SR-08-25-2015-3C 205-008/515-001-01
City Council
Report
City Council Regular Meeting: August 25, 2015
Agenda Item: 3.C
1 of 5
To: Mayor and City Council
From: Martin Pastucha, Director, Public Works Department
Subject: Amend Purchase Order for Two Additional Compressed Natural Gas Side
Load Refuse Packer Vehicles
Recommended Action
Staff recommends that the City Council:
1. Approve a change order to Purchase Order 395420 -OP in the amount of
$330,005 with Boerner Truck Center (a.k.a. RWC Group), a California -based
company, for the purchase and delivery of one additional Compressed Natural
Gas Side Load Refuse Packer Vehicle. This would result in a revised purchase
order total not to exceed $1,320,019.
2. Approve a change order to Purchase Order 395422 -OP in the amount of
$333,599 with Los Angeles Freightliner (a.k.a. Velocity Vehicle Group), a
California-based company, for the purchase and delivery of one additional
Compressed Natural Gas Side Load Refuse Packer Vehicle. This would result in
a revised purchase order total not to exceed $1,000,797.
Executive Summary
This purchase would replace two vehicles that have reached the end o f their useful life
through the Vehicle Replacement Program. On April 28, 2015, the City awarded Bid
#4173 to Boerner Truck Center for the purchase and delivery of three CNG side load
refuse packer vehicles in the amount of $990,014 , and to Los Angeles Freightliner for
the purchase and delivery of two CNG side load refuse packer vehicles in the amount of
$667,198. Staff recommends a change order to Purchase Order 395420 -OP in the
amount of $330,005 for the cost of one additional CNG side load refuse packer vehicle,
resulting in an amended purchase order amount not to exceed $1,320,019, and a
change order to Purchase Order 395422-OP in the amount of $333,599 for the cost of
one additional CNG side load refuse packer vehicle, resulting in an amended purchase
2 of 5
order amount not to exceed $1,000,797. This purchase meets the goals of the City’s
Reduced-Emissions Fuels Policy by utilizing vehicles powered by CNG fuel.
Background
The City replaces vehicles that have reached the end of their useful life through the
vehicle replacement program. On April 28, 2015 (Attachment A), the City awarded Bid
#4173 to Boerner Truck Center for the purchase and delivery of three CNG side load
refuse packer vehicles with Crane Carrier LET-2-26 chassis and Dadee Scorpion body
in the amount of $990,014 and to Los Angeles Freightliner for the purchase and delivery
of two CNG side load refuse packer vehicles with Autocar ACX42 chassis and Dadee
Scorpion body in the amount of $667,198. After the bid was awarded, staff received a
request to replace two additional units that had reached the end of their useful life. The
two replacement vehicles would be used by Resource Recovery and Recycling and
would be one of each configuration. Staff contacted Boerner Truck Center and Los
Angeles Freightliner and they agreed to provide one vehicle each, at the same price,
terms, and conditions as stated in the original bid.
Example of a CNG side loader refuse packer vehicle
Discussion
Purchase order 395420-OP has been issued for the purchase and delivery of three
CNG side load refuse packer vehicles with Crane Carrier LET-2-26 chassis and Dadee
Scorpion body, which are scheduled for delivery in February 2016. Staff recommends a
change order to purchase order 395420-OP in the amount of $330,005 for the purchase
3 of 5
and delivery of one additional CNG side load refuse packer vehicle with Crane Carrier
LET-2-26 chassis and Dadee Scorpion body.
Purchase order 395422-OP has been issued for the purchase and delivery of two CNG
side load refuse packer vehicles with Autocar ACX42 chassis and Dadee Scorpion
body, which are scheduled for delivery in January 2016. Staff recommends a change
order to purchase order 395422-OP in the amount of $333,599 for one additional CNG
side load refuse packer vehicle with Autocar ACX42 chassis and Dadee Scorpion body.
The purchase for two additional units meets the provisions of SMMC 2.24.080 (b),
exceptions to competitive bidding, as competitive bid procedures have already been
utilized. Boerner Truck Center and Los Angeles Freightliner agreed to provide one
vehicle each, at the same price, terms, and conditions as stated in their submittal for Bid
#4173.
4 of 5
Vendor Selection
In January 2015, the City published Notices Inviting Bids to furnish and deliver five CNG
Side Loader Refuse Packer Vehicles as required by the Street and Fleet Services
Division in accordance with City specifications. The bid was posted on the City’s on -line
bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. A total of 589 vendors
were notified and 24 vendors downloaded the bid. A total of 10 bids were received and
publicly opened on January 30, 2015 per Attachment B .
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
Boerner Truck Center was the best bidder for the purchase and delivery of three CNG
side loader refuse packer vehicles with the Crane Carrier LET-2-26 chassis and Dadee
Scorpion body and Los Angeles Freightliner was the best bidder for the purchase and
delivery of two CNG side loader refuse packer vehicles with the Autocar ACX42 chassis
and Dadee Scorpion body. Boerner Truck Center and Los Angeles Freightliner are the
incumbents and provide the specific vehicle configurations desired.
Financial Impacts & Budget Actions
The change order to be awarded to Boerner Truck Center is $330,005, for an amended
blanket purchase order total not to exceed $1,320,019. Funds are available in the FY
2015-16 Capital Improvement Program budget in account C540167.589200.
The change order to be awarded to Los Angeles Freightliner is $333,599, for an
amended blanket purchase order total not to exceed $1,000,797. Funds are available in
the FY 2015-16 Capital Improvement Program budget in account C540167.589200.
Prepared By: Heidi Duran, Administrative Analyst
Approved Forwarded to Council
5 of 5
Attachments:
A. April 28, 2015 Staff Report (web link)
B. Bid #4173 Results
ATTACHMENT ABID #: 4173BID CLOSE DATE: 01/30/15BID TITLE: FURNISH AND DELIVER FIVE (5) NEW AND UNUSED CNG SIDE LOADER REFUSE PACKERS, AS REQUIRED BY FLEET MANAGEMENTPRICING Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended Price Qty Unit Price Extended PriceNew And Unused CNG Side Loader Refuse Packer(S) Complete With All Components As Specified5 $ 270,428.00 $ 1,352,140.00 5 $ 285,687.00 $ 1,428,435.00 5 $ 284,524.00 $ 1,422,620.00 5 $ 286,976.00 $ 1,434,880.00 5 $ 289,745.00 $ 1,448,725.00 5 $ 271,644.00 $ 1,358,220.00 5 $ 295,658.00 $ 1,478,290.00 5 $ 298,427.00 $ 1,492,135.00 5 $ 280,326.00 $ 1,401,630.00 5 $ 295,000.00 $ 1,475,000.00 * Shop Service/Repair Manuals Or Co-Roms Covering All Systems And Components For The Order.5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included* Complete Wiring Diagrams For Cab, Chassis, Body And All Devices And Components Installed, Including Connections.5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included* Manufacturer's Product Literature With Specifications On All Components5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included Included 5 Included IncludedProvide Optional Pricing For One Complete Set OfDiagnostic Software With Cables, Adapters, Etc. To BeRun On A Standard Laptop For Engine AndTransmission.1 $ 775.00 $ 775.00 1 $ 775.00 $ 775.00 1 $ 775.00 $ 775.00 1 $ 2,725.00 $ 2,725.00 1 $ 2,725.00 $ 2,725.00 1 $ 2,725.00 $ 2,725.00 1 $ 2,725.00 $ 2,725.00 1 $ 2,725.00 $ 2,725.00 1 $ 2,725.00 $ 2,725.00 1 $ 1,000.00 $ 1,000.00 Subtotal $ $ 1,352,915.00 $ 1,429,210.00 $ 1,423,395.00 $ $ 1,437,605.00 $ $ 1,451,450.00 $ $ 1,360,945.00 $ $ 1,481,015.00 $ $ 1,494,860.00 $ $ 1,404,355.00 $ $ 1,476,000.00 Sales Tax (9.5%) $ $ 128,526.93 $ 135,774.95 $ 135,222.53 $ (bid 1 cent less) $ 136,572.48 $ $ 137,887.75 $ (bid 1 cent less) $ 129,289.78 $ (bid 1 cent less) $ 140,696.43 $ $ 142,011.70 $ (bid 1 cent less) $ 133,413.73 $ $ 140,220.00 Training$ $ 1,200.00 $ 1,200.00 $ 1,200.00 Included Included Included Included Included Included $ Included Warranty5 See attached See attached 5 See attached See attached 5 See attached See attached 5 $ 14,816.00 $ 74,080.00 5 $ 14,816.00 $ 74,080.00 5 $ 13,016.00 $ 65,080.00 5 $ 7,800.00 $ 39,000.00 5 $ 7,800.00 $ 39,000.00 5 $ 6,000.00 $ 30,000.00 5 Standard Included Standard IncludedTire Fee5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 $ 14.00 $ 70.00 5 Included IncludedDelivery5 $ 100.00 $ 500.00 5 $ 100.00 $ 500.00 5 100 500 5 No charge No Charge 5 No charge No Charge 5 No charge No Charge 5 No charge No Charge 5 No charge No Charge 5 No charge No Charge 5 Included IncludedOther (Please Describe Below)5 $ $ 5 $ $ 5 $ $ 5 None None 5 None None 5 None None 5 None None 5 None None 5 None None 5 $ $GRAND TOTAL $ $ 1,483,211.93 $ 1,566,754.95 $ $ 1,560,387.53 $ (bid 1 cent less) $ 1,648,327.48 $ $ 1,663,487.75 $ (bid 1 cent less) $ 1,555,384.78 $ (bid 1 cent less) $ 1,660,781.43 $ $ 1,675,941.70 $ (bid 1 cent less) $ 1,567,838.73 $ $ 1,616,220.00 If additional fees were indicated above, please describe below:Please state guaranteed delivery date: Days (After receipt of order)Payment TermsEnter payment discount terms; otherwise net thirty (30) days will apply.* Operator’s Instruction Manual5 Included IncludedBoerner Truck Center Net 30 days220‐280Huntington Park, CAWestern Truck Exchange Los Angeles, Ca5 Included Included2700.5% discount 21 days, Net 30 days220‐280Boerner Truck CenterHuntington Park, CA5 Included IncludedAmrep HX450 ASL/AMHASLTPO‐N3220‐280Crane Carrier LET 2‐26 Dadee Scorpion BodyCrane Carrier LET 2‐26OPTIONAL: Wayne Curbtender BodyAmrep, IncOntario, CA5 Included IncludedChassis DealerLos Angeles FreightlinerWhittier, CA5 Included IncludedTraining: Crane Carrier Factory Service Training $1,200 value provided.Warranty: Extended Cummins, Allison, Body, Paint and Chassis Warranty as outlined on page 24240‐270Net 30 DaysMack LEU633Crane Carrier ‐ LET2Dadee ScorpionLos Angeles FreightlinerWhittier, CAALTERNATE BID "A" Crane Carrier ‐ LET2Wayne Curbtender5 Included IncludedTraining: Crane Carrier Factory Service Training $1,200 value provided.Warranty: Extended Cummins, Allison, Body, Paint and Chassis Warranty as outlined on page 24180‐240Net 30 DaysLos Angeles FreightlinerWhittier, CAALTERNATE BID "B" Crane Carrier ‐ LET2Amrep HX450ASL5 Included IncludedTraining: Factory Service Training a $1,020 value provided along with Operators.Warranty: Extended Cummins, Allison, Body, Paint and Chassis Warranty as outlined on page 24.180‐240Net 30 Days Net 30 Days180‐240Training: Factory Service Training a $1,020 value provided along with Operators.Warranty: Extended Cummins, Allison, Body, Paint and Chassis Warranty as outlined on page 24.IncludedIncluded5ALTERNATE BID "C" Autocar ‐ ACX42 with TagDadee Body Whittier, CALos Angeles Freightliner Los Angeles FreightlinerWhittier, CAALTERNATE BID "D" Autocar ‐ ACX42 with TagWayne Curbtender body5 Included IncludedTraining: Factory Service Training a $1,020 value provided along with Operators.Warranty: Extended Cummins, Allison, Body, Paint and Chassis Warranty as outlined on page 24.180‐240Net 30 DaysLos Angeles FreightlinerWhittier, CAALTERNATE BID "E" Autocar Amrep HX450 ASL5 Included IncludedTraining: Factory Service Training a $1,020 value provided along with Operators.Warranty: Extended Cummins, Allison, Body, Paint and Chassis Warranty as outlined on page 24.180‐240Net 30 Days