SR-10-27-2015-3C
City Council
Report
City Council Regular Meeting: October 27, 2015
Agenda Item: 3.C
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To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Civil Engineering
Subject: Modification of Memorandum of Agreement with LADOT for Providing Traffic
Control Services for the California Incline Project
Recommended Action
Staff recommends the City Council authorize the City Manager to execute a first
modification to the Memorandum of Agreement (Contract #4094) with the City of Los
Angeles Department of Transportation (LADOT) in the amount of $170,000 for required
traffic control services in the Santa Monica Canyon as required for the California Incline
Bridge Replacement Project. This will result in an amended sole source contract with a
new total amount not to exceed $250,000.
Executive Summary
The California Incline Bridge Replacement Project (project) began on April 20, 2015
with a complete, year-long closure of the roadway between Ocean Avenue and the
Pacific Coast Highway. As required by the Environmental Impact Report/Environmental
Assessment (EIR / EA) for the project, the City implemented a comprehensive traffic
mitigation plan. Included in this plan are traffic control services in the Santa Monica
Canyon area of City of Los Angeles. On May 6, 2015, the City entered into an
agreement with LADOT to provide these services in an amount not to exceed $80,000
under the City Manager authority. The estimated cost of services was initially $250,000
and that has not changed.
As result of time constraints due to requesting approval from Caltrans for
reimbursement and working with LADOT on the contract language, staff moved forward
with an informal procurement process to ensure LADOT began providing traffic control
services during the early stages of the project. Staff recommends a first modification in
the amount of $170,000 for traffic control services to be provided by LADOT for the
duration of the project, for a total amount not to exceed $250,000 which now requires
Council approval.
Discussion
On July 10, 2012 (attachment A), Council adopted a resolution certifying the EIR / EA
for the California Incline project. Appendix F, within the EIR / EA, lists the Commitment
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Measures for various project impacts that the City is required to address. Commitment
Measure TR-13 requires the City to enter into an agreement with LADOT for traffic
control services, including the deployment of traffic officers, in Santa Monica Canyon
during the California Incline closure. Federal funds will reimburse the City for 88.53% of
these traffic control services costs with a local match used for the remaining 11.47%.
On May 6, 2015, the City executed a Memorandum of Agreement (Contract #4094) with
LADOT to provide traffic control services in an amount not to exceed $80,000 under the
City Manager authority. The estimated cost of services was initially $250,000 and that
has not changed. As result of time constraints due to requesting approval from Caltrans
for reimbursement and working with LADOT on the contract language, staff moved
forward with an informal procurement process to ensure LADOT began providing traffic
control services during the early stages of the project. Staff recommends a first
modification in the amount of $170,000 for traffic control services to be provided by
LADOT for the duration of the project, for a total amount not to exceed $250,000 which
now requires Council approval.
The official detour routes during the California Incline closure are Moomat Ahiko Way,
Ocean Avenue, and Lincoln Boulevard. However, as stated in the EIR / EA, motorists
may attempt to enter and exit Santa Monica through Santa Monica Canyon in the City of
Los Angeles. The City entered into an agreement with LADOT to provide traffic control
services and secured federal reimbursement for the associated costs. The area where
the traffic control services are required is outside the City of Santa Monica. Only City of
Los Angeles traffic control officers are authorized to manage traffic in this area.
Financial Impacts and Budget Actions
The agreement modification to be awarded to LADOT is $170,000, for an amended
agreement not to exceed $250,000. The City will be reimbursed by Caltrans in the
amount of $214,175. Funds in the amount of $170,000 are available in the FY 2015-16
Capital Improvement Program budget in the following accounts:
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Account Description FY15-16
C010652.589010 California Incline – CM Local Match $35,825
C209096.589010 Cal Incline Construction HBP $82,641
C209096.589020 Cal Incline Construction TEA21 $51,534
$170,000
Prepared By: Curtis Castle, Civil Engineer
Approved
Forwarded to Council
Attachments:
A. July 10, 2012 Staff Report
Reference:
Agreement No. 10206
(CCS)