SR 02-23-2016 3C
City Council
Report
City Council Meeting: February 23, 2016
Agenda Item: 3.C
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Street & Fleet Services
Subject: Bid Award for Purchase of Medium and Heavy Duty Tires
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4218 to Industrial Tire Service, Inc., a California-based company for
the purchase and delivery of miscellaneous medium and heavy-duty tires, new
and recapped, and related services.
Authorize the Purchasing Services Manager to issue a purchase order with
2.
Industrial Tire Service, Inc. for the purchase and delivery of miscellaneous
medium and heavy-duty tires, new and recapped, and related services in the
amount not to exceed $84,105 for one year, with three additional one-year
renewal options at an additional 3% increase per year, for a total not to exceed
$351,864, with future year funding contingent on Council budget approval.
Executive Summary
The City purchases medium and heavy-duty tires, new and recapped, and related
am. In November 2015, the City
solicited bids for the purchase and delivery of medium and heavy-duty tires, new and
recapped, and related services. Staff recommends Industrial Tire Service, Inc. as the
best bidder for the purchase and delivery of miscellaneous medium and heavy-duty
tires, new and recapped, and related services in the amount not to exceed $84,105 for
one year, with three additional one-year renewal options at an additional 3% per year,
for a total not to exceed $351,864, with future year funding contingent on Council
budget approval.
Discussion
The City purchases medium and heavy-duty tires, new and recapped, and related
These tires are used on heavy
and medium duty vehicles, which include refuse collection trucks, bucket trucks, and
tractors.
1 of 3
Vendor Selection
In November 2015, the City published Notices Inviting Bids to furnish and deliver
medium and heavy-duty tires, new and recapped, and related services, as required by
the City, -
line bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. A total of 582 vendors
were notified and 19 vendors downloaded the bid. Three bids were received and
publicly opened on November 12, 2015 per Attachment A.
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, ability to
deliver, quality of product, 24/7 emergency services, proximity to Santa Monica, and
compliance with City specifications. Staff averaged the amount spent on medium and
heavy-duty tires and related services over the last four years in order to compare the
f 79% has been spent on materials and
21% has been spent on labor. Industrial Tire Service, Inc. provides the lowest pricing on
the majority of the listed materials and, based on the 79% materials/21% labor
breakdown, is the lowest and best bidder to furnish and deliver medium and heavy-duty
tires, new and recapped, and related services, as required by the City, in accordance
with City specifications.
Financial Impacts and Budget Actions
The purchase order to be awarded to Industrial Tire Service, Inc. is for an amount not to
exceed $84,105. Funds are available in the FY 2015-16 budget in the Public Works
Department. The purchase order will be charged to account 54459.522930. Future year
2 of 3
funding is contingent on Council budget approval.
Prepared By:
Heidi Duran, Administrative Analyst
Approved Forwarded to Council
Attachments:
A. Attachment A - Bid Summary
3 of 3
BID#:4218
BIDCLOSEDATE:
11/12/15
BIDDESCRIPTION:
FURNISHANDDELIVERMISCELLANEOUSMEDIUM
&HEAVYDUTYTIRES(NEWANDRECAPPED)
INDUSTRIALTIRESERVICEINC.PARKHOUSETIRESINCPETE'SROADSERVICE
LONGBEACH,CABELLGARDENS,CAFULLERTON,CA
DESCRIPTION
UNITPRICEVENDORCOMMENTSUNITPRICEVENDORCOMMENTSUNITPRICEVENDORCOMMENTS
Dismount&Mount
$27.50/$30for425/65R22.5$30.00$24.00Laborournewtire
Disposal$6.00/$7.00for425/65R22.5$10.00$10.00Truckradial
Includespatchandmountand
FlatRepair
$33.50$30.00$26.50
dismountlabortrucktire
$4.08
ValveStem
$5.99$5.00
TR572brassstemAluminumstem$11.75Stemcap
$75.00onetime+roundtrip
RoadCallHourlyRate:NormalBusinessHours(MondayFriday)
$95.00$85.00/hrmileage@$1.25p/milefrom
neareststorelocation.
$115.00onetime+roundtrip
RoadCallHourlyRate:AfterHours(MondayFriday)
$125.00$105.00/hrmileage@$1.25p/milefrom
neareststorelocation.
RoadCallHourlyRate:Saturdays$145.00$105.00/hrSameasafterhours
RoadCallHourlyRate:Sundays/Holidays$175.00$105.00/hrSameasafterhours
Pleaseindicatetheresponsetimeforemergencyservicerequests:
12hoursRespondwithin1hourto1.8hrs
1hr2hr
Pleaseindicateif24/7emergencyserviceavailabilityisoffered:YesYesTiresalesandserviceonly
PleasedescribeanyadditionalfeesandchargesnotindicatedintheBid*Dispatchfee$20.00
N/A$
Section:(i.e.freight,fuelsurcharges):Fuelsurcharge$10.00
N/A
Unit PriceUnit PriceUnit Price
Item No. / DescriptionU/M*Annual Usage
11R22.5RECAPEA194$131.76BRM$160.00$178.72
$152.50BRMseeattachment"A"forprices$218.83
315/80R22.5RECAPEA27
$67.10MMR$95.00$108.85
225/70R19.5RECAPEA23
Includesmountanddismount
Seeattachment"B"forpricesNotquoted
11R22.5RP(REPAIRED)EA18$32.50+patch
11R22.5(NEW)EA7$412.49FireFS561#248307$284.16$327.85
$73.20MMR$105.00$145.88
255/70R22.5RECAPEA4
$415.00$462.00$436.47
894642(ALUMINUMWHEEL)EA1
$360.56FireFS561#248528$272.23$269.94
255/70R22.5(NEW)EA1
$692.14FireT839#294594$500.00$626.91
425/65R22.5(NEW)EA1
OtherResponseResponseResponse
Accessories,methodology,training,technicalsupportandsalesassistance
Bandag.Parkhousetirehasbeenalicensedbandagretreaderfor
programsformthemostcomprehensiveprecureretreadingsystemavailable.
precureover30years.ParkhouseTirehonorsallprintedwarrantyonthe
Please state your recap process
OurTuffSealcuringdevicehasbeenrecognizedasoneofthemostimportant
tireswesell.
technologicaladvancesfortheretreadingindustry.
Manufacturer'sstandardwarrantyshallapply,allowingforproratedcredit
manufacturer'swarrantyFirestone(copyenclosed)
Please provide warranty terms: New Tires
defectedtires.Seeseparatedocumentattached.
manufacturer'swarrantyBandag(copyenclosed)Seeseparatedocumentattached
Please provide warranty terms: New Recap Tires
Net30daysNet30Net10th
Payment terms
Norenewaloptionoffered.
3%Increase
First annual renewal option Seeattachment"A".
Alternatetermsandconditions:openfordiscussion
Norenewaloptionoffered.
3%Increase
Second annual renewal option Seeattachment"A".
Alternatetermsandconditions:openfordiscussion
Norenewaloptionoffered.
3%Increase
Third annual renewal option
Seeattachment"A".
Alternatetermsandconditions:openfordiscussion
Norenewaloptionoffered.
Norenewaloptionoffered
Fourth annual renewal option
Seeattachment"A".
Alternatetermsandconditions:openfordiscussion
IncompletecompleteIncomplete
Oaks
completecompletecomplete
Arizona
NotsubjecttoLivingWagecomplete;subjecttoLivingWagecomplete;subjecttoLivingWage
Living Wage
NoNoNo
Is vendor physically located in Santa Monica?
Does vendor physically come into the city of Santa Monica to
NoYesNo
conduct business and/or make deliveries?