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January 19, 2010 (Attachment B), Council directed staff to explore refining the Civic
Center and Downtown circulation network as described in the then draft 2010 LUCE. A
new freeway off-ramp aligned with Olympic Drive (termed the Olympic Crossover) was
recommended for consideration. On April 12, 2011 (Attachment C), Council prioritized
short- and long-term projects related to the Civic Center and Downtown circulation
network. On September 13, 2011 (Attachment D), Council received an update on the
refined alignment of the terminus station which resulted in a smaller station footprint,
creating the larger remnant site at 4CO. On January 24, 2012 (Attachment E), Council
approved planning for first/last mile access to the terminus station, including further
exploration of freeway off -ramp location and bridging concepts. The work was put on
hold in 2012 due to uncertainties of continuing to use redevelopment agency funding for
the analysis.
On June 10, 2014 (Attachment F), Council authorized a third contract modification for
AECOM to provide planning, urban design, infrastructure, transportation, environmenta l,
and economic consultant services for the 4CO site. The 4th/Colorado Station Site
Studies Project (4CO Project) was initiated to develop both an interim use that
addresses transit interface when the train first becomes operational (Phase One), and
to provide long-term analysis and visioning for the remaining 4th/Colorado property
(Phase Two). On November 25, 2014 (Attachment G), Council reviewed the interim use
concept design for the 4CO site and directed staff to expand stakeholder outreach and
generate a revised interim use concept design. On February 24, 2015 (Attachment H),
Council approved an interim use that provides temporary multi-modal connectivity and
access not included in the Expo station design. Council also directed staff to focus on
the long-term use analysis of the station site to determine options for the highest and
best use of the site.
Discussion
The project provides a much-needed transportation interface at the 4th Street EXPO
Station by providing metered parking, a drop off and pick up area for cars and shuttle
buses, and new bus stops on the adjacent block. This Project consists of several new
improvements in the vicinity of the EXPO Station. Two new bus stops would be
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installed along 5th Street just north of Colorado (Attachment I). The remainder and
majority of the improvements would be on the City owned lot south of the 4 th Street
EXPO Station, east of 4th Street, west of 5th Street and north of the Apple and Comma
buildings (Attachment J). The lower lot area closer to 4 th Street would become a drop-
off and pick-up area for shuttle buses and vehicles. The upper lot area closer to 5th
street would be a metered parking lot. However, if necessary, the upper lot could be
temporarily striped to be a drop-off and pick-up area if the EXPO Rail opens to the
public before this Project is completed (Attachment K). Given EXPO’s latest estimated
opening date, it is likely that the upper lot would be temporarily striped and utilized until
the lower lot is completed.
In consideration of the drought, all temporary non-paved areas of this project would
include the installation of decomposed granite instead of landscaping. This project does
include a small area close to the EXPO Station that would likely remain in place after
the permanent site has been designed and constructed (Attachment L). This small area
would include new landscaping and irrigation to match the permanent landscaping
layout of the EXPO rail station.
Contractor Selection
On October 1, 2015, the City published Bid #SP2328 for the Project. The bid was
posted on the City’s online bidding site and posted twice in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. The City Clerk’s
Office received nine sealed bids, which were publicly opened by the Deputy City Clerk
on October 27, 2015. Bid results are as follows:
Bidder Bid Amount (Total Includes Alternate Bid Items)
All American Asphalt $1,345,000.00
C.S. Legacy Construction, Inc. $1,366,096.25
C.A. Rasmussen, Inc. $1,454,886.20
Los Angeles Engineering, Inc. $1,492,215.00
Palp Inc. dba Excel Paving Company $1,494,474.50
Sully-Miller Contracting Company $1,558,759.40
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Zusser Company, Inc. $1,826,600.10
Ruiz Bros. Construction Co., Inc. & Fast Track Construction Corp. $1,988,398.20
Future DB International, Inc. $2,086,891.82
Engineer’s Estimate $1,700,000.00
Bids were evaluated on price, understanding of the project’s scope, direct experience
with similar projects, approach to the work, technical competence, qualifications of the
proposed staff, and the ability to meet the project schedule. Staff contacted reference
agencies listed by All American Asphalt to ascertain past performance on similar
projects, including the Colorado Esplanade Streetscape Project in Santa Monica, the
Safe Routes to School Project in Santa Monica, Yorba Linda Blvd. Reconstruction in
Fullerton, and Street Rehabilitation projects in Beverly Hills, Laguna Hills, Santa Ana,
Diamond Bar, Inglewood and Costa Mesa. References stated that they had an overall
positive experience with All American Asphalt. References stated that the kept change
orders to a minimum, produced a great finished product, finished jobs in a timely
manner and are one of the best construction companies for paving and concrete work.
Staff verified with the Contractors State License Board that All American Asphalt’s
license is current, active, and in good standing. Based on these criteria, All American
Asphalt, the lowest bidder is recommended as the best bidder for the construction of the
Project for a total amount not to exceed $1,546,750 (including a 15% contingency).
Construction Schedule
Construction for this project would begin in January 2016 and be completed by May
2016. If the EXPO Light rail is open to the public before this Project is completed then
the upper lot area of this project site will be striped to serve as a temporary drop -off and
pick-up area for the 4th Street EXPO Station. All American Asphalt will be given 75
calendar days to complete the upper lot so that it can be completed and utilized (for
drop-off and pick-up) for the earliest anticipated EXPO opening date. Upon completion
of the project the upper lot will be returned to a metered parking lot and the lower lot will
become the drop-off and pick-up area.
Public Outreach
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Public outreach during construction of this project would be provided by the City Staff.
During construction, City Staff would foster open lines of communication to receive
feedback from the public and disseminate project information, ensuring constant
outreach to the public and project stakeholders. Such information would include alerting
the public about potential impacts and providing up -to-date project information. Public
communication efforts would target not only motorists, but pedestrians and bicyclists, as
well as public transit users and operators.
The key deliverables from City Staff include the following:
Written public information materials distributed to the surrounding residents and
businesses, via US Mail, email, social media websites, and the City’s web page;
Informational signs, banners, and other project graphics as directed by staff.
Properties within a block radius of the project site will receive a construction notice. The
notice would be delivered to properties adjacent to the proposed work area two weeks
prior to the start of construction. The notice will contain details of the planned
construction activity, potential impacts, and contact information.
Financial Impacts & Budget Actions
The contract to be awarded to All American Asphalt is for an amount not to exceed
$1,546,750 (including a 15% contingency). Funds are available in the FY 2015 -16
Capital Improvement budget in the following accounts:
Account Description FY 2015-16
C419098.589000 Downtown SM Temporary Use TOD Site $ 27,600
C019098.589000 Downtown SM Temporary Use TOD Site $ 339,150
C209098.589000 Downtown SM Temporary Use TOD Site – Prop C $1,180,000
Total $1,546,750
Prepared By: Zach Pollard, Civil Engineer
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Approved
Forwarded to Council
Attachments:
A. April 14, 2009 Council Staff Report (Web Link)
B. January 19, 2010 Council Staff Report (Web Link)
C. April 12, 2011 Council Staff Report (Web Link)
D. September 13, 2011 Council Staff Report (Web Link)
E. January 24, 2012 Council Staff Report (Web Link)
F. June 10, 2014 Council Staff Report (Web Link)
G. November 25, 2014 Council Staff Report (Web Link)
H. February 24, 2015 Council Staff Report (Web Link)
I. TOD Bus Stop Plan
J. TOD Striping Plan
K. TOD Alternate Striping Plan
L. TOD Site Planting Plan
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Reference:
Contract No. 10226
(CCS)