SR 04-12-2016 3L
City Council
Report
City Council Meeting: April 12, 2016
Agenda Item: 3.L
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Civil Engineering
Subject: Award of Design Services for Clean Beaches Project
Recommended Action
Staff recommends that the City Council:
1. Award RFP#2356 to Tetra Tech, Inc., a California-based company to provide
engineering design services for the Clean Beaches Project;
2. Authorize the City Manager to negotiate and execute a professional service
agreement with Tetra Tech, Inc., in an amount not to exceed $614,556 (including
a 10% contingency);
Executive Summary
The State Water Resources Control Board (SWRCB) awarded the City of Santa Monica
a grant from the Clean Beaches Initiative Grant Program for the implementation of the
Clean Beaches Project The project would improve beach water quality by reducing the
.
volume of storm water discharges to the ocean at the Pier and Pico-Kenter outfalls. The
Parcel Tax Fund. Staff recommends Tetra Tech, Inc. as the best bidder to provide
engineering design services for the Clean Beaches project in an amount not to exceed
$614,556 (including a 10% contingency).
Background
On January 27, 2015, the Council authorized staff to apply for and, if awarded, accept
Initiative (CBI) Grant Program. Subsequently, the grant was awarded to implement the
Clean Beaches Project for the Pier and Pico Watersheds (the Project).
Discussion
The objective of this project is to improve Santa Monica beach water quality by
increasing the diversion and storage capacity at the Santa Monica Pier and Pico-Kenter
storm drain outfalls. The Project would divert storm water runoff from the Pier drainage
basin generated by an 85th percentile, from each 24-hour storm event. The project
1 of 5
would also divert up to 80,000 gallons of runoff per storm event at the Pico-Kenter
outfall. Diverted runoff would then be treated at the Santa Monica Urban Runoff
Recycling Facility (SMURRF) and distributed for non-potable uses, or be discharged to
the sanitary sewer. This project proposes storm drain diversion and runoff storage
systems at two separate storm drain outfalls, the Santa Monica Pier and the Pico-
Kenter storm drain outfalls.
At the Santa Monica Pier storm drain outfall, the project would build a flow diversion
structure to direct storm water / dry weather flows from the 106-acre Pier drainage basin
into new subgrade modular holding tanks to store approximately one million six hundred
thousand (1,600,000) gallons of runoff and connect piping and necessary
appurtenances to transfer and meter the runoff from the capture tanks to the SMURRF
and/or the sanitary sewer.
Discharge of captured storm runoff from the tank to the sanitary sewer would occur only
when a second storm event is anticipated 72 hours after the prior storm event. The tank
would become available to capture the runoff of the second storm event. This would
iance with the Municipal Separate Storm Sewer System
(MS4) discharge permit.
At the Pico-Kenter storm drain outfall, the project would build new modular capture
runoff for treatment at the SMURRF. The diverted runoff would be measured with a new
flow meter and screened by a new catch basin screen to reduce trash content in the
runoff. The project would also provide a portable pump to drain the post-storm event
pond that forms downstream of the outfall.
2 of 5
Staff has completed the California Environmental Quality Act (CEQA) categorical
exemption process. The public outreach component is published via the project website
on www.smgov.net/cleanbeaches.
The design phase would be completed in eight to twelve months. The construction
phase would take six to eight months and is expected to start in the spring of 2017.
Consultant Selection
On January 14, 2016, the City issued a Request for Proposals to obtain engineering
-
line bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. There were 1,070 vendors
notified, 56 vendors downloaded the RFP. Four firms (California Watershed Engineering,
Inc., MNS Engineers, MWH Americas, Tetra Tech) responded.
3 of 5
Responses to the RFP were reviewed by a selection panel of staff from Water
Resources and Civil Engineering. In accordance with SMMC 2.24.073, evaluation
criteria included experience, references, work plans, project team, and cost. All four
firms were invited to a final interview to f
City also requested a final cost proposal for the final scope of work from each firm.
Firm Amount
MNS Engineers $911,609
MWH, Americas $711,799
California Watershed Engineering, Inc. $587,895
Tetra Tech $558,687
Tetra Tech, Inc. was rated highest based on their extensive experience providing
engineering and design services for similar projects for City of Los Angeles, Lakewood,
Signal Hill and Long Beach, references, project team, and competitive pricing. Staff
recommends Tetra Tech, Inc. as the best qualified firm to provide engineering design
services for the Clean Beaches Project.
Financial Impacts and Budget Actions
(Measure V) The professional services agreement to be awarded to Tetra Tech, Inc. is
.
for an amount not to exceed $614,556 (includes a 10% contingency). Funds are
available in the FY 2015-16 Capital Improvement Program budget in the following
accounts:
4 of 5
C209069.589000 Clean Beach Project - Pier & Pico-Kenter $226,840
C069069.589000 Clean Beach Project - Pier & Pico-Kenter $387,716
Total $614,556
Prepared By:
Selim Eren, Civil Engineer
Approved Forwarded to Council
Attachments:
A. January 27 2015 Staff Report - Application for Grant Funds from the California
State Water Resources Control Board (weblink)
B. Clean Beaches Project Website (weblink)
5 of 5
Reference:
AgreementNo.
10283(CCS)