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SR-12-11-1979-11KSanta Monica, California December 5, 1979 TO: Mayor and City Council / FROM: City Staff 11[L 1 i979 SUBJECT: A Recommendation to Retain Consultant and ,Make Application for Recycling Grant from State Solid Waste Management Board Introduction This report recommends engaging Raymond Vail & Associates in association with the Ecolohaul Company at a fee of $4,500 to prepare a grant application to request funds for a study of the various recycling options available to the City. Background The City has for several years established and operated a number of recycling programs. In addition, several non - profit and private enterprise groups are providing service. A brief description of these programs follows: City efforts over the past five years have been largely devoted to the organizing of the Recycling Center at the City Yard, which is operated by the Boy Scouts. The Boy Scouts are receiving approximately $700 per month. In addition, the City has for many years separated steel and metal from the refuse at the transfer station. Also a program of curbside pickup of newspapers placed voluntarily by residents in single family neighborhoods was attempted. This program existed for about six months and ended about 3 1/3 years ago, largely because the scavengers picked up almost all of the materials and the fact that the price of newspaper dropped dramatically. Private operations include the Reynolds Center at Santa Monica and Cloverfield, the Ecolo -Haul Drop Off Center on Nebraska Avenue, and the Boy's Club Collection Center on Lincoln Blvd. In addition there are a number of independent scavangers // QEr, 1 1 1979 To: Mayor and City Council - 2 - December 5, 1979 Background (cont.) who daily cover the Central Business District to recover corrugated and other materials. Also, almost all Santa Monica Schools have recycling programs. About 60 to 100 tons per month are recovered from all of these operations combined. This is about 1% of the waste stream. The City has an obligation to establish ten additional recycling sites prior to the opening of the Santa Monica Place Shopping Center. The staff has selected tentative sites and made plans for implementation for this program. During meetings with the participants of the shopping center agreement (Vitalie) and proposed private operator of the 10 sites, it became evident that the creation of the new sites could impact the existing operations by both profit and non- profit groups. It also became evident that it would be desirable to have a comprehensive study of the feasibility of the various recycling options available to the community. Funds are available from the State Solid Waste Management Board to make such a study. It should be noted that results of such studies for other cities are available, but are not applicable to Santa Monica in the opinion of the professional recyclers. The staff has worked with Ecolohaul for the past three years in several recycling efforts including the City Hall white paper program. Ecolohaul also is active in operating programs for the Santa Monica School District as well as with the PTAs in several local schools. The staff requested assistance from Ecolohaul for this application and Ecolohaul has proposed to do the work in association with a specialty firm, Raymond Vail and Association of Sacramento. To: Mayor and Council - 3 - December 5, 1979 Recommendation It is recommended that the Council appropriate $4,500 from the Revolving Bin Fund (Sanitation Fund) and authorize Raymond Vail & Associates of Sacramento to prepare a grant application for funds for a feasibility study of the various recycling options available to the City. Prepared by: Stan Scholl Attachments: Proposal from Raymond Vail & Associates CITY i;F miINICA CIT Y ?o. t _i?'S O;�r "iCE ENGINEERS f .`. RAYMOND VAIL AND ASSOCIATES ) SURVEYORS 1410 ETHAN WAY ® SACRAMENTO, CALIFORNIA 95825 (916) 929 -3323 NOVA l0 If. 40 PH �7f1 . 971 D. Dl MAIL ADDRESS P.O. BOX 13815, SACRAMENTO, CALIFORNIA 95813 1.1 November 21, 1979 Mr. McClain, City Manager Santa Monica City Hall 1685 Main St. Santa Monica, CA 90401 Dear Mr. McClain: The grant application which RVA and Gary Petersen are proposing for the City of Santa Monica would request funds from the California Solid Waste Manage- ment Board to evaluate the feasibility of implementing a multi - material source separation program in Santa Monica. The grants awarded by the Board are de- rived from the California Litter Control, Recycling and Resource - Recovery Fund, which allocates $2.4 million dollars annually for the purposes of planning and implementing recycling programs. The feasibility study resulting from a successful grant application would be designed in such a manner that it would identify costs, revenues, management options, financing options, and community benefits of several source - separation implementation options. The information developed as a result of the feasibility study could then serve as the basic information required to complete a second grant application to the CSWMB for implementation. The CSWMB requires that a detailed scope of work be provided in the grant application along with a a proposed budget. Accordingly, the grant application can also serve as the scope of work element for the request for proposals which will be released to actually conduct the study. The sequence of events and timetable in developing the recycling program would approximately be the following: November 28, 1979 - A determination is made as to whether or not a grant application will be developed. If yes, a contract is entered into between RVA and the City of Santa Monica. December 3, 1979 - City Manager or Designee request approval and support from City Council and County Board of Supervisorsfor submittal of grant application. December 17 - 21, - Application is submitted to City Manager for 1979 review and approval and any required adjust- ments are completed. ® ANTIOCH 0 SONORA 9 TAHOE CITY Mr. McClain, City Manager November 21, 1979 Page Two City and County endorsement have been submitted in writing to RVA. December 26, 1979 - Application is sent to Printers. January 3, 1980 Application submitted to CSWMB. March 15, 1980 - Board selects grant recipients. May 1, 1980 - Contract authorization final. May 15, 1980 - City of Santa Monica releases RFP. July 1, 1980 - Contractor (s) choosen. November 1, 1980 Study completed. December 1, 1980 - Grant application developed for implementation funding from CSWMB. July 1, 1980 - Recycling program implemented. The time frame beyond January 4, 1980 is subject to change. However, I believe it provides you with a general idea of the time sequence. As is apparent, time is of the essence if an application is to be submitted by January 4, 1980. Mr. Petersen and I will disucss the rational behind requesting a feasibility study and discuss the whole program in greater depth at our meeting. To acquaint you with our qualifications, I have enclosed brief resumes. I look forward to meeting with you on November 28, 1979. Very truly yours, L. Ryan Broddrick Environmental Scientist LRB:bcl Enclosure RAYMOND VAIL AND ASSOCIATES GARY PETERSEN President Ecolo -Haul Pacific Palisades, California PROFESSIONAL EXPERIENCE: Gary has been actively involved in community recycling in the Los Angeles area since 1972 when Ecolo -Haul was conceived. Gary has conducted need assessments prior to locating recycling centers in public areas and has also pioneered subscription, curbside pick -up service in the Los Angeles area. Additionally, he has implemented industrial and office recovery programs as well as buy -back and donation centers for private individuals and community organizations. As a designer and operator of community recycling programs, Gary has a thorough firsthand knowledge of collection, processing, transporting and marketing of secondary materials in the Los Angeles area. Resources conservation education has been a primary thrust of all of Ecolo- Haul's efforts and Gary has developed educational materials and lectured throughout the Los Angeles area. Additionally, Gary was a principal factor in the organization of the California Resource Recovery Association which has conducted four statewide, 300 participant conferences and which is also a major force in developing recycling policies within California. As a recycling businessman in the Los Angeles area, Gary is intimately familiar with the institutional and practical barriers confronting recycling programs. Currently, he manages a network of 21 buy -back and donation centers in addition to his industrial and office programs. Ecolo -Haul employees a dozen persons and grosses approximately $400,000 annually. In addition to his recycling activities in Los Angeles, Gary has served as a consul- tant to the Solid Waste Management Board with a team of four other consultants to design a comprehensive community buy -back recycling program for Alameda County which is to serve as a statewide model. L. RYAN BRODDRICK Environmental Scientist Raymond Vail and Associates Sacramento, California EDUCATION: Bachelor of Science, Zoology University of California, Davis - 1973 PROFESSIONAL EXPERIENCE: Resource Recovery Experience Ryan has had a variety of responsibilities in the resource - recovery and resources conservation area ranging from surveys of refuse to energy systems throughout the nation to site specific feasibility studies and implementation of recycling programs. Formerly, he was responsible for establishing the Solid Waste Management Board's Resources Conservation Unit and directed programs in waste reduction, mandatory secondary materials procurement, source- separation, demonstration projects, resource conservation education programs, waste stream analysis to determine recovery po- tentials, secondary materials marketing, and county planning and evaluation of re- source recovery options. His latest. responsibilities include.the administration of a $3,000,000 portion of the California Litter Control; Recycling, and Resource Recovery grant pro- gram which is designed to expand existing and create new community recycling programs. Specific responsibilities of administering the program included developing the pro- gram policy recommendations for the California Solid Waste Management Board's consideration and subsequent writing of grant announcement and application. Addi- tionally, he conducted seminars and workshops and directed the technical assistance for grant competitors and evaluation of the 105 proposals submitted during the first year of the program. The grant evaluation process directed by Ryan consisted of an indepth review of waste -shed potentials, recovery mechanics, site design, markets, recovery alternatives, equipment selection, materials processing, financing, public awareness, and conformance to local laws and regulations. In the legislative area, he has provided evaluation and recommendations to the executive staff of the Solid Waste Management Board on.a variety of legislative issues ranging from container deposit legislation to direct assistance programs for resource - recovery. In addition, Ryan has served as direct contract manager for source - separation projects in E1 Cerrito, Santa Rosa, Berkeley, Los Angeles, Ventura, Santa Barbara, Oakland, Alameda County and Isla Vista. As the contract manager, he has been responsible for evaluating markets, equipment, public relations, collection methods and processing. He was also responsible for the supervision of various tasks of a study entitled, "Energy Analysis of Secondary Materials Use and Product Manufacture. Currently, Ryan is designing a multi - material curbside collected program for an association of private garbage collectors in Northern California and working with the cities of Northglenn and Thornton, Colorado on the feasibility of a combined transfer station and recycling center with potential curbside service for source separated materials.