SR 02-23-2016 3K
City Council
Report
City Council Meeting: February 23, 2016
Agenda Item: 3.K
To: Mayor and City Council
From: Donna Peter, Director, Human Resources Department
Subject: Authorization to execute a contractual services agreement with
Governmentjobs.com
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a contractual services agreement with Governmentjobs.com, Inc. dba
NEOGOV, a California-
software, under an exception to competitive bidding, in an amount not to exceed
$36,000 for two years, with three additional one-year renewal option(s), each of which
are subject to a 3% annual increase, otherwise on the same terms and conditions for a
total amount not to exceed $93,305 over a five-year period, with future year funding
contingent on Council budget approval.
Executive Summary
NEOGOV is a comprehensive applicant tracking software used by the Human
Resources Department for daily hiring operations. NEOGOV is geared towards public
sector hiring and performance management, offering a more developed product than
the generic applicant tracking systems currently on the market. Staff recommends
NEOGOV for its candidate eligibility list formation, performance evaluation tracking,
electronic position requisition and approval, minimum qualifications screening and Equal
Employment Opportunity reporting. These features are essential to public sector hiring
and the Civil Service process.
Background
NEOGOV has provided applicant tracking services to the Human Resources
Department since 2004 when an original agreement was put in place for a term of two
years, in an amount not to exceed fifty-five thousand dollars ($55,000). Following the
termination of the original agreement, the Human Resources Department requested an
exception to the competitive bidding process, under the authority of the City Manager, to
continue authorized payments to the vendor. Justification for these requests stated that
Governmentjobs.com is the only vendor with rights to host and support NEOGOV,
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making the applicant tracking system used by Human Resources exclusive to this
vendor. Continuing payments to this vendor would exceed the authority of the City
Manager and therefore City Council approval is requested.
Discussion
Today, NEOGOV continues to lead the market for public sector applicant tracking
systems. The Human Resources Department recommends a two-year agreement with
NEOGOV to receive critical software updates and support. This two-year agreement
will allow the City to determine if the new Enterprise Resource Planning System would
impact applicant tracking and offer another alternative.
Staff recommends NEOGOV to furnish and deliver/provide applicant tracking software
on a sole source basis. Governmentjobs.com was selected through a competitive bud
process in 2004 to provide online recruiting and applicant tracking. The NEOGOV
Insight software is a web based product tailored for the public sector; it automates the
Department renews a license subscription with Governmentjobs.com. The subscription
applicant tracking system and provides the City with the necessary support to minimize
the int Since Governmentjobs.com is the
hosting company, there are no other vendors that have rights to provide training,
support and access to their NEOGOV software.
Vendor Selection
Governmentjobs.com is the sole vendor that can provide maintenance and support for
its software system and is therefore the exclusive vendor for NEOGOV pursuant to
Section 2.24.080(b) of the Municipal Code.
Financial Impacts and Budget Actions
The contract to be awarded to NEOGOV is for an amount not to exceed $93,305. Funds
are available in the FY 2015-16 budget in the Human Resources Department. The
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contract will be charged to account 01251.533580. Future year funding is contingent on
Council budget approval.
Prepared By:
Donna Peter, Director
Approved Forwarded to Council
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Reference:
AgreementNo.10257
(CCS)