SR-12-15-2015-3D
City Council
Report
City Council Special Meeting: December 15, 2015
Agenda Item: 3.D
1 of 2
To: Mayor and City Council
From: Denise Anderson-Warren, Acting City Clerk, Records & Elections Services
Department
Subject: Modification of City Council Rules of Order
Recommended Action
Staff recommends that the City Council adopt the attached resolution modifying the
Rules of Order and Procedure for the Conduct of City Council meetings to:
1) schedule the City Manager’s Report under Item 2 of the agenda; and
2) clarify that late requests to donate speaker time will not be granted additional
time, but may be heard with Council approval.
Executive Summary
After reviewing the recently revised Council meeting procedures, staff recommends that
the City Council adopt the attached resolution modifying the Rules of Order and
Procedure for the Conduct of City Council meetings to: 1) change the category for Item
2: Special Ceremonial Agenda Items to “Special Agenda Items”, and include the City
Manager’s Report to the description; 2) confirm that public comment is permitted on the
City Manager’s Report; and 3) clarify that late requests to donate speaker time will not
be granted additional time, but may still be heard with Council approval.
Discussion
At the October 27, 2015 meeting, Council amended the Rules of Order and Procedure
for the Conduct of Meetings, to among other things, include a brief update from the City
Manager on the agenda, and modify the rules on donating time to another speaker to
deny late requests. After the meeting, staff received additional questions on the
procedure to register to speak on the City Manager’s Report, and the process for
submitting late chits. The proposed resolution would clarify the rules.
The change regarding Item 2 on the agenda would assign an agenda item number for
the City Manager’s Report that will be easier to refer to on the agenda. As the
Manager’s Report is not a ceremonial item, the word was removed from the description
2 of 2
but all previous items, including ceremonial items, will remain under the category. The
revision also encourages public comment on the Manager’s Report as the previous rule
limited public testimony on 2-Items to recipients of proclamations and commendations,
presenters from public entities or legislative bodies, and special guests.
The clarifying change on denying late requests to donate speaker time explains that the
donator would not be allowed to donate additional time to the speaker, but the speaker
may still be heard with Council approval and typically for a reduced amount of time.
The revision follows the current penalty for late requests received from a single speaker.
Financial Impacts and Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared By: Denise Anderson-Warren, Acting City Clerk
Approved
Forwarded to Council
Attachments:
A. Proposed Resolution
B. October 27, 2015 staff report (Web Link)
Reference:
Resolution No.
10928
(CCS)