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SR-07-10-1979-6DSang 14onica, ,caj'ifornia , J e 27, 1979 :r u TO': Mayor and City Council JUL 1 ©1979 FROM: City Staff SUBJECT: Recommendation to waive competitive bidding procedure for purchase of memorial tablet trimmer. ; Introduction s waiving competitive bid procedure and authorizing This report concern the City Manager to negotiate for and execute the purchase of a memorial tablet trimmer for use at Woodlawn Cemetery. This machine has been approved in 79 -80 budget account 37- 500 -641- 000 -950 (Cemetery Capital Outlay) at $10,400.00. Background This trimmer will remove grass and clean memorial tablets at the rate t 2 per minute using hand of 30 per minute in contrast with the presen held grass trimmers. It is the only known machine of this type on the market and local distribution is on an exclusive basis. It is considered that formal bid procedure in this instance would entail expense and delay with no assurance of benefit to the City. Recommendation rocedure be waived and that the It is recommended that competitive bid p City Manager be authorized to negotiate for and execute the purchase of this tablet trimmer by adoption of the attached resolution. Prepared BY' purchasingfAgent JUL 1 0 1979 i ?SOLUTION NO. 5336 CCS (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA WAIVING COMPETITIVE BID PRO- CEDURE TABLET TRIMMER. AND OF A WHEREAS, the purchase of a memorial tablet trimmer for use at Woodlawn Cemetery has been approved; and WHEREAS, this specialized machine is known to be available only from one (1) source; and WHEREAS, to issue a call for bids in this instance would entail expense and delay with no reasonable assurance of benefit to the City. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. That the purchase of a memorial tablet would be advantageous. SECTION 2. That, in the absence of known competition, a call for bids would entail unecessary expense and delay with no reasonable assurance of benefit. SECTION 3. That competitive bid procedure for furnishing this machine is waived. SECTION 4. That the City Manager is authorized to negotiate for and effect the purchase of this memorial tablet trimmer. APPROVED AS TO FORM: ,City Att rney ADOPTED AND APPROVED THIS 10th DAY OF July , 1979, MAYOR I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION, N0, 5336 , WAS DULY ADOPTED BY THE CITY COUNCIL OF THE CITY OF SANTA MONICA AT A REGULAR MEETING THEREOF HELD ON July 10 , 1979 BY THE FOLLOWING COUNCIL VOTE: AYES: COUNCILMEMBERS: Bambrick, Jennings, Reed, Scott, Swink, Yannatta, van den Steenhoven NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ABSTAIN: COUNCILMEMBERS: None ATTEST: C� CL ` K