SR-08-25-2015-3K 700-001-03
City Council
Report
City Council Regular Meeting: August 25, 2015
Agenda Item: 3.K
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To: Mayor and City Council
From: Dennis Downs, Interim Fire Chief, Fire Department
Subject: Acceptance of First Amendment to Urban Area Security Initiative (UASI) 2013
Agreement
Recommended Action
Staff recommends that the City Council:
1) Authorize the City Manager to negotiate and execute a first amendment to the
2013 UASI grant in the amount of $132,956 for a total amount of $932,032;
2) Authorize the budget changes as outlined in the Financial Impacts and Budget
Actions section of this report.
Executive Summary
On March 25, 2014 Council accepted a grant award in the amount of $799,076 from the
2013 Urban Area Security Initiative (UASI) to purchase equipment and training that
supports regional homeland security goals. The Governor's Office of Emergenc y
Services (CalOES) has since approved the reallocation of $13,500 to fund Urban
Search and Rescue (USAR) Training and an additional $119,456 to fund the purchase
of the Mobile Training Prop for the Santa Monica Fire Department. These changes
increased the grant award to a new total of $932,032.
Background
The UASI program focuses on enhancing regional preparedness in major metropolitan
areas. The UASI program directly supports the national priority of expanding regional
collaboration within the national preparedness guidelines and is intended to assist
participating jurisdictions in developing integrated regional systems for prevention,
protection, response, and recovery from natural or man-made disasters.
The UASI grant program was created to support large “core” cities and those other
cities with contiguous borders to the core city. The UASI grant program is 100%
federally funded from the Department of Homeland Security to the State of California.
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The City of Los Angeles acts as the core city for the UASI grant and allots funds to the
City of Santa Monica. These funds have purchased necessary equipment, supplies,
and training in direct support of overall regional goals to promote effective information
gathering, sharing, and response to threats and/or acts of terrorism.
Discussion
Under the 2013 UASI Grant, $799,076 was awarded from the City of Los Angeles to the
City of Santa Monica Fire and Police Departments as a part of the U.S. Department of
Homeland Security, Federal Emergency Management Agency’s UASI grant program.
Council accepted the UASI 2013 grant funds on March 25, 2014. Funds were allocated
to purchase equipment and training that supports regional homeland security goals ;
specifically, additional automated license plate readers for the Police Department,
hazardous materials (HazMat) training and equipment, urban search and rescue
(USAR) training and equipment and a mobile training prop for the Fire Department.
On February 24, 2015, Council accepted additional funds from the 2014 UASI grant to
complete the purchase of the mobile training prop.
On May 27, 2015, CalOES approved a modification to the 2013 UASI grant in the
amount of $13,500 to fund Urban Search and Rescue (USAR) Training for the Santa
Monica Fire Department. The modification did not require a formal amendment between
Santa Monica and the City of Los Angeles, as it was below the City of Los Angeles’
threshold for contract amendments; a formal amendment is required when a change is
in excess of 25 percent of the total grant award. Because these additional funds did not
increase the total grant award to Santa Monica by 25 percent or more, a formal
amendment to the contract was not completed at that time.
On July 7, 2015, CalOES approved an additional modification to allocate $119,456 to
fully fund the purchase of the mobile training prop utilizing UASI 2013 funds; this
change increased the 2013 UASI grant to a new total of $932,032, thus requiring a
formal amendment.
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Financial Impacts & Budget Actions
All training and equipment purchases using 2013 UASI grant funds have been spent by
July 31, 2015. Acceptance of the additional $132,956 award from the 2013 Urban Area
Security Initiative grant program requires the following FY 2015 -16 budget changes:
1) Increase revenue budget at account 20312.406799 in the amount of $132,956.
2) Appropriate the following expenditures to reflect receipt of the 2013 UASI grant:
$132,956 at account 20312.555400.
Prepared By: Terese Toomey, Principal Administrative Analyst
Approved
Forwarded to Council
Attachments:
A. March 25, 2014 Staff Report (web link)