SR-07-10-1979-6OSap-3 Monica, California June 15, 1989
i
TO: Mayor and City Council
FROM: City Staff
JUL 1 0 1979
SUBJECT: Recommendation to award bid for stationery and office supplies.
This report concerns award of bid to furnish stationery and office
supplies for a one -year perior beginning July 1, 1979, in the estimated
total amount of $20,000.00. Funds are available in the individual
departmental accounts which are charged according to usage. Initial
purchase is made within warehouse revolving account number 99- 955 -030-
000 -000, Stationery, Office and Miscellaneous Supplies.
Background
In response to published Notice Inviting Bids to furnish and deliver
207 listed items, proposals were received and publicly opened and read
March 12, 1979. Proposal forms were mailed to twenty -five (25) vendors
of these supplies and notices were advertised in accordance with City
Charter and municipal Code provisions. Three (3) proposals were received,
two (2) of which offered an alternate to the City's one - year /fixed price
requirement
Vendor
These proposals were:
No. Of Lowest
Bid Items
Pricing Policy Proposed
Stationers Corp. 155 Subject to change on the basis
of manufacturers' price increase
(with prior notice). City may
accept or seek other source.
Boise Cascade, Inc. 14 Firm prices through Dec. 31, 1979,
after which subject to change on
the basis of manufacturers' price
increase.
Eastman, Inc. 38 Firm for one year.
6
JUL 1 0 1979
Sai i Monica, California June 15, 1979
T0: Mayor and City Council
Background continued:
Based upon the differences between the prices bid as to each item and the
estimated yearly requirements, a savings of approximately $1,350.00 will
be realized by using more than one supplier. Boise Cascade, Inc., is
$687.60 lower than Stationers Corporation on 14 items and Eastman, Inc.,
is $657.03 lower than Stationers Corporation on 38 items.
It is considered to be in the City's interest to purchase from each of
the three (3) bidders on a selective basis as variations in prices occur.
Recommendation
It is recommended that the award be made to Stationers Corporation in the
estimated amount of $13,500.00, to Boise Cascade, Inc., In the estimated
amount of $3,000.00, and to Eastman, Inc., in the estimated amount of
$3,500.00 as the lowest and best bidders as to each item.
Prepared By: R.N. Aronoff,
Purchasing Agent