SR-09-29-2015-3C
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The Big Blue Bus Expo Integration Study envisioned activating approximately 220 new
bus stops, of which 76 are in Santa Monica and 144 are in the City of Los Angeles and
adjacent unincorporated areas such as Marina Del Rey. Implementation of the bus
stops in Los Angeles requires coordination with several agencies within the City of Los
Angeles such as the Department of Transportation (LADOT), the Bureau of Enginee ring
(BOE) and the Bureau of Street Services (BSS) among others. Similar coordination with
the County of Los Angeles is required for bus stops in the unincorporated areas.
Working with staff from LADOT and representatives from Council Districts 5 and 11 over
the past 18 months, BBB staff has obtained conceptual agreement on the siting and
configuration of almost all the proposed bus stops. In general, stops were located to
minimize parking impacts and sited at the far side of intersections whenever feasibl e.
The existence of sidewalks providing a level landing-pad for wheelchairs and interfering
infrastructure were also considered. Siting of the few bus stops that were not finalized
will be resolved during this implementation using survey and design input d eveloped by
the consultant.
Minimal improvements for the activation of a new bus stop typically include constructing
an ADA compliant landing pad if the new stop is located within a landscaped parkway
area, painting of red curb, relocating interfering amenities such as newspaper racks,
and installing a bus stop target with the transit agency’s standardized bus stop sign.
Tree trimming and signage modifications may also be applicable.
Implementation of the conceptually approved stops will require a multi -faceted approach
including coordinating with Santa Monica and Los Angeles maintenance crews for red
curb painting, parking meter removal, newspaper rack relocation and tree trimming;
designing, permitting and bidding for the construction of ADA compliant landing pads
and sidewalks by a private contractor; and construction management and inspection.
Significant effort will also be focused towards community outreach & notification.
Consultant Selection
On May 20, 2015, the City issued a Request for Proposals (RFP) #SP2409 for site
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survey & engineering design services for Expo line bus stop enhancements. The RFP
was posted on the City’s on-line bidding site, and notices were advertised in the Santa
Monica Daily Press on May 20, 2015 and May 22, 2015 in accordance with City Charter
and Municipal Code provisions. Two proposals were received on June 19, 2015 from
CivilSource Inc. and John M. Cruikshank Consultants, Inc. (JMC2). Responses to the
RFP were reviewed by a selection panel of staff from Public Works and BBB. The
selection process followed the consultant selection guidelines set forth by the Santa
Monica Municipal Code. The selection criteria included understanding of project
requirements and articulation of proposed approach, familiarity with permitting
requirements, project facilitation and coordination experience, construction
management and inspection capabilities, knowledge of transit related improvements
including ADA, and cost of services.
CivilSource ranked highest between the two firms and demonst rated that it had the
best-qualified team for the project. CivilSource has recent experience on several
comparable projects for the cities of Costa Mesa, Redondo Beach, Irvine, Cypress,
Palos Verdes Estates, Yorba Linda, Huntington Beach, Torrance, and Santa Monica. In
addition, the cost for services proposed by CivilSource is competitive and significantly
lower compared to the other proposal. Staff recommends CivilSource as the best-
qualified firm to provide survey, design, implementation, community outrea ch, and
construction oversight services for the Expo Line Bus Stop Implementation project at a
cost of $516,600.
Community Outreach
Building on the extensive public outreach and community engagement performed
leading up to approval of the Big Blue Bus Expo Integration Study, the public outreach
in this phase will now be focused on a more localized level with the goal of generating
awareness of the upcoming service changes designed to integrate with the start of the
Expo light rail system, and providing construction notification regarding planned
improvements.
Project Schedule
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The actual Implementation will occur in three phases in August 2015, February 2016
and June 2016 in coordination with BBB route and service changes. Due to time
constraints most of the August 2015 bus stop improvements are in the process of being
implemented with the assistance and coordination of Public Works, BBB and the City of
Los Angeles staff. This project will focus on implementation of the February 2016 and
June 2016 bus stops.
Financial Impacts & Budget Actions
The agreement to be awarded to CivilSource is for an amount not to exceed $516,600.
Funds are available in the FY 2015-16 Capital Improvement Program budget in account
C410114.589000.
Prepared By: Allan Sheth, Civil Engineering Associate
Approved
Forwarded to Council
Attachments:
Reference:
Agreement No. 10189
(CCS)