SR-11-10-2015-3B
City Council
Report
City Council Regular Meeting: November 10, 2015
Agenda Item: 3.B
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To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Airport Division
Subject: Award RFP for Airport Noise Management Consulting Services
Recommended Action
Staff recommends that the City Council:
1. Award RFP# 45 to Landrum & Brown, an Ohio-based corporation, to provide
acoustical/noise management consulting services for the Santa Monica Airport;
2. Authorize the City Manager to negotiate and execute a contract/professional
service agreement with Landrum & Brown, in an amount not to exc eed $50,000
for one year, with four additional one-year renewal options in the amount of
$50,000, on the same terms and conditions for a total amount not to exceed
$250,000 over a five-year period, with future year funding contingent on Council
budget approval.
Executive Summary
This agreement would provide acoustical/noise management consulting services,
including technical analysis and reports for the Santa Monica Airport (SMO). In August
2015, the City published an RFP for professional services for a qualified acoustical/
noise management consulting firm to provide technical analysis and reports. After
reviewing the proposals received, staff recommends Landrum & Brown to provide these
services in an amount not to exceed $250,000 over a five-year period.
Background
The City contracts with an acoustical/noise management consulting firm to provide
technical analysis and reports related to the City’s Aircraft Noise Abatement program,
including the development of annual noise contour updates, presentations to the Airport
Commission regarding various aspects of aircraft noise and their impacts, and any
additional acoustical consulting that might be required to support the City’s Aircraft
Noise Abatement program.
On June 9, 2015 (attachment A), City Council approved a fourth modification to
Agreement #9684 with Landrum & Brown in the amount of $40,000 for services through
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December 31, 2015 pending the completion of a new competitive consultant selection.
Discussion
Vendor Selection
On August 20, 2015, the City issued a Request for Proposals for acoustical/noise
management consulting services for the Santa Monica Airport. The RFP was posted on
the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily
Press in accordance with City Charter and Municipal Code provisions. A total of 129
vendors were notified, and 30 vendors downloaded the bid. The following two
proposals were received on September 21, 2015:
Proposal Cost
Harris Miller Miller & Hanson Inc. $45,760
Landrum & Brown $19,970
Public Works staff evaluated the proposals based on the following criteria:
Technical competence
Past performance
Professional qualifications of principals and individuals to be assigned to the
project
Timely and efficient completion of prior assignments
Cost of services
The scope of services that the consultants were required to submit pricing for includes:
1. Produce the Annual CNEL Noise Contour
2. Discuss and report aircraft noise measurements and modeling results
3. Compile annual aircraft operations and noise data
4. Discuss CNEL Noise Measurement trends
5. Present annual findings to Airport Commission
Both firms are qualified to perform the work. The hourly rates proposed by both
consultants are comparable. Pricing was provided for the scope of services listed
above including on-call acoustical services. The difference in cost is due to the number
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of hours proposed for each of the five tasks outlined above. Harris Miller Miller &
Hanson proposed 258 total labor hours and Landrum & Brown proposed 106 total labor
hours.
Staff recommends Landrum and Brown Inc. as the best qualified firm to provide
acoustical/noise management services in the amount of $50,000. Landrum and Brown
demonstrated clear understanding of the scope of services, has many years of
experience in acoustical/noise management projects, has a highly qualified project
team, and offered the lowest cost. The reduced labor hours proposed by Landrum and
Brown are acceptable. Additionally, staff contacted references and all reported
Landrum Brown’s work was completed in a timely and cost-efficient manner.
Financial Impacts and Budget Actions
The agreement to be awarded to Landrum & Brown Corporation is for an amount not to
exceed $250,000 over a five-year period. Funds in the amount of $50,000 for the first
year are available in the FY 2015-16 budget in the Public Works Department. The
agreement will be charged to account 33431.555060. Future year funding is contingent
on Council budget approval.
Prepared By: Stelios Makrides, Airport Manager
Approved
Forwarded to Council
Attachments:
A. June 9, 2015 Staff Report (web link)
Reference:
Contract No. 10214
(CCS)