SR-10-13-2015-3M
City Council
Report
City Council Regular Meeting: October 13, 2015
Agenda Item: 3.M
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To: Mayor and City Council
From: Martin Pastucha, Director, Public Works, Water Resources
Subject: Award Purchase Order for Single Jet Water Meters
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4212 to Metron-Farnier, a Colorado based company, for the
purchase and delivery of single jet water meters.
2. Authorize the Purchasing Services Manager to issue a purchase order with
Metron-Farnier in an amount not to exceed $70,500 for one year, with two
additional one-year renewal options to extend on the same price, terms and
conditions for a total not to exceed $211,500 over a three-year period, with future
year funding contingent on Council budget approval.
Executive Summary
The City owns and maintains approximately 1 8,000 water meters of various sizes from
5/8 x 3/4 inch to 8 inches. Approximately 3% or 540 of the City’s meters are considered
large meters, 4” and above. Accurate metering of large domestic and commercial
meters is achieved best with single jet meters. In August 2015, the City solicited bids
for the purchase of single jet water meters. Metron-Farnier, the sole bidder, is
recommended to provide single jet water meters in an amount not to exceed $70,500
for one year, for a total amount not to exceed $211,500 over a three-year period.
Discussion
Water meters installed throughout the City are essential to determining water
consumption and generating revenue from water sales and wastewater
collection. Accurate measurement of water use provides the principal revenue funds for
the operating and maintenance costs of the water and wastewater utilities as self -
supporting City enterprises.
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The City owns and maintains approximately 1 8,000 meters throughout its water
distribution system. Single jet meters currently comprise approximately 3% of the total
or approximately 550 of the active meters in the distribution system. A single jet meter
uses a small stream of water directed against a turbine within the meter body to
measure the water volume flowing through it. The purchase of various large size
replacement meters, miscellaneous parts, and meter registers is necessary to
rebuild/refurbish existing Metron-Farnier meters.
Vendor Selection
On August 25, 2015, the City published a Notice Inviting Bids for the purchase and
delivery of single jet water meters as required by the Water Resources Division in
accordance with City specifications. The bid was posted on the City’s on-line bidding
site, and notices were advertised in the Santa Monica Daily Press in accordance with
City Charter and Municipal Code provisions. A total of 602 vendors were notified, and
12 vendors downloaded the bid. One bid was received and publicly opened on August
25, 2015 per Attachment A. Procurement conducted additional outreach to vendors
who downloaded the bid to see why they did not submit a bid. Of the 12 vendors that
downloaded the bid, Metron-Farnier was the only manufacturer of single jet water
meters. The other vendors included distributors of materials and tools, safety supplies,
and bidding services and were not providers of the specified equipment. The bid was
evaluated based on the criteria in SMMC 2.24.072, including price, ability to deliver,
quality of product, and compliance with City specifications. Based on these criteria,
Metron-Farnier, the only bidder, is recommended as the best bidder to provide single jet
meters for the Water Resources Division.
Financial Impacts and Budget Actions
The purchase order to be awarded to Metron-Farnier is for an amount not to exceed
$211,500 over a three-year period. Funds in the amount of $70,500 are available in the
FY 2015-16 budget in the Public Works Department. The purchase order will be
charged to account 25671.544010. Future year funding is contingent on Council budget
approval.
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Prepared By: Thomas Poon, Senior Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. Bid Results #4212 Single Jet Meters
BID RESULTS:# 4212 Single Jet Meters
BID CLOSE DATE:
TITLE:Furnish & Deliver Single Jet Meters
Attachment A
Complete
Complete
Period 1 (FY 16/17):
Period 2 (FY 17/18):
Same Price, Terms, &
Conditions
Same Price, Terms, &
Conditions
City Documents
Addendum #1
Arizona Disclosure
Oaks Initiative
Living Wage
Non Collusion:
Complete
N/A
Complete
2" Meter
3" Meter
Perecent Discount for Related
Items:None
Payment Terms:NET 30
Delivery Lead Time:30 Days ARO
Additional Fees & Charges:$0.75/lbs via Fed Ex
$250 Freight
695.00$
1,595.00$
2,695.00$
3,995.00$
5,675.00$
08/25/2015
Purchasing Section
1717 Fourth Street, Suite 250
Santa Monica, CA 90401
Telephone: (310)458‐8281
Fax: (310)393‐6142
Pricing
1 1/2" Meter
Metron‐Farnier
Boulder, CO
Residential & Commercial
515.00$
Renewal Options
4" Meter
6" Meter
Industrial/Fire Service
6" Meter
8" Meter 5,995.00$