SR 01-26-2016 3E
City Council
Report
City Council Regular and Special Joint Meeting: January 26, 2016
Agenda Item: 3.E
1 of 3
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Street & Fleet Services
Subject: Bid Award for One Compressed Natural Gas Rear Load Refuse Packer
Vehicle
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4224 to Los Angeles Freightliner, a California-based company for the
purchase of one compressed natural gas rear load refuse packer vehicle .
2. Authorize the Purchasing Services Manager to issue a purchase order with Los
Angeles Freightliner for one compressed natural gas rear load refuse packer
vehicle in an amount not to exceed $301,653.
Executive Summary
This purchase would replace one vehicle that has reached the end of its cost-effective
useful life through the Vehicle Replacement Program. In November 2015, the City
solicited bids for the purchase of one Compressed Natural Gas (CNG) Rear Load
Refuse Packer Vehicle. After reviewing all bids received, staff recommends Los
Angeles Freightliner as the best and lowest bidder for the purchase and delivery of one
CNG rear load refuse packer vehicle in the amount of $301,653. This purchase meets
the goals of the City’s Reduced-Emissions Fuels Policy by utilizing a vehicle powered
by CNG fuel.
Discussion
The City replaces vehicles that have reached the end of their cost-effective useful life
through the Vehicle Replacement Program. The replacement of this vehicle is
recommended based on criteria including mileage, age, and repair history.
Resource Recovery and Recycling (RRR) utilizes a rear load packer vehicle Monday
through Friday to collect illegal dumps, perform alley clean up, provide special bulk item
removals, and remove items from the public right of way. In addition, rear loader
2 of 3
packers collect refuse, recycling, and organics from hard-to-service areas that
residential side load collection vehicles are unable to access.
Example of a CNG rear load refuse packer vehicle
Vendor Selection
In November 2015, the City published Notices Inviting Bids to furnish and deliver one
CNG Rear Load Refuse Packer Vehicle as required by the Street and Fleet Services
Division, in accordance with City specifications. The bid was posted on the City’s on -
line bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. A total of 432 vendors
were notified and 21 vendors downloaded the bid. A total of 2 bids were received and
publicly opened on November 30, 2015 per Attachment A.
Bids were evaluated based on the criteria in SMMC 2.24.072, including p rice, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
After reviewing the bids received, staff recommends Los Angeles Freightliner as the
lowest and best bidder for the purchase and delivery of one CNG rear load refuse
packer vehicle in the amount of $301,653. This purchase meets the goals of the City’s
Reduced-Emissions Fuels Policy by utilizing a vehicle powered by CNG fuel.
3 of 3
Financial Impacts and Budget Actions
The purchase order to be awarded to Los Angeles Freightliner is for an amount not to
exceed $301,653. Funds are available in the FY 2015-16 Capital Improvement Program
budget in account C540167.589200.
Prepared By: Heidi Duran, Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Attachment A - Bid Summary
ATTACHMENT A
BID #: 4224 BID CLOSE DATE: 12/3/15
DESCRIPTION QTY UNIT PRICE EXTENDED PRICE QTY UNIT PRICE EXTENDED PRICE
NEW AND UNUSED REAR LOAD REFUSE PACKER
VEHICLE, COMPLETE WITH ALL COMPONENTS AS
SPECIFIED
1 $ 305,700.00 $ 305,700.00 1 $ 262,735.00 $ 262,735.00
*OPERATOR’S INSTRUCTION MANUAL 1 Included Included 1 Included Included
*LUBRICATION INSTRUCTIONS 1 Included Included 1 Included Included
*SHOP MAINTENANCE MANUALS 1 Included Included 1 Included Included
*OEM ILLUSTRATED PARTS BOOK 1 Included Included 1 Included Included
*ELECTRIC WIRING SCHEMATIC 1 Included Included 1 Included Included
*PARTS MANUAL FOR EQUIPMENT ADDED BY END
MANUFACTURER 1 Included Included 1 Included Included
*OEM ELECTRIC WIRING SCHEMATIC 1 Included Included 1 Included Included
*ELECTRIC WIRING SCHEMATIC FOR EQUIPMENT ADDED
BY END MANUFACTURER 1 Included Included 1 Included Included
*HYDRAULIC SCHEMATIC FOR EQUIPMENT ADDED BY
END MANUFACTURER 1 Included Included 1 Included Included
SUBTOTAL $ 305,700.00 $ 262,735.00
SALES TAX (9.5%) $ 29,041.50 $ 24,959.83
TRAINING 1 $ 2,700.00 $ 2,700.00 1 $ 2,400.00 $ 2,400.00
5 YEAR WARRANTY ON ENGINE 1 $ 3,800.00 $ 3,800.00 1 $ 3,450.00 $ 3,450.00
5 YEAR WARRANTY ON TRANSMISSION 1 $ 1,200.00 $ 1,200.00 1 $ 866.00 $ 866.00
5 YEAR WARRANTY ON BODY METAL 1 $ 8,700.00 $ 8,700.00 1 $ 7,800.00 $ 7,800.00
5 YEAR WARRANTY ON PAINT DEFECTS 1 NA NA 1 N/A Chassis
Body incl w/ body metal N/A Chassis
5 YEAR WARRANTY ON CHASSIS 1 NA NA 1 $ 3,000.00 $ 3,000.00
OPTIONAL EQUIPMENT (WEIGHT SCALES)1 $ 6,400.00 $ 6,400.00 1 $ 5,750.00 $ 5,750.00
TIRE FEE 1 $ 12.50 $ 12.50 1 $ 17.50 $ 17.50
DELIVERY 1 $ 50.00 $ 50.00 1 $ 100.00 $ 100.00
OTHER (PLEASE DESCRIBE ON NEXT PAGE)11
GRAND TOTAL Tax included here
(was not included in bid submitted) $ 357,604.00 $ 311,078.33
PRICING CONTINUED
If an incentive discount program has been included in the
quoted price, please describe below
If additional fees were indicated in Pricing Section, please
describe below:
Please indicate all warranties applicable to this purchase
Please state guaranteed delivery date: __________ Days
(After receipt of order)
Payment Terms
ADDITIONAL PURCHASES OF VEHICLES ‐confirm
acknowledgement
GENERAL
Make and model of vehicle:
Wheelbase:
Total overall length of vehicle (cab & body) not to exceed 360”:
Total installed overall height of vehicle (Max 10’ 6”)
Total overall width of vehicle:
WARANTY
Additional cost, if any, for 5 year warranty on the following:
‐Engine
‐Transmission
‐Body metal
‐Paint defects
‐Chassis
Closest warranty service location and hours of operation for
engine:
Closest warranty service location and hours of operation for
Closest warranty service location and hours of operation for
body:
If travel time and/or transportation of vehicle is covered:
____YES ____NO
Dealer Support and Parts Supply
Location of dealership(s):
Hours of operation for parts:
BID RESULTS
Chassis 3620 E. Florence Ave. Huntington Park, CA 90255
Body 14572 Rancho Vista Fontana, CA 92335
Chassis 6am ‐ 6pm
Body 8am ‐ 4:30pm
Fred M. Boerner Motor Co.
Huntington Park, CA
RESPONSE
NA
NA
See attached for warranty information
220
10% 20 Net 30
Confirmed
Crane Carrier LET2
152"
Approx 350"
11'5"
Approx 134"
Yes
Crane Carrier LET2‐40
164"
350"
133" OR 11.09'
94" NOT INCLUDING MIRRORS
Los Angeles Freightliner Whittier, CA 7am to 12am
Los Angeles Freightliner Whittier, CA 7am to 12am
7am ‐ 12am
BID DESCRIPTION: FURNISH AND DELIVER ONE (1) NEW AND
UNUSED CNG REAR LOAD REFUSE PACKER
RESPONSE
180-220
Net 30
X
Los Angeles Truck Center LLC dba Los Angeles Freightliner
Fontana, CA
*For CCC Let2-26 2 axle with a 18 cubic yard bodt - deduct
$8,608.00 from unit price
None
3620 E. Florence Ave. Huntington Park, CA 90255
3620 E. Florence Ave. Huntington Park, CA 90255
Ray Gaskin Service, Fontana 8am ‐ 4:30pm Ray Gaskin Service Fontana, CA 7am to 4:30pm
Yes (body only)
Los Angeles Freightliner 2429 S Peck Rd. Whittier, CA
Engine ‐ 5 yr 150,000 mile plam 1 add $3,450.00
Transmission ‐ Allison 5 yr add $866.00
Body metal ‐ $7,800.00
Paint defects ‐ Crane Carrier std. 1 year 12,000 miles
Chassis crane carrier std 1 year. 3 year add $3,000.00
Page 1