SR 03-01-2016 3E
City Council
Report
City Council Meeting: March 1, 2016
Agenda Item: 3.E
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Architecture Services
Subject: Design Services for The Clover Park Restroom Facility Replacement Project
SP2388
Recommended Action
Staff recommends that the City Council:
1. Award Request for Proposals (RFP) SP2388 to DNA A+D / Pleskow Architects, a
California-based company for design services for the Clover Park Restroom
Facility Replacement Project.
2. Authorize the City Manager to negotiate and execute a professional service
agreement with DNA Architecture and Design, in an amount not to exceed
$114,410 (including 10% contingency).
3. Authorize the Director of Public Works to issue any necessary changes to
complete additional work within budget authority.
Executive Summary
The Clover Park Facility Replacement Project would demolish and replace two existing
restroom facilities, restroom facility #1 (located next to the park offices) and restroom
facility #2 (located next to the south fields) at Clover Park. The existing restroom
facilities are over 30 years old and require extensive maintenance. They are currently
not code-compliant and are in disrepair. The new facilities would follow the current
Santa Monica prototypical layout model for park facilities, including single stalls
accessed directly from the exterior with ample passive lighting and ventilation. The
prototype design has been found to reduce the incidence of misuse and vandalism. The
two new restroom buildings would have the same capacity as the existing structures, be
located in the same location as those to be demolished, and would be designed and
constructed to meet all current applicable code requirements. The demolition of the
restroom facility #1 also eliminates connected underutilized storage space, which will
not be replaced. In November 2015, the City published Notices Inviting Proposals for
design services for the demolition and replacement of the existing Clover Park restroom
facilities. After reviewing the twelve proposals DNA A+D / Pleskow Architects is
recommended for the design of the Clover Park restroom replacement in an amount not
to exceed $114,410.
1 of 4
Discussion
Clover Park is a 17.9 acre park located at 2600 Ocean Park Boulevard in Santa Monica
California. The park amenities include two playgrounds, picnic areas, walk/bike path,
soccer fields, lighted baseball fields and tennis courts and two separate restroom
facilities. The restroom facilities are over 30 years old and have become dilapidated and
require extensive maintenance. Full replacement of both buildings is recommended.
rundown and are in need of repair and major finish and fixture upgrades. The existing
restrooms are not code-compliant and would require substantial work to be updated
appropriately, thus full replacement of both buildings is recommended. The restroom
facilities would be replaced simultaneously. Temporary facilities for public use would be
provided at each site during construction length of approximately 1 year.
Vendor/Consultant Selection
On November 2, 2015, the City issued a Request for Proposals (RFP) to provide design
services for demolition and replacement of the Clover Park restroom facilities. The RFP
was posted on the City's on-line bidding site in accordance with City Charter and
Municipal Code provisions. There were 752 vendors notified and 47 vendors
downloaded the RFP. The City received 12 proposals that were publicly opened on
November 24, 2015.
2 of 4
Proposals received were as follows:
Firm Amount
Fleetwood Fernandez Architects $201,000.00
Minarc $150,700.00
RM Architecture $140,450.00
Deborah Richmond Architects $122,800.00
Base Architecture and Engineering $118,085.00
DNA A+D / Pleskow Architects $104,007.50
HH Fremer Architects $103,500.00
Nonzero / Architecture $103,400.00
Studio Jantzen $97,850.00
Adrian-Gaus Architects Inc. $89,115.00
IDS Group Inc. $74,100.00
BOA Architecture $39,500.00
Proposals were reviewed by a selection panel of staff from Public Works and
Community and Cultural Services. Proposals were evaluated based on the criteria in
SMMC 2.24.073, including references, work plans, project team, cost, design
proficiency, experience with comparable projects, and accuracy in response to the RFP.
DNA A+D/Pleskow Architects is not the lowest bidder, but is an established design firm
with experience on similar projects, and with municipal work (they are on-call architects
for the City of Los Angeles and have done restroom and other municipal projects for
them). Although restroom projects seem simple, historically these projects have
suffered extensive delays which have raised the cost considerably. It was imperative to
select a design team that had demonstrated successful experience with the same
building type within a municipal framework. The proposal submitted by DNA A+D /
Pleskow Architects detailed a strong work plan and design team. During the interview
process DNA A+D/ Pleskow Architects and their consultants demonstrated a very good
understanding of City process and the particular challenges of the project type. Their
reference checks were all very positive. Based on these criteria, DNA A+D / Pleskow
Architects is recommended as the best bidder to provide full design services for a cost
not to exceed $114,410, including a 10% contingency.
3 of 4
Financial Impacts and Budget Actions
The contract to be awarded to DNA A+D / Pleskow Architects is for an amount not to
exceed $114,410 (including a 10% contingency). Funds are available in the FY 2015-16
Capital Improvement Budget in account C010747.589000.
Prepared By:
Danny Welch, Architectural Associate
Approved Forwarded to Council
4 of 4
Reference:
Agreement
No.10265
(CCS)