed Park Improvements project, in accordance with City specifications. The bid
-line bidding site, and notices were advertised in the Santa
Monica Daily Press in accordance with City Charter and Municipal Code provisions.
1,960 vendors were notified. 77 vendors downloaded the bid. 3 bids were received and
publicly opened on April 7, 2016, per Attachment C.
Bidder Bid Amount
ValleyCrest Landscape Development/ BrightView $539,530
Landscape Development
C.S. Legacy Construction, Inc. $634,138
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USS Cal Builders $688,000
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to delivery, quality of product, and compliance with City
specifications. Staff from Public Works Department reviewed the qualifications and
rated the submittals based on selection criteria including fees, previous experience on
similar projects, record performing public sector work, hourly rates for services,
understanding the project scope, approach to the work requirements, qualifications of
proposed staff, and scheduling of project activities. Based on these criteria, BrightView
Landscape Development, Inc., the lowest bidder, is recommended as the best bidder.
BrightView Landscape Development, Inc. has a vast knowledge of design, construction,
source landscaping contractor, performing work on thousands of projects worldwide.
During the past five years they have completed $2-3 billion work in both
the U.S. and abroad. References were contacted and respondents reported that the
contractor performed well on their projects. The California Contractors State License
ent and in good standing.
Financial Impacts and Budget Actions
The contract to be awarded to BrightView Landscape Development, Inc. is for an
amount not to exceed $593,483 (including a 10% contingency). Funds are available in
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the FY 2015-16 Capital Improvement Program budget in account C019058.589000.
Prepared By:
Jean Bellman, Architect
Approved Forwarded to Council
Attachments:
A. September 9, 2014 Staff Report (web link)
B. August 18, 2015 Info Item (web link)
C. Bid Results for construction services of the Reed Park Improvement Project
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