SR 02-23-2016 3D
City Council
Report
City Council Meeting: February 23, 2016
Agenda Item: 3.D
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Architecture Services
Subject: Fire Department Training Center and Temporary Fire Station Modular
Building
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2401 to Atlas Performance Industries, Inc. (API), a California-based
company, for the Fire Department Training Center and Temporary Fire Station Modular
Building.
2. Authorize the City Manager to negotiate and execute a contract with Atlas
Performance Industries, Inc., in an amount not to exceed $694,857 (includes a 10%
contingency).
3. Authorize the Director of Public Works to issue any necessary changes to complete
additional work within contract authority,
Executive Summary
The City of Santa Monica Fire Department Training Center modular buildings in the
City Yards are in need of replacement. The current modular buildings are over 30 years
old. The new center would be made up of two single-wide modular buildings used as
offices and training props storage and one triple-wide modular building would be used
as a training center. Initially the triple-wide modular building would be used as a
temporary fire station while Fire Station 3 undergoes the seismic upgrade. In October
2015, the City solicited bids to design, manufacture and install two single-wide and one
triple-wide modular buildings, and provide the metal deck and ramp to access the
modular buildings. Staff recommends Atlas Performance Industries, Inc. as the best
bidder for this project for a total project cost of $694,857 (includes a 10% contingency).
Background
On July 23, 2013, Council approved the modification to the Professional Services
Agreement with IDS Group, Inc. to provide design and construction administration
services for the seismic retrofit of Fire Station No. 3. The original contract was under
Council approval threshold and was executed in November 2012.
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Fire Station 3 is a two-s
does not meet current building codes. In the years since it was built, building codes
have been upgraded in the aftermath of many catastrophic earthquakes. Fire Station 3,
upgraded to meet with current City and State building codes.
On December 17, 2013, Council approved financing options for constructions of a new
Fire Station 1, the Fire Station 3 seismic retrofit, and the replacement of the Fire
Training Center.
While Fire Station 3 undergoes a seismic upgrade, one of the new modular buildings (a
triple-wide module) located at Fire Training Yard in the City Yards would be used as a
temporary fire station. After the seismic upgrade is complete, the firemen would move
back to the Fire Station 3 and the triple-wide building would be converted to offices and
replace its existing training center. Two single-wide modular buildings would also be
installed in the Training Yard and would function as the office and training prop storage
Discussion
In early 2014, the Fire Department identified the need to replace the aging training
center housed in the training yard within the City Yards which is comprised of temporary
trailers that have been in service for over 30 years. The trailers have suffered from wear
and tear over extended use and exhibited structural problems due to their location on
top of a landfill. The training center is currently used on a daily basis to train Santa
-of-the-art center will require
five single modular building to accommodate the current functions served by the
existing facility. After considering cost efficiency and timeliness, staff recommends using
this triple-wide modular building to house the fire fighters during the seismic retrofit of
Fire Station 3 as the temporary fire station. This temporary fire station would house four
fire fighters that provide equivalent service as the permanent Fire Station 3. The ladder
truck associated with this battalion would be located immediately adjacent to the triple-
wide modular building. The new triple-wide modular would be converted to the Training
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Center after the Fire Station 3 seismic retrofit is complete. At the same time, two single
modular buildings would be purchased and used for training props storage, and then
converted later as permanent offices in the training yardThis will satisfy their
.
programmatic requirements.
Project Timeline
The site work for the temporary station and office and storage buildings is scheduled to
begin in May 2016, and the installation of the modular buildings will follow in June. The
seismic retrofit of Fire Station 3 is scheduled to begin in September 2016. The
construction is expected to last nine months.
Vendor Selection
On October 19, 2015, the City published Notices Inviting Bids to design, manufacture
and install two single and one triple-wide modular buildings and provide the metal deck
and ADA ramp to access the buildings within the City Yards Fire Department Training
Yard. -line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions.
A total of 2,117 vendors were notified, and 77 vendors downloaded the bid. Two bids
were received and publicly opened on December 4, 2015, Attachment A. Bid results are
as follows:
Bidder Bid Amount
Atlas Performance Industries, Inc. $631,688
Design Space Modular Buildings, Inc. $1,048,936
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, qualifications, references, completeness of bid and compliance with City
scope of work. Based on these criteria, Atlas Performance Industries (API), Inc., the
lowest bidder is, recommended as the best bidder for the Santa Monica Fire
Department Training Center and Temporary Fire Station Modular Building Project in
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accordance with City scope of work. API has provided modular buildings to
municipalities and public agencies such as Caltrans and Santa Clara Valley Water
District. The Caltrans project was a custom building, similar to the one in the proposed
project. References were positive.
Financial Impacts & Budget Actions
The contract to be awarded to Atlas Performance Industries, Inc. is for an amount not to
exceed $694,857 (includes a 10% contingency). Funds are available in the FY2015-16
Capital Improvement Program budget in account C019047.589000.
Prepared By:
David Wang, Architectural Associate
Approved Forwarded to Council
Attachments:
A. Attachment A - Bid# SP2401 Bid Results
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