SR-07-14-2015-3HID
City of
Santa Monica
To: Mayor and City Council
City Council Regular Meeting: July 14, 2015
Agenda Item: ,3-44
From: Martin Pastucha, Director, Public Works, Street & Fleet Services
Subject: Award Bid for Traffic Paint Materials
Staff recommends that the City Council:
1. Award Bid #4199 to Ennis Paint, Inc., a North Carolina -based company, and to
American Traffic Products, Inc., a California -based company, for the purchase
and delivery of traffic paint and paint supplies;
2. Authorize the Purchasing Services Manager to issue a purchase order with Ennis
Paint, Inc. for the purchase and delivery of traffic paint and paint supplies in the
amount not to exceed $39,540 for one year, with two additional one -year renewal
options to extend with an increase based on the Consumer Price Index (CPI) for
a total not to exceed $122,214 with future year funding contingent on Council
budget approval.
3. Authorize the Purchasing Services Manager to issue a purchase order with
American Traffic Products, Inc. for the purchase and delivery of traffic paint and
paint supplies in the amount not to exceed $33,323 for one year, with two
additional one -year renewal options including a 3 % increase each year for a total
not to exceed $102,999 with future year funding contingent on Council budget
approval.
Executive Summary
The City uses traffic paint to install and maintain traffic markings that delineate city
streets and sidewalks. In April 2015, the City solicited bids for the purchase and delivery
of traffic paint and supplies. After reviewing the bids received, staff recommends Ennis
Paint, Inca in the amount of $39,540 for the first year and a three -year total not to
exceed $122,214 and American Traffic Products, Inc. in the amount of $33,323 for the
first year and a three -year total not to exceed $102,999 as the best bidders for the
purchase and delivery of traffic paint and paint supplies.
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Discussion
Traffic paint and thermoplastic materials are used to delineate city streets and sidewalks
for motorists, bicycles, and pedestrians. This includes roadway markings, bike lanes,
curb markings, parking spaces, and pedestrian crosswalks. In FY 2014 -15, staff
installed over 3,000 linear feet of traffic markings in order to maintain existing
delineations or to install new systems. Traffic paints used by staff are Caltrans
approved.
Vendor Selection
In April 2015, the City published Notices Inviting Bids to furnish and deliver traffic paint
and paint supplies as required by the Street & Fleet Services Division responsible for
the maintenance and repair of public right -of -ways in accordance with City
specifications. The bid was posted on the City's on -line bidding site, and notices were
advertised in the Santa Monica Daily Press in accordance with City Charter and
Municipal Code provisions. A total of 118 vendors were notified and 17 vendors
downloaded the bid. Five bids were received and publicly opened on May 11, 2015 per
Attachment A. Bids were evaluated based on the criteria in SMMC 2.24.072, including
price, previous experience, ability to deliver, quality of product, and compliance with City
specifications. American Traffic Products provided the lowest price for white and yellow
paint and thermoplastic materials. Ennis Paint provided the lowest price for black, blue,
green and grey paint. Ennis Paint is not the lowest bidder for red paint but is the
preferred vendor because they provide a better mixture and higher quality product than
the lowest bidder, with only minor difference in price. Street & Fleet Services has
purchased paint and thermoplastic materials from Ennis Paint in FY 2014 -15 and is
satisfied with their service and quality of their products. Based on these criteria, Ennis
Paint Inc. and American Traffic Products, Inc. are recommended as the best bidders for
the purchase and delivery of traffic paint and paint supplies in accordance with City
specifications.
Financial Impacts and Budget Actions
The purchase order to be awarded to Ennis Paint, Inc. is for an amount not to exceed
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$39,540 for the first year and $122,214 over three years. The purchase order to be
awarded to American Traffic Products, Inc. is for an amount not to exceed $33,323 for
the first year and $102,999 over three years. Funds for the first year are available in the
FY 2015 -16 budget in the Public Works Department. The purchase order will be
charged to account 014213.544010. Future year funding is contingent on Council
budget approval.
Prepared By: Kori Jones, Administrative Analyst
roved Forwarded to Council
Martin Pastucha, Director 7!1/2015
Attachments:
Elaine M Polachek, Asst. City Manager 7/6!2015
A. Bid #4199 Results - Traffic Paint Materials (XLSX)
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ATTACHMENTA
BID #:4199
BID CLOSING DATE: 5/11/15
BID DESCRIPTION: FURNISH AND DELVER TRAFFIC PAINT AND THERMOPLASTIC PAINT SUPPLIES, AS REQUIRED BY STREET SERVICES DIVISION, STREET SIGNS AND MARKINGS
AMERICANTRAFFIC
STATEWIDETRAFFICSAFEIY
PROUFAK INC
ENNIS PAINT,INC
ROAOLINE PRODUCFS INC:
AND SIGNS
VISTA PAINT CORPORATION :`
CAL TRANS APPROVED, FAST DRY
TRAFFIC PAINT
FO G4
M'ANA
"TNOMASVILLE, NC <
'DOWNEY, CA
':GARDEN GROVE, CA
'fULLERTON, CA
DESCRIPTION
UIM
ANNUAL
UNITPRICE
> UNIT PRICE
UNITPRICE
UNITPRICE
UNITPRICE
USAGE'
BLACK
GAL
160 GAL
$ 9.48
$ 8.60
$ 10.50
$ 9.81
$ 46.54
BLUE
GAL
160 GAL
$ 11.82
$ 10.50
$ 13.00
$ 11.75
$ 55.13
GREEN
GAL
160 GAL
$ 11.72
$ LESS
$ 13.00
$ 14.07
$ 55.13
GREY
GAL
160 GAL
$ 10.57
$ 10.50
$ 12.00
$ 10.63
$ 48.68
RED
GAL
480 GAL
$ 13.22
$ 13.25
$ 16.00
$ 14.46
$ 63.75
WHITE (NO BEADS)
GAL
160 GAL
$ 9.31
$ 9.95
$ 10.75
$ 10.83
$ 48.68
WHITE(W/BEADS)
GAL
320 GAL
$ 9.81
$ 10.50
$ 11.00
$ 11.94
$ 57.20
YELLOW (NO BEADS)
GAL
160 GAL
$ 9.16
$ 9.50
$ 10.50
$ 10.47
$ 48.99
YELLOW(WBEADS)
GAL
320 GAL
$ 9.89
$ 10.50
$ 10.75
$ 12.28
$ 55.97
THERMOPLASTIC 24"
LINEAR
WHITE
FEET
1000 LNFT
$ 1.28
$1.56 /If'
$ 1.06
$ 4,798.00
No Bid
THERMOPLASTIC 24"
LINEAR
YELLOW
FEET
1 1000 LNFT
$ 1.20
$1.56 /If'
$ 1.04
$ 5,042.00
No Bid
' PRICE PER IF FOR 24" WIDE LINE
APPLIED AT 325 MIL THICKNESS.
NOTES
EQUATBTO$1300PERTONOF
MATERIAL. SOLD IN 1TON
%DISCOUNT OFF MSRP
ID%T025%
N/A
NATOWA
SO%T025 %PAINT
]5 %TO2QXTTERMOPwSTC
51 %T058%
CHARGES NF ANY)
N/A FOB DESTINATION
FOSDESLLNATION
$25 PER DELIVERY
INONE
N/A
PAYMENT TERMS
NU30
NET 30 DAYS
NU30
NU30
NU30
DESCRIBE ANY FEES NOT LISTED UE.
NONE
NONE
NO RESPONSE
NONE
NO ADDITIONAL FEES
FUEUSURCHARGES)
CPI INCREASE. CPI WILL BE REVIEWED
ANNUAL IF RAW MATERIAL
INCREASES ARE IN EXCESS OF 3 %,A
RENEWALOPTIONS
PROPOSED PRICE INCREASE WILL BE
PERIOD
3 %INCRFASE
BASED UPON PERCENT INCREASE
NO RENEWAL OPTION OFFERED
3 %INCREASE
SUBMRTEDTOCITYOFSANTA
(FIRSTANNUAL RENEWAL OPTION)
IN CNATTIME OF RENEWAL
MONICA FOR REVIEW &APPROVAL.
VISTA PAINT WILL ABSORB UP TO A
3 %INCREASEWIRIOUTSUUARTNG
A PRICE REVIEW TOTHECIIYOF
SAMAMONILA.
CPI INCREASE CPI WILL BE REVIEWED
ANNUAL. IF RAW MATERIAL
INCREASES ARE IN EXCESS OF 3 %,A
RENEWAL OPTIONS
PROPOSED PRICE INCREASE WILL BE
PERIOD
3 %INCREASE
BASED UPON PERCENTINCREASE
NO RENEWAL OPTION OFFERED
2% INCREASE
SUBMTTEDTO GRYOF SANTA
(SECOND ANNUAL RENEWAL OPTION)
IN CPI ATTIME OF RENEWAL
MONICA FOR REVIEW & APPROVAL.
VISTA PAINT WILL ABSORB UP TO A
3% INCREASE WITHOUT SUBMITTING
A PRICE REVIEW TOTHE CRY OF
SANTAMONICA.
BUSINESS LICENSE: IS THE VENDOR PHYSICALLY
LOCATED IN SANTA MONICA?
NO
NO
NO
NO
NO
BUSINESS LICENSE: DOES THE VENDOR PHYSICALLY
COME INTO THE CITY OF SANTA MONICA TO
YES
YES
NO
YES
YES
CONDUCT BUSINESS ANDIOR MAKE DELIVERIES?
OAKS INITIATIVE DISCLOSURE
INCOMPLETE
COMPLETE
INCOMPLETE
INCOMPLETE
INCOMPLETE
ARIZONA DISCLOSURE
COMPLETE
COMPLETE
ICOMPLETE
COMPLETE
ICOMPLETE