SR-07-14-2015-3KID
City Council Report
City of AY 9
Santa Montle
City Council Regular Meeting: July 14, 2015
Agenda Item:
To: Mayor and City Council
From: David Martin, Director, Transportation Engineering & Management (PCD)
Subject: Request for Authorization to Negotiate and Execute a License Agreement
with Macerich SMP LP, for Parking Equipment
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a new license agreement with Macerich SMP LP (Macerich), a Delaware
limited partnership, for up to 10 years to install, maintain, and operate parking
equipment. This will result in a five year agreement, with one five year option to renew.
Executive Summary
In 2010, the City entered into a five year agreement with Macerich to install, maintain,
and operate parking equipment in Parking Structures 7 and 8. The equipment directs
visitors to available parking spaces, provides dynamic available space count signage at
entrances to and decision points within each structure, and also provides self - service
kiosks to help visitors locate their vehicles. The agreement expires on August 1, 2015.
Staff recommends that Council authorize a license agreement for up to five years to
continue service with Macerich, with one five -year option to renew. The costs of
installation, maintenance, and operation of this equipment are fully borne by Macerich.
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Discussion
On September 17, 2010, the City entered into a five year agreement with Macerich to
install, maintain, and operate Park Assist® parking equipment in Parking Structures 7
and 8. The equipment directs visitors to available spaces within the structures using
dynamic signage at each entrance and decision point within each structure. The system
also uses overhead red and green lights to direct users to available spaces and
provides self - service kiosks to help visitors find their vehicles within each parking
structure. The agreement expires August 1, 2015.
While not integral to traditional parking operations, Macerich requested the ability to
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provide this added service as an amenity to their visitors. Macerich continues to value
the service this equipment provides to visitors of Parking Structures 7 and 8 and
requests a new license agreement to continue this service. The equipment is owned by
Macerich and the costs of installation, maintenance, and operation of this equipment are
fully borne by Macerich. An agreement is necessary because the installation of the
equipment in a public parking structure is a disposition of City property.
If a new license agreement is approved, Macerich plans to upgrade the current system
to a newer model. The newer model is faster, more accurate, uses less energy, and
provides enhanced reporting capabilities. Staff recommends a five year base term, with
one five year option to renew as the anticipated lifespan of the equipment is eight years.
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Financial Impacts & Budget Actions
There is no immediate financial impact or budget action necessary as a result of the
recommended action.
Prepared by: Jason Kligier, AICP, Parking Administrator
Prepared By: Jason Kligier, Parking Administrator
Approved . .e
Davla Martin, Dire ` 7/2/2015 Elaine M Polachek, Asst. City Manager 7/6/2015
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Reference:
Agreement No. 10096
(CCS)