SR-01-08-1980-6G 303-001 / 302-002MAN
Santa Monica, California, December 28, 1979
TO: Mayor and City Council
FROM: City Staff
SUBJECT: A Recommendation to Engage Consultant for Architectural /Engineering
Services for Three Public Buildings
Introduction
This report recommends that the City engage Weldon J. Fulton -W. Gayle Daniel,
of Santa Monica, to provide complete architectural and engineering services
for three budgeted Recreation and Parks Projects: (A) a Community Building
at Virginia Avenue Park; (B) a Meeting Room at the Senior Recreation Center;
and (C) a New Beach Restroom, for a fee of $36,562.
Background
Included in the 1979 -80 Budget is:
(A) $270,000 for a Community Building at Virginia Avenue Park.
Source of funds is the Santa Monica Recreation Unit Tax.
(B) 75,000 for a Meeting Room at the Senior Recreation Center,
1450 Ocean Avenue. Source of funds is the CBDG funds.
(C) 80,000 for a new Beach Restroom near Bay Street. Source of
funds is the Beach Parking Lot Revenue.
$425,000 Total
Staff sent out a Request for Proposals (RFP) to five architectural firms.
Attached is a copy of the RFP which was sent.
OAN 8 1980
To: Mayor and City Council -2- December 28, 1979
The three proposals which were received are as follows:
Firm Fee
1. Weldon J. Fulton - W. Gayle Daniel
7?% X construction cost - Max. . . . . . . . . . $ 36,562
2.
Robinson /Takahashi /Pimentel /Katz, Assoc. . .
. . . $
40,640
3.
Kappe Lotery Boccato . . . . . . . . . . . . .
. . . $
43,000
All three of the proposals exclude a topographical survey and soils testing.
The City will provide the survey and will engage a soils engineer. Fulton-
Daniel also excludes landscaping and sprinklers. This item can be accomplished
by City staff. The staff believes that Fulton - Daniel proposal is the best
of the three received.
Weldon Fulton has designed Fire Station No. 3; Joslyn Senior Center, Senior
Recreation Center; Fairview Branch Library; and the Montana Branch Library.
In staff's opinion all of these facilities were well designed and have been
used for many years with only ordinary repairs being required.
It should be noted that Mr. Fulton believes that the budgeted amounts for two
of the three projects is too low. The projects will be, during the prelimi-
nary planning phase, scaled down to meet the budget, or Council will be
requested to appropriate additional funds.
Recommendation
It is recommended that the City Council approve a contract to engage the firm
of Weldon J. Fulton - W. Gayle Daniel Associates (copy of proposal is attached)
to provide professional services for a fee of 7z% of the final construction
To: Mayor and City Council -3- December 28, 1979
costs - but not to exceed $36,562.
Prepared by:
Attachments:
/gw
Don Arnett
Doug McAteer
RFP
Proposal
REQUEST FOR PROPOSALS FOR ARCHITECTURAL SERVICES
FOR THREE PUBLIC BUILDINGS
COMMUNITY MEETING BUILDING, ROOM ADDITION, PUBLIC RESTROOM
The City of Santa Monica is planning to construct these buildings during the
current fiscal year.
Proposals for the design of these buildings are being solicited from several
qualified architectural firms of which one will be selected for the project.
At this time, we envision the scope of the project to include the following:
1. Thoroughly investigate the sites for determining the most feasible and .
economically sound method of providing these structures. The City will
make available all City records.
2. Provide topography including all utility locations.
3. Engage a soils engineer and furnish a soils report to the City.
4. Prepare design drawings and specifications for the City's use in soliciting
formal bids to obtain a construction contractor.
5. Provide general administration of the contract during the construction
phase.
6. Provide all other architectural services which are generally provided for
in AIA document 8131 "Standard form of Agreement ".
The projects consist of design and construction of the following:
A. Community building at Virginia Avenue Park, 2200 Virginia Avenue. Approx-
imately 5,500 square feet. Budgeted amount for design and construction
$270,000. Source of funds Santa Monica Recreation Unit Tax,
B. Meeting room at the Senior Recreation Center, 1450 Ocean Avenue. Approx-
imately 1,500 square feet. Budgeted amount for design and construction
$75,000. Source of funds Community Development Block Grant H.U.D.
C. New beach restroom facility near Bay Street. Budgeted amount for design
and construction $80,000. Source of funds Beach Parking Lot revenue.
Za
r
Total budgeted amount for design and construction is $25,000.
U,
It is desirable that the architect furnish, as an alternative, a separate fee for
an EIR if the City determines that it is necessary.
The selection of an architect will be! based on the following criteria:
1. Previous experience in designing public buildings of comparable size
and function in the Southern California area.
2. Recommendations from previous clients.
3. Experience in meeting budgetary limitations on previous projects.
4. Estimated time of completion of the design package ready for bidding.
The architect should include a detailed time schedule for both design
and construction phases.
The architect shall furnish the following information in the proposal:
1. Proposed project team, including functions and resumes of each member wh'o
will be working on this project.
2. Proposed consultants to be used, if any.
3. What services are included in the proposal and a cost estimate for each
building.
4. Additional services which may be required but which are not included in
the proposal.
5. A list of several similar projects with the names and telephone numbers
of contact persons.
Please contact Donald T. Arnett, Director of Recreation and Parks, telephone
393 -9975, ext. 314 or Stan Scholl, Director of General Services, telephone
393 -9975, ext. 221, for any questions regarding these projects.
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WELDON J. FULTON W. GAYLE DANIEL
Associates
Architects and Engineers
Letters Sent to:
Donley -Bundy and Associates
Architects and Planners
9220 Sunset Blvd.
Los Angeles, CA 90069
Weldon J. Fulton Associates
1425 Fifth St.
Santa Monica, California 90401
Donald L. Prochnow
401 Wilshire Blvd.
Santa Monica, California 90401
Mr. Andres M. Cardenes
Cardenes - Darrall Architects
1201 Montana Ave.
Santa Monica, California 90403
Herbert Katz, Jr.
R T P K Architects
440 N. LaBrea Ave.
Los Angeles, California
Kappe, Lotery, Boccato Architects
1415 -A Second Street
Santa Monica, California 90401
Flood Meyer & Associates
1408 Santa Monica Mall
Santa Monica, California 90401
7 December 1979
The City of Santa Monica
1685 Main Street
Santa Monica, CA 90401
Attn: Mr. Stanley E. Scholl
Director of General Services
Re: Proposal for Architectural Services
A. Virginia Park - Community Building
B. Adult Recreation Center - Meeting Room
C. Bay Street beach area - Public Restrooms
Dear Mr. Scholl:
In response to your request, we would like to
submit our proposal to provide Architectural and En-
gineering services for the three public buildings listed
above.
1. Modifications to Project Scope
Our proposal would require modifications to the
project scope, as outlined in your Request for
- Proposals, and are as follows:
In order to determine both the architectural and
structural design and to estimate construction
cost, it will be necessary in all cases to provide
a detailed program, defining space allocations
and functional relationships.
A. Community Building:
The budgeted amount of $270,000.00 is inad-
equate, based on current construction costs.
In order to construct a one -story community
building of 5,500 sq.ft.,, the estimated design
and construction cost would be $354,750.00,
exclusive of survey and soils engineering reports.
B. Meeting Room:
The budgeted amount of $75,000.00 is inadequate
based on current construction costs. In order
to construct a meeting room of 1,500 sq.ft.,
the estimated design and construction cost
would be $99,000, exclusive of soils engineering
and survey costs.
' 7 December, 1979 Proposal Page Two
1. Modifications to Project Scope (continued)
C. Public Restrooms:
The budgeted amount of $80,000.00 for both
design and construction is adequate. We
estimate. that this facility could be designed
and built for $74,250.00, less survey and
soils reports.
2. Fee for Architectural and Engineering Services
Ovum proposed fee for all three buildings would
be 7%% of the final construction cost, not to
exceed $36,562.00.
If the buildings are to be awarded as individual
projects, then our fee would be based on a lump
sum amount and are as follows:
A. Community Building - $24,750.00.
B. Meeting Room - $9,000.00.
C. Public Restrooms - $6,750.00.
In either case, the topographical survey and
the soils engineering would be reimbursed at
direct cost.
3. Description of Basic Services
For the above amounts, we will provide the
following services:
a. Meetings with various City departments during
preliminary design and periodical meeting
thereafter.
b. Production of Contract Documents: Architectural
Structural, Mechanical, and Electrical Drawings;
complete Specifications; and all necessary
Calculations.
c. Assistance to the City during Contractors'
Bid period.
d. Shop drawings check, reasonable job obser-
vation, and verification of contractor's
payment requests.
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.7 December 1979 Proposal Page Three
3. Description of Basic Services (continued)
e, Upon the completion of preliminary design,
three (3) sets of preliminary plans will
be furnished to the City for approval. Upon
the completion of Contract Documents, three
(3) sets of plans and specifications will be
submitted to the Building Department for
approval.
4. Services to be Provided by City or Others
a, Tests and construction inspections.
b. Utility lines and connections to the building's
stub -outs .
c. Landscaping and sprinkler system.
d. Printing of Contract Documents for Bid pur-
poses, including the insertion of all City and
governmeht documents in Specifications.
e. The City shall bear the cost of any extra
printing or copying other than that provided
for in the Description of Basic Services.
f, Preliminary Environmental Impact Report
(estimated cost of $2,500.00).
5. Estimated Time Schedule
Preliminary Design:
Thirty (30) days direct office time, less time
loss from survey, soils reports, meetings with
department and /or committees, programming and
approval time.
Contract Documents:
Community Building - 120 days direct office time,
Meeting Room - 90 days direct office time.
Public Restrooms - 60 days direct office time.
Note that all time estimates exclude City depart-
ment review and /or checks.
Bidding Period:
Allow twenty (20) to thirty (30) days for each
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7 December 1979 Proposal Page Four
5. Estimated Time Schedule (continued)
Construction:
Community Building - 180 days.
Meeting Room - 150 days,
Public Restrooms - 120 days
Note that construction time estimates are subject
to the General Contractor's ability to perform
work and the availibility of materials and equipment.
6. Architectural Project Team
Weldon J. Fulton - Principal Architect
Design & Administration
W. Gayle Daniel - Associate Architect
Construction Drawings
Richard Spina - Senior Draftsman
Edmund Raspa - Design Draftsman
7. Project Consultants
King Benioff Steinmann King - Structural
Hans Steinmann - Principal Engineer
Robert White -- Project Engineer
Associated Consulting Engrs. - Mechanical
Joseph Jimenez - Mechanical Engineer
Leo Chavez - Plumbing Engineer
Carlos Rodrique Associates - Electrical
Carlos Rodrique - Electrical Engineer
These consultants have been associated on all
of the following projects and have performed
services over the past 15 to 20 years.
8. Partial List of Completed Projects
For the City of Santa Mc
Fire Station No, 3 & 4
Joslyn Senior Center
Senior Recreation Center
Fairview Branch Library
Montana Branch Library
nica:
19th & Arizona
Joslyn Park
Palisades Park
21st & Ocean Park
17th & Montana
7 December 1979 Proposal Page Five
S. Partial List of Completed Projects (continued)
In Santa Monica:
Medical Arts Building 2200 Santa Monica
West District Health Ctr. 2509 Pico Blvd,
Santa Monica Bank 4th & Arizona
General Telephone Company
Plant Yard Exposition Blvd.
Sunset Central Office 1505 Ocean Park
Cities that the firm has provided with Archi-
tectural and Engineering services:
Fountain Valley Cerritos
Escondido Torrance
Burbank Inglewood
Alhambra Redlands
Covina Los Angeles County
El Segundo Manhatten Beach
Our experience has been quite extensive in the
past-33 years, covering a .varied assortment of both
public and private building types.
Our estimates have been within and not exceeded
10% of the budget other than for requested changes or
additional requirements not provided for in the original
program.
We wish to express our appreciation for your
consideration for this project.
Please feel free to contact us in order to clarify
any questions regarding this proosal.
Since -ely,
W'�idon J. i u I t o n W. Gayle Daniel
Principal ((( Architect Associate Architect
Enclosures
WJF /er