SR 04-12-2016 3J
City Council
Report
City Council Meeting: April 12, 2016
Agenda Item: 3.J
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Resource Recovery & Recycling
Subject: Purchase Order Increase for Big Belly/Smart Belly Dual Compactors
Recommended Action
Staff recommends that the City Council approve a change order to purchase order
#24836 OF in the amount of $45,700 with Waxie Sanitary Supply, a California-based
company, for purchase and delivery of seven additional Big Belly/Smart Belly dual
recycle bins/trash compactors. This would result in a new three-year revised purchase
order total not to exceed $391,400.
Executive Summary
The City currently has a purchase order with Waxie Sanitary Supply to provide Big
Belly/Smart Belly dual recycle bins/trash compactors at high foot traffic areas in the
amount not to exceed $345,700 for a three-year term expiring in December 2016. Staff
is requesting an increase to the existing purchase order in the amount of $45,700 for
seven additional Big Belly/Smart Belly compactors to be purchased with funds received
from CalRecycle to aid in beverage container recycling for a new three-year total not to
exceed $391,400.
Background
On December 17, 2013 Council awarded Bid #4103 to Waxie Sanitary Supply, for the
purchase of Big Belly/Smart Belly dual compactors to replace the concrete pedestrian
litter containers located at high foot traffic areas near the business districts and bus
stops (Attachment A).
On May 27, 2014 Council amended the purchase order to Waxie Sanitary Supply by
$45,700 for the purchase and placement of seven additional dual compactors that
would be installed at high traffic bus stops as part of the Bus Shelter Improvement
Project (Attachment B).
1 of 3
Discussion
There are over 400 concrete refuse containers in the pedestrian right-of-way to handle
high foot traffic areas near the business districts and bus stops. These open top refuse
containers are gradually being replaced by the new solar powered dual compactor
enclosed system, which allows for both refuse and recycling to be collected separately.
Each dual compactor communicates via SMS to a cloud-based web application called
CLEAN. The CLEAN management dashboard captures real-time data on bin capacity,
operational status and waste diversion. This provides staff with the management tools
needed for efficient route scheduling and collection. The service frequencies at the Big
Belly stations have decreased from daily services to 3 times per week and 34 percent of
the waste has been diverted from the landfills.
To date over 60 of these new compactors have been installed throughout the City
including Main Street, Montana Avenue, Santa Monica Pier, Ocean Avenue and various
other locations. Staff plans to use these additional compactors to complete the
replacement of containers on Lincoln Boulevard
.
Annually, CalRecycle distributes funds to cities to implement new or enhance existing
programs to provide convenient beverage container recycling opportunities in various
locations. Eligible activities include litter prevention and cleanup where the waste
stream includes beverage containers that would be recycled as well as public education
promoting beverage container recycling. This year the City received a supplemental
payment of $31,294 from the Beverage Container Curbside Program and $24,450 from
the City/County Payment Program for a total amount of $55,744. Resource Recovery &
Recycling proposes to use $45,700 to purchase seven additional Big Belly/Smart Belly
compactors and use the remaining funds for recycling education.
Vendor Selection
In September 2013, the City issued a Bid for the purchase of Big Belly/Smart Belly dual
compactors. Only one bid was received. The price of the new Big Belly/Smart Belly
dual compactors was compared against the price paid for the 13 compactors installed
on Main Street in early 2013, and the pricing was found to be comparable. Since 2013,
2 of 3
the price for these dual stations has only increased by 3 percent.
Financial Impacts and Budget Actions
The purchase order modification to be awarded to Waxie Sanitary Supply is for $45,700
,
for an amended purchase order total of $391,400 over the three-year term. Funds are
available in the FY2015-16 budget in the Public Works Department. The purchase order
will be charged to account 27441.566640 (State Recycling Program).
Prepared By:
Annette Morales, Principal Public Works Analyst
Approved Forwarded to Council
Attachments:
A. December 17, 2013 Staff Report
B. May 27, 2014 Staff Report
3 of 3