R10920City Council Meeting: October 27, 2015 Santa Monica, California
RESOLUTION NUMBER /0' (CCS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA MONICA ESTABLISHING POLICIES FOR CITY BOARDS,
COMMISSIONS, TASK FORCES, COMMITTEES AND REGIONAL ADVISORY
BOARDS AND REPEALING RESOLUTION NUMBER 10690 (CCS)
WHEREAS, maximizing public participation in government effectuates
fundamental principles of democracy; and
WHEREAS, the residents of Santa Monica have a strongcommitment to
participating in their local government; and
WHEREAS, the City's numerous boards, commissions, task forces, and
committees facilitate public participation in government and thereby . ensure
representation of diverse viewpoints and interest; and
WHEREAS, setting term limits and establishing policies for boards, commissions,
task forces and committees ensures that opportunities for participation will be
maximized and that boards, commissions, task forces and committees will function
productively; and
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WHEREAS, the City Council desires to establish term limits and other polices in
relation to participation in City boards, commissions, task forces and committees and
the conduct of board, commission, task forces and committee meetings; and
WHEREAS, the Council intends such policies to both maximize opportunities for
participation in City government and provide the flexibility necessary to ensure that
boards, commissions, task forces and committees have the expertise and qualifications
necessary to discharge their duties.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. Term Limits for Boards, Commissions, and Committees
The following definitions and policies shall apply to City boards, commissions and
committees, including - the boards of the Non-profit agencies, Santa Monica Pier
Corporation, Downtown Santa Monica, Inc., and the Santa Monica Convention and
Visitors Bureau
A. The length of term for each City -appointed board,
commission and committee is set forth in the Municipal Code, the
City Charter, or the by-laws of the board, commission or committee.
B. A full term is defined as serving three-fourths or more of a
term, whether it is an appointment to an annual vacancy or to an
unscheduled vacancy.
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C. A partial term is defined as serving less than three-fourths of
a term, whether it is an appointment to an annual vacancy or to an
unscheduled vacancy.
D. All members of boards, commissions and committee, except
tenant members of the Housing Commission, the Clean Beaches &
Ocean Parcel Tax Citizens Oversight Committee, the Santa Monica
Convention and Visitors Bureau, Downtown Santa Monica, Inc.,
and Task Forces are limited to serving two consecutive terms.
However, a third consecutive term may be served if the member
makes a written request to serve a third term, or a -Councilmember
nominates a member to a third term, and the City Council approves
the third term by a two-thirds vote. Tenant members of the Housing
Commission are limited to serving four consecutive two-year terms,
except that a fifth or sixth two-year consecutive term may be served
if the member makes a written request or a Councilmember
nominates the member, and the City Council approves the fifth or
sixth term by a two-thirds vote. Members of the Clean Beaches &
Ocean Committee, and Task Forces may serve for an indefinite
number of two year terms. Term limits for directors on the
Convention and Visitors Bureau and Downtown Santa Monica are
determined by the boards' bylaws.
E. Serving a partial term shall not be counted as part of the
second or third consecutive term limit.
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F. The total number of members that may serve a third
consecutive term on a board or commission at the same is limited
to no more than one-third of the membership of that board or
commission, but the Council may, by two-thirds vote, make an
exception in order to fill positions on boards and commissions that
have specific qualifications, such as professional standing or
expertise.
G. After serving the maximum number of consecutive terms
allowed, a member may not serve again on the same board or
commission until four years after the member's final term has
expired.
Term Limits for Regional Advisory Boards.
The following policies apply to term limits on regional advisory boards.
A. Members of the Los Angeles County West Vector Control
District shall serve an initial two year term and may serve additional
terms of two or four years each at the discretion of the City Council.
B. Members of the Los Angeles County Metropolitan Water
District may serve for an indefinite number of four year terms.
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Term Limits for Task Forces
A. Members of task forces may serve for an indefinite number
of two year terms lasting until the completion of the task
forces' objective.
SECTION 2. Membership on One Board, Commission, Task Force or
Committee, and the Boards of Certain Non -profits.
With the exception of the Building and Fire -Life Safety Commission, no person
shall serve simultaneously on more than one board, commission, task force or
committee, including the Santa Monica Pier Corporation, Downtown Santa Monica, Inc.,
the Santa Monica Convention and Visitors Bureau, and the regional advisory boards,
except with a super majority vote of the Council.
SECTION 3. Biennial Review of Agendas and Minutes
The City Clerk is hereby directed to conduct biennial reviews of board,
commission, task forces and committee agendas and minutes, including the agendas
and minutes of the Santa Monica Pier Corporation, Downtown Santa Monica, Inc., and
the Santa Monica Convention and Visitors Bureau, and to act, as needed, to ensure that
they comply with legal requirements, including the Raiph M. Brown Act, and maintain
uniform content and format with the Council's minutes.
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SECTION 4. Annual Dinner
The City Clerk is directed to organize and hold an annual Board and Commission
Dinner which shall serve as the annual report to Council by the City -appointed boards,
commissions, task forces and committees, the appointees to the regional advisory
boards.
SECTION 5, Written Communications to Other Entities
No City -appointed board, commission, task force or committee shall send any
official resolution or other correspondence of the board, commission, task force or
committee on any matter of City policy to any non -City agency, board, commission, task
force or committee unless the board, commission, task force or committee votes to do
so and obtains the prior approval of the City Council.
SECTION 6. Conduct of Meetings
The Rules of Order and the Procedures for the Conducting of the City Council
meetings, as it may be amended from time to time, is hereby incorporated and made a
part of these City boards, commissions, task forces and committees policies to serve as
a general guideline for the conduct of meetings of the City -appointed boards,
commissions, task forces and committees which have not adopted their own rules or
bylaws.
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SECTION 7. Attendance at Meetings
The following attendance policies apply to all members of City boards,
commissions, task forces and committees, including the Santa Monica Pier Corporation,
Downtown Santa Monica, Inc., the Santa Monica Convention and Visitors Bureau, and
the regional advisory boards.
A. An absence is defined as a failure to attend at two-thirds of a
meeting.
B. Except for the regional advisory .board appointments, City
staff liaison to all boards and commissions shall report all board
and commission member absences to the City Clerk.
C. The City Clerk shall provide the City Council with a summary
of attendance by all board and commission members once a year,
when a board or commission member has been absent from two
meetings out of any six consecutive meetings, and when the board
or commission makes a written request to remove a member from
the board or commission for non-attendance at monthly meetings.
SECTION 8. Attendance at Ethics Training (AB 1234)
AB 1234 mandates 2 hours of ethics training for local officials every two years.
The City Clerk shall provide the City Council with a summary of attendance by City
Council -appointed board, commission, task force and committee members, including
members of the Santa Monica Pier Corporation, Downtown Santa Monica, Inc., the
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Santa Monica Convention and Visitors Bureau, and the regional advisory boards, after
the biennial training and before making annual appointments to a board, commission,
task force or committee.
SECTION 9. Resolutions Number 4626 (CGS), 6850 (CCS), 9451 (CCS) and
10690 (CCS) are repealed in their entirety.
SECTION 10. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
MARSJON
City Attorney 1
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Adopted and approved this 27th day of October, 2015.
1"gow—
Kevin McKeown, Mayor
I, Sarah P. Gorman, City Clerk of the City of Santa Monica, do hereby certify that
the foregoing Resolution No. 10920 (CCS) was duly adopted at a meeting of the Santa
Monica City Council held on the 27th day of October, 2015, by the following vote:
AYES: Councilmembers: Davis, Himmeirich, O'Connor, Winterer
Mayor McKeown, Mayor Pro Tem Vazquez
NOES: Councilmember: None
ABSENT: Councilmember: O'Day
ATTEST:
Sarah`P. Gorman, City Clerk