SR 01-12-2016 3G
City Council
Report
City Council Regular and Special Joint Meeting: January 12, 2016
Agenda Item: 3.G
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To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Civil Engineering
Subject: San Vicente Emergency Generator Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first modification to
Construction Contract No. 10020 (CCS) in the amount of $300,000 with Cora
Constructors, Inc., a California-based company, to provide additional services
and install a required fire suppression system. This would result in a new
contract amount not to exceed $2,044,205.
2. Authorize the City Manager to negotiate and execute a second modification to
Professional Services Agreement #9641 in the amount of $65,000 with Lee & Ro,
Inc., a California-based company, to provide additional engineering services for
the San Vicente Emergency Generator Project. This would result in a new total
amount not to exceed $393,500.
3. Authorize the budget changes as outlined in the Financial Impacts and Budget
Actions section of this report.
4. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
The San Vicente Booster Pump Station is a critical component of the City’s potable
water distribution system for drinking water and fire protection in the northeast part of
the City. The existing diesel engine installed in the 1930’s to serve as power for the
pump in the event of a power outage is at the end of its service life and must be
replaced by a new generator to ensure reliable water service in the event of an electrical
outage and to comply with SCAQMD regulations. A new diesel-engine-driven standby
generator is currently being installed. Based on recent review and discussion by Fire
Department staff, the current Fire Code requires the installation of a fire suppression
system. Additional construction services in the amount of $300,000 are necessary for
this added scope.
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Staff recommends an amendment in the amount of $300,000 to the existing contract
(Contract No. 10020) with Cora Constructors, Inc., the City’s contractor for the San
Vicente Emergency Generator Project, to install a fire suppression system, for a new
amount not to exceed contract amount of $2,044,205. Staff also recommends modifying
the professional services agreement with Lee & Ro Inc., in the amount of $65,000 for a
new not to exceed amount of $393,500 so that the additional engineering design
services can be provided.
Background
The San Vicente Booster Pump Station is a critical and necessary facility, providing
potable water service to the area of the city north of Montana Avenue from 4 th Street to
26th Street. Approximately five million gallons of water for this area is stored
underground in the San Vicente Reservoir. This facility accounts f or roughly 20% of the
City’s total water storage and is necessary for providing drinking water and fire
protection to the community.
The San Vicente Booster Pump Station adjacent to the reservoir is utilized to extract
water from the reservoir and to pressurize the water pipelines in the area. The six
booster pumps are operated by electric power supplied by Southern California Edison.
Currently, in the event of a power outage, a diesel engine is utilized to operate one
booster pump to maintain minimum water service in the area. The existing diesel
engine installed in the 1930’s is at the end of its service life and must be replaced by a
new back-up emergency generator to ensure reliable water service in the event of an
electrical power outage and to comply with SCAQMD regulations. The San Vicente
Booster Pump Station Emergency Generator Project (Project) replaces an existing,
antiquated diesel engine with a new back-up electrical power source in compliance with
Southern California Air Quality Management District (SCAQMD) regulations.
On September 11, 2012 (attachment A), Council authorized a professional services
agreement with Lee & Ro, Inc. to provide design services for the Project.
On January 27, 2015 (attachment B), Council approved Construction Contract No.
10020 (CCS) in the amount not to exceed $1,744,205 with Cora Constructors, Inc. for
the Project.
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Discussion
The current construction contract with Cora Constructors, Inc. is for the replacement of
the diesel engine with a modern emergency back-up power generator to ensure the
integrity and reliability of the City’s water system. A new diesel-engine-driven standby
generator is currently being installed to provide power to the vault, drain pump, existing
booster pumps, and other appurtenant fixtures to effectively supply water to the
community in the event of a power outage.
The existing vault, built in the 1930s does not have a fire suppression system. Based on
recent review and discussion by Fire Department staff, the current Fire Code requ ires
the installation of a fire suppression system. The new fire suppression system must be
integrated with the new emergency back-up power generator. Cora Contractors, Inc. is
capable of performing the work and having the work performed by one contractor would
enable the effective coordination and installation of both systems, eliminate delays, and
avoid potential conflicts related to acceptance of final work.
Therefore, staff recommends a modification to the existing contracts with Cora
Constructors, Inc. and Lee and Ro Inc., to implement the installation of a fire
suppression system. The proposed modifications would result in additional construction
costs of $300,000 and engineering services of $65,000.
The added scope includes:
Fire Suppression System Engineered Plans
Autopulse Control System
Inergen gas filled cylinders
Modules, actuators, nozzles, detectors, switches, adapters/connectors, hoses
Horn/strobes, bells
Battery pack
Installation
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Public Outreach
Public outreach is ongoing during construction of this project and is provided by the
City’s design consultant, Lee & Ro Inc. and supplemented by City staff. Public outreach
includes distributing notifications to adjacent properties and the surrounding community
on the scope and construction schedule of the project, potential impacts, and periodic
schedule updates. In addition, weekly updates on the City’s “Know Before You Go”
(aka KBUG) website and Monday editions of the Santa Monica Daily Press are
provided. If this additional work is approved, Public Works staff would prepare an
updated notice, and the contractor would distribute the notice to properties within a one
block radius of the project site.
Financial Impacts and Budget Actions
The contract modification to be awarded to Cora Constructors, Inc., is $300,000 for an
amended contract total not to exceed $2,044,205. The agreement modification to be
awarded to Lee & Ro, Inc. is $65,000, for an amended agreement total not to exceed
$393,500. Funds for both modifications are available in the FY 2015-16 Capital
Improvement Program budget in account C250784.589000, San Vicente Emergency
Generator.
Prepared By: Carlos Rosales, Civil Engineering Associate
Approved
Forwarded to Council
Attachments:
A. September 11, 2012 Staff Report
B. January 27, 2015 Staff Report
Reference:
Modified Contract No. 10020
(CCS)