SR 03-22-2016 3D
City Council
Report
City Council Meeting: March 22, 2016
Agenda Item: 3.D
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Street & Fleet Services
Subject: Bid Award for Purchase of Two Compressed Natural Gas Regenerative Air
Street Sweepers
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4234 to Mar-Co Equipment Company, a California-based company,
for the purchase and delivery of two Compressed Natural Gas Truck Mounted
Regenerative Air Street Sweepers;
2. Authorize the Purchasing Services Manager to issue a purchase order with Mar-
Co Equipment Company for two Compressed Natural Gas Truck Mounted
Regenerative Air Street Sweepers in an amount not to exceed $636,141.
Executive Summary
The City is responsible for street sweeping services. This purchase would replace two
vehicles that have reached the end of their cost effective useful life through the Vehicle
Replacement Program. In January 2016, the City solicited bids for the purchase of two
Compressed Natural Gas (CNG) Truck Mounted Regenerative Air Street Sweepers.
After reviewing all bids received, staff recommends Mar-Co Equipment Company as the
best bidder for the purchase and delivery of two CNG Truck Mounted Regenerative Air
Street Sweepers in the amount of $636,141.
Reduced-Emissions Fuels Policy by utilizing a vehicle powered by CNG fuel.
Discussion
The City replaces vehicles that have reached the end of their cost effective useful life
through the Vehicle Replacement Program. The existing vehicles have a cost-effective
useful life span of 5 years based on industry standards as well as utilization and the
environment in which they are operated. Sweeping vehicles are in operation six days
and six nights per week (Sunday through Friday). The sweeping vehicle is in operation
anywhere from three hours per day (Sunday morning shift) to six and a half hours per
day and again per night during a regular eight hour daytime and nighttime shift. The
current equipment was purchased in 2010 and is 5 years old.
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The truck mounted regenerative air street sweepers would be used to support street
sweeping operations in the Resource Recovery and Recycling Division. Resource
Recovery and Recycling currently employs seven street sweepers, two of which would
be replaced by the new vehicles. Street sweeping is necessary to maintain the
aesthetics, environment and safety of the streets through the removal of debris. Street
sweeping protects the environment by assisting in the removal of metals, pesticides,
herbicides, oil, and other pollutants and debris that may impact the storm water system.
Street sweeping clears debris from the street and gutter which may impede motorists,
bicyclist, or pedestrians. The City currently sweeps over 26,000 curb miles and collects
over 2,000 tons of sweeping debris annually.
Example of a CNG truck mounted regenerative air street sweeper
Vendor/Consultant Selection
In January 2016, the City published Notices Inviting Bids to furnish and deliver two CNG
Truck Mounted Regenerative Air Street Sweepers as required by the Street and Fleet
Services Division in accordance with City specifications. The bid was posted on the
-line bidding site, and notices were advertised in the Santa Monica Daily Press
in accordance with City Charter and Municipal Code provisions. A total of 578 vendors
were notified and 16 vendors downloaded the bid. A total of 3 bids were received and
publicly opened on January 21, 2016 per Attachment A.
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Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
Mar-Co Equipment Company is the second lowest bidder and submitted a competitive
bid for a model which the City currently employs. The City utilizes multiple sweepers of
this model for which Fleet Maintenance staff have been trained to maintain. Mar-co
including the ability to provide the method of dumping required in the specification and
the option to include a broom assisted pick-up head. After reviewing the bids received,
staff recommends Mar-Co Equipment Company as the best bidder for the purchase and
delivery of two CNG Truck Mounted Regenerative Air Street Sweepers in the amount of
$636,141.
Financial Impacts and Budget Actions
The purchase order to be awarded to Mar-Co Equipment Company is for an amount not
to exceed $636,141. Funds are available in the FY 2015-16 Capital Improvement
Program budget in account C540167.589200.
Prepared By:
Heidi Duran, Administrative Analyst
Approved Forwarded to Council
Attachments:
A. Attachment A - Bid Summary
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BidDescription:Furnishanddelivertwo(2)newandunusedtruckmountedregenerativeairstreetsweepers,asrequiredbyFleetManagement
SweeperShop,aDBAofPro
BidNo.:4234HaakerEquipmentCompanyMarcoEquipmentCompanySalesGroup,Inc
BidClosingDate:1/21/1 LaVerne,CaliforniaPomona,CaliforniaUpland,California
6
DescriptionBidderExceptionsBidderExceptionsBidderExceptions
Cab&ChassisMake&ModelSeeattachedspecs.
ModelYear:201620162017
Make:FreightlinerFreightlinerFreightliner
Model:M2112M2112M2ConventionalChassis
GVWR:33,000#33,000
Unladenweightwithoutequipmentandsupplies19,700#19255est
Weightofequipmentandsupplies&water22,000#21350est
Wheelbase(inches)176184
Totalvehiclelength(inches)288279
Curbtocurbturningdiameter(feet)50.523.4
CabSeeattachedspecs.AsSpecifiedAsSpecified
DisplaysandgaugesHourmeterandvoldmeterlefthandsideonly
EachsteeringcolumnshallhavetiltandtelescopeadjustmentTiltprovided,notelescope
EnginesSeeattachedspecs.AsSpecifiedAsSpecified
Factoryauthorizedpartsandservicemustbeavailablelocally(within10miles)Freightliner39miles.Sweepershop49miles
ChassisEngineSeeattachedspecs.AsSpecifiedAsSpecified
Makeandmodelofengine:CumminsCumminsISLG8.9LCumminsISLG
NethorsepowerandratedRPM:300300260HP@2200RPM
NettorqueandratedRPM:860lbft@1300RPM660lb/ft@1300RPM
Allsoundsilencingoptions:YesAsbuiltAsSpecified
CopyofCARBenginecertification(ExecutiveOrder)Attached
AuxiliaryEngineSeeattachedspecs.AsSpecified
Makeandmodelofengine:KEMKEMGM5.7LVortec5700GM5.7
NethorsepowerandratedRPM:124145@3,000RPM
NettorqueandratedRPM:284ftlb@2100RPM284ftlb@2100RPM
Allsoundsilencingoptions:YesAsbuiltAsSpecified
AvailableTaxCredits0Notavailable
CNGFuelSystemAsspecifiedAsSpecifiedAsSpecified
Tanksshallbemountedbetweenthecabandbodyinaprotectiveenclosurewithelectronicshutoffvalvesat
Handvalveshutoffonly
eachtank
Alltanksmusthavebeenmanufacturedwithinsixmonthsofdeliveryofthevehicle.Sixto12months
Nameoffuelsysteminstaller:AgilityAgilityFuelSystemsAgilityFuelSystems
Makeandtypeoftanks:Type3AgilitytypeIIISCIorLUXFOR
Dateofmfg.andlifeexpectancyoftanks:201620yearsWithin45daysofchassisbuilddate,20yearlifetanks
Numberoftanksandtotalcapacity:460DGE4tanks15DGE=60DGE4tanks,60gallonDGE
Locationoftanks:BehindcabMountedbehindcabBehindcab,stackedtransverse
MakeandmodelofhighpressureregulatorCumminsITTConflow
Additionalcost,ifany,for20yeartanks$0.00Included
Wiringbody,chassisandcabAsspecifiedAsspecifiedAsspecified
Enginefuellevel,watertemp,oilpressure,voltmeter,speedometer,andtachometergaugesshallbelocated
Voltmeterleftsideonly
forgoodvisionfrombothoperatorpositions
Chassisshallhavea12voltpowerhookup.Automaticresettingcircuitbreakersmustbeusedforallcircuits.
Fusesusedinfreightlinerchassis
Fusesareunacceptable
ElectricalSystemAsspecifiedAsspecifiedAsspecified
Numberofbatteries,group,andCCA:2(2)Group31,1850CCAGroup31,1900CCA
Alternatormakeandoutput:160DelcoRemy160AMPDelco160AMP
Startermakeandmodel:STDDelcoPT38Delco12V38MT
LightingAsspecifiedAsspecifiedAsspecified
VehiclelightingmusthavedualLEDheadlightsLEDnotavailable
ChassisshallhaveduelLEDheadlightsStandardheadlightsNotavailableonM2,112LEDnotavailable
TransmissionAsspecifiedAsspecifiedAsspecified
Transmission:Allison35003500RDSPAllison3500RDS
BrakeSystemAsspecifiedSeeattachedspecs.AsspecifiedAsspecified
ABSsystemmake&model:MfgstandardMERITOR4S/4Mw/outTractioncontrolWabco
Aircompressormake&size:18.7CFM18.7CFMCummins
Makeandsizeoffrontbrakes:MERITOR15X4QCAM15x4
Makeandsizeofrearbrakes:MERITOR16.5X7Q+CastSpidercam,doubleanchor16.5x7
CleanoutHoseAsspecifiedAsspecifiedAsspecified
ChassisSuspension,driveline,andaxlesAsspecifiedAsspecifiedAsspecified
Frontaxleminimumratedcapacity12,000#12,000lbs
Rearaxleminimumratedcapacity21,000#$21,000.00
Rearsinglespeedaxleratio6.14Single6.43
RegenerativeAirSweeperMachineAsspecifiedAsspecifiedAsspecified
Manufacturer:Elgin2016TYMCOWACO,TXSchwarzeIndustries
Model:Crosswind600CNGREGENERATIVEAIRSWEEPERA7tornadoCNG
OperatingControlsAsspecifiedAsspecifiedAsspecified
HopperAsspecifiedAsspecifiedAsspecified
Operatingloadcapacity:7.5yard8.4yardvolumetric
Hopperoperatingloadcapacityminimum6cubicyards8yards6yards7.0yardsusable
Dumpingshallbeaccomplishedbymeansofhydraulicallyactuatedcylindersattachedtoareardoorwitha
50degreehydreardumpTiptodumphopperprovided
rakerbarmovinginsidehopperasdoorisopenedandclosedtodumpdebrisbehindtherearwheels.
HoppershallbemaintainedairtightthroughuseofrubbersealsonalldoorsandopeningsEntirehopperincludeslifeliner
DustSeparatorAsspecifiedAsspecifiedAsspecified
Theentiredustseparatorinletareashallbelinedwithaboltinreplaceable,wearresistantrubberlineforlong
Polyliner
life
HydraulicSystemAsspecifiedAsspecifiedAsspecified
BlowerAsspecifiedAsspecified2500ALL
Heavydutydiecast,wearresistanthighstrengthaluminumalloyturbinetypeopenfaceblowerbalancedExceeds:ClosedfaceturbineconstructedofHardox
Closedfaceblower
within4gramsshallbeprovidedtocreateairpressureandsuctionsteel,balancedwithin1.5Grams
BlowerwheelshallbecoveredwithwearresistantrubberforlonglifeA/R/steelNotrequiredbydesign
Blowershallbemountedonselfaligningantifrictionbearings,sealedandlubricatedforlife.Ifbearingsare
GreasablebearingsAutomaticlubeforfanbearingsonlyprovided
notsealedthenanautomaticlubesystemmustbefurnished
PickupHeadAsspecifiedAsspecifiedAsspecified
A14"diameter(minimum)suctionhose,attachedtoaquickdisconnecttransitionatthehopper,shallextend
downtotherightsideofthepickupheadandshallbeattachedtothepickupheadsuctionnozzleringwhich12"suction
shallbeconstructedof1/4"steel
Pressureinletringshallbeequippedwithanadjustablepressurereliefforoptimumleafandlightdebris
AsSpecified(headfronttiltonlift)
sweeping;controlshallbemountedinsidecab
Asspecified
GutterBroomsAsspecifiedAsspecified
Leftandrightsidemountedgutterbrooms43"diameterwirefilleddiggertypegutterbroomsforremoving
Parallelstylegutterbrooms
debrisfromgutterarea
Gutterbroomdownpressureshallbeautomaticallyadjustedtoloadbyapressuresensingsequencevalvein
Pneumaticup/downwithregulatorincab
linewithgutterbroomtorquemotor
UpwardmotionofgutterbroomshallberegulatedbyanadjustableflowcontrolvalveAirregulator
DustcontrolwatersystemAsspecifiedAsspecifiedAsspecified
Watertank(s)shallbe220galloncapacity,constructedofrecyclablepolyethyleneforstrengthandpuncture
240gallonpolytank
resistance.Tankshallbeofboltindesignforeasyremoval.Tankshallhavewaterlevelsightgauge.
Waterfromtanktobefilteredby80meshcleanablefilterlocatedbetweentankandwaterpumpPM10designusesbeltdrivenwaterpump
Electricalsolenoidwatercontrolvalvesshallbecabcontrolled.Spraysystemshallincludespraynozzlestobe
locatedasfollows:minimumof4onoutsideofpickuphead;2foreachgutterbroom;1insidehopper.Water
PM1locationmayvaryMeetsPM101186
nozzlestobelocatedonoutsideofpickupheadandsuctiontubeforeasyinspectionandsuperiordust
control.
Asspecified.Singlewatertankprovidedwithtwo
Additionalwatertankfillinletandhosefornonpotablewatershallbeprovided.
separatefillinlets,bothwithantisiphon
Nonpotabletankmusthaveanadditional2"makecamlockstylefittingonlowestpartoftankwitha1/4Asspecified.Singlewatertankprovidedwithtwo
turnballvalvebetweenthetankandthefitting.separatefillinlets,bothwithantisiphon
SafetyAsspecifiedAsspecifiedAsspecified
SilverStateSafetyImage,orequal,camerasystemshallprovidecolorvideomonitoringofbehindthetruck.
Federalsignalbackupcamerasystem7"Colormonitorw/adjustablemount7yearwarranty
Warrantyshallbeparts,laborandtraveltimeforaperiodof7yearsonthecameraandthemonitor.
DMVRegistration
AsspecifiedAsspecifiedAsspecified
KeysAsspecifiedAsspecifiedAsspecified
WarrantyandServicing
AsspecifiedAsspecifiedAsspecified
Three(3)year/36,000milebumpertobumperwarrantyTwo(2)year/unlimitedmile
Five(5)year/60,000milepowertrainwarrantyTwo(2)year/unlimitedmileage
Five(5)year/unlimitedmilecorrosionFive(5)yearcabcorrosion/unlimited
Options
AsspecifiedAsrequiredAsspecified
Additionalabrasionprotection$950.00each
AuxiliaryHydraulicSystemshalloperatehydraulicsystemwhenauxiliaryengineisofftoraisegutterbroom,
$2400plustax$1,100each
pickupheadanddumphopper
Broomassistedpickuphead$4,200eachIncluded
DeliveryRequirements
AsspecifiedAsspecifiedAsspecified180210DaysARO
PricingResponseResponseResponse
DescriptionQuantityUnitPriceExtendedPriceUnitPriceExtendedPriceUnitPriceExtendedPrice
Two(2)Newandunused,CNGregenerativeairstreetsweepers,completewithall
2$317,032.00$634,064.00$284,200.00$568,400.00$255,000.00$510,000.00
componentsasspecified
Operator'sinstructionmanual4IncludedIncluded
Operator'sinstructionalDVD2IncludedIncluded
OEMillustratedpartsbook2IncludedIncluded
Shopmaintenancemanuals2IncludedIncluded
OEMelectricwiringschematic2IncludedIncluded
Lubricationinstructions2IncludedIncluded
Partsmanualforequipmentaddedbyendmanufacturer2IncludedIncluded
Electricwiringschematicforequipmentaddedbyendmanufacturer2IncludedIncluded
Hydraulicschematicforequipmentaddedbyendmanufacturer2IncludedIncluded
Preventativemaintenanceschedule1IncludedIncluded
CumminsEngineTrans
Diagnosticsoftware1$3,800.00$3,800.00readonlyKEMengine$1,200.00$1,200.00
cables&software$2875
Additionalabrasionprotection2Included$975.00$1,950.00$0.00
Auxiliaryhydraulicsystemshalloperatehydraulicsystemwhenauxiliaryengineis
2$2,400.00$4,800.00$1,100.00$2,200.00Included
offtoraisegutterbroom,pickupheadanddumphopper
Broomassistedpickuphead2$3,100.00$6,200.00$4,200.00$8,400.00Notavailable
Subtotal$648,864.00$580,950.00$511,200.00
SalesTax(9.5%)$61,642.08$55,190.25$48,564.00
Warranty:2$0.003yearincluded$8,000.00$16,000.00Included
TireFee:2$0.00Included$0.00$12.25$24.50
Delivery:2$0.00Included$0.00$4,250.00$8,500.00
Other(Pleasedescribe):2$0.00Included$0.00$0.00
GrandTotal$710,506.08$636,140.25$568,288.50
VendorpricedoutfortwoDiagnosticsoftwaretotaling
Notes:
$2400makingthegrandtotal$569,602.5
Ifanincentivediscountprogramhasbeenincludedinthequoteprice,pleasedescribe:N/ANone
IfadditionalfeeswereindicatedinPricingSection,pleasedescribe:N/A
Pleaseexplainallbasicwarrantieslisted:
Freightliner24monthsBumpertoBumper/Unlimited
BumpertoBumper3year3year36,000miles,ChassisandSweeper
Mileage
DriveTrain24months/UnlimitedMileage5year60,000miles,Chassis
ChassisEngine24months/UnlimitedMileage5year60,000miles,Chassis
Transmission24months/UnlimitedMileage5year60,000miles,Chassis
CabCorrosion60Months5yearUnlimitedmiles,Chassis
Frame60Months5yearUnlimitedmiles,Chassis
EmissionComponents60Months5yearUnlimitedmiles,Chassis
SweeperEngine3year/2,500Hours3year3,600hours
SweeperAssembly1yearor2,000Hours3year3,600hours
Pleasestateoptionalwarrantyofferingsandcosts
BumpertoBumperN/A3yearofferedTruckbasic5year/150Kmiles$3,200Includedasabove
ChassisEngineTruckengine5years/150kmiles$4,125Includedasabove
SweeperEngineN/AIncludedasabove
TransmissionAllisontrans5years/unlimitedmileage$675Includedasabove
SweeperEngineSweeperwarrantyattachedN/AIncludedasabove
Pleaseexplainanyotherapplicablewarrantiestothispurchase
Pleasestateguaranteeddeliverydate180240Days210Days210Days
PaymentTermsNet30Net30Net30
Pleasedescribeanyadditionalfee&chargesnotlistedabove$0.00
InitialtoconfirmacknowledgementofadditionalpurchaseofvehiclesAcknowledgedAcknowledged
DescriptionResponseResponseResponse
NonDiscriminationPolicy:CompleteCompleteComplete
NonCollusion:CompleteCompleteComplete
BusinessLicenseOutofCityBusinessLicenseNolicenseneededOutofCityBusinessLicense
Oaks:IncompleteIncompleteIncomplete
Arizona:CompleteCompleteComplete