SR-06-09-2015-3LCity Council Report
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City Council Regular Meeting: June 9, 2015
Agenda Item: 31—
To: Mayor and City Council
From: Susan Cline, Interim Director of Public Works
Subject: Professional Services Agreement Modification for Acoustical /Noise
Management Consulting Services for the Santa Monica Airport
Recommended Action
Staff recommends that the City Council authorize the City Manager to negotiate and
execute a fourth modification to professional services agreement No. 9684 in the
amount of $40,000 with Landrum & Brown Inc., an Ohio -based corporation, to provide
acoustical /noise management consulting services for the Santa Monica Airport through
December 31, 2015. This will result in an eight -year amended agreement with a new
total amount not to exceed $170,000, with future funding contingent on Council budget
approval.
Executive Summary
On April 18, 2007, the City approved Professional Services Agreement (PSA) No. 1494
with Mestre Greve Associates for an amount not to exceed $50,000 for acoustical /noise
management consulting services related to the City's Aircraft Noise Abatement
program. On March 25, 2009, the PSA was assigned to Landrum & Brown, Inc.,
following the merger of the firms. On August 2, 2010, a second modification in the
amount of $20,000 was approved, for a total amount not to exceed $70,000, to cover
additional technical work associated with an alternative flight path contemplated by the
Federal Aviation Administration (FAA). On January 22, 2013 (attachment A), the City
approved a third modification in the amount of $60,000 for a total amount not to exceed
$130,000, with Landrum & Brown to provide acoustical /noise management consulting
services through June 30, 2015.
Staff recommends a fourth modification to extend the agreement in the amount of
$40,000, for a total amount not to exceed $170,000 with Landrum & Brown Inc. to
provide acoustical /noise management consulting services for the Santa Monica Airport
through December 31, 2015.
Background
Mestre Greve Associates was originally contracted by the City in 1982 to conduct a
comprehensive assessment of the noise environment at the Airport. The quantified data
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generated by this assessment resulted in the development of the City's Aircraft Noise
Abatement Code. Since the inception of the current Noise Code, Mestre Greve
Associates (now Landrum & Brown) has provided acoustical /noise management
consulting services to the City in support of the Airport's noise management program.
On April 18, 2007, following a competitive proposal process, the City approved PSA No.
1494 with Mestre Greve Associates in the amount of $50,000 to provide
acoustical /noise management consulting services for the Santa Monica Airport. Mestre
Greve Associates is recognized worldwide as one of the preeminent airport noise
consulting firms. Mestre Greve Associates was purchased by Landrum & Brown in
2009, which resulted in the modification of the PSA. Mestre Greve Associates now
operates as a division of Landrum & Brown.
On May 2, 2010, a second modification was approved to increase the not -to- exceed
amount to $70,000 to cover additional technical work associated with an alternative
flight path contemplated by the FAA and in January 22, 2013 a third modification was
approved to increase the not -to- exceed amount to $130,000 to provide acoustical /noise
management consulting services through June 30, 2015.
Discussion
The City currently contracts with Landrum & Brown for acoustical /noise management
consulting firm to provide technical analysis & reports associated with the Airport's noise
management program, including the development of annual noise contour updates,
presentations to the Airport Commission regarding various aspects of aircraft noise and
its impacts, and any additional acoustical consulting that might be required to support
the City's Aircraft Noise Abatement program.
Staff recommends a fourth modification in the amount of $40,000, for a total amount not
to exceed $170,000 with Landrum & Brown Inc. to continue to provide acoustical /noise
management consulting services through December 31, 2015. During this six -month
period, the City will advertise a Request for Proposals and return to Council with a new
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contract for these services in FY 2015 -16.
Consultant Selection
Landrum & Brown, specifically Vince Mestre, has 30 years of experience, knowledge,
and demonstrated understanding of the Santa Monica Airport's noise program. No
other consulting firm has this level of understanding of the Airport's noise program and it
would be cost prohibitive for another consulting firm to reach the same level of expertise
currently possessed by Landrum & Brown. This is especially true in preparation of the
Airport's annual noise contours that incorporates aircraft departure procedures unique
to the Santa Monica Airport. For this reason staff determined that Landrum & Brown
Corporation provides the greatest expertise and most cost - effective approach in
providing acoustical /noise management consulting services for the Santa Monica
Airport.
Financial Impacts and Budget Actions
The agreement modification to be awarded to Landrum & Brown Corporation is $40,000
for an amended agreement total not to exceed $170,000. Funds are included in the FY
2015 -17 Proposed Biennial Budget in the Public Works Department. The agreement
will be charged to account 33431.555060. Future year funding is contingent on Council
budget approval.
Prepared By: Stelios Makrides, Airport Manager
Approved Forwarded to Council
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Susan Cline, Interim Director of P010OU
Attachments:
Elaine M Polachek, Interim City M6YUyOrt5
A. January 22, 2013 Staff Report (web link)
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Reference:
Modified Agreement No. 9684
(CCS)