SR-06-09-2015-3ICity Council Regular Meeting: June 9, 2015
Agenda Item: 571
To: Mayor and City Council
From: Gigi Decavalles- Hughes, Director
Subject: Award Bid for Citywide Safety Shoes
Recommended Action
Staff recommends that the City Council:
1) Award Bid #4204 to Industrial Shoe Company, a California -based company and
L & M Footwear, Inc. doing business as Shoetera, a California -based company,
for the purchase of safety shoes, boots, and accessories and;
2) Authorize the Purchasing Services Manager to issue purchase orders with
Industrial Shoe Company and Shoetera for safety shoes, boots, and accessories
in an amount not to exceed $96,364 for one year, with two additional one -year
renewal options including potential annual increases of 5 %, for a total three -year
agreement not to exceed $303,789, with future year funding contingent on
Council budget approval.
Executive Summary
The City purchases shoes or boots for staff in positions that require specialized
footwear for safety reasons, or as part of a uniform. The current contract expires on
June 30, 2015. Staff recommends award of bid #4204 to Industrial Shoe Company and
Shoetera to provide safety work boots, shoes and accessories in an amount not to
exceed $96,364 for one year, with two additional one -year renewal options with a
potential annual manufacture's increase of 5 %, for a total three -year agreement not to
exceed $303,789
Background
The Division of Occupational Safety and Health (DOSH), better known as Cal /OSHA,
requires that employees who are exposed to foot injuries from electrical hazards, hot
working conditions, corrosive conditions, wet surfaces, poisonous substances, falling
objects, and crushing or penetrating actions be provided appropriate foot protection.
Protective footwear for employees also must meet the requirements and specifications
in American National Standard for Personal Protection- Protective Footwear (ANSI) 241-
1991. On June 14, 2011 (Attachment A), the City contracted with Lehigh Outfitters, LLC
1 of 3
to provide safety work boots, shoes and accessories through an onsite mobile shoe
store. On June 12, 2012 (Attachment B), the City contracted with Red Wing Shoes and
Industrial Shoe Company to provide safety work boots, shoes and accessories via in-
store, online and onsite mobile shoe store. The Red Wing Shoes and Industrial Shoe
Company contracts expire June 30, 2015.
Discussion
The City of Santa Monica supplies approved safety footwear as necessary to
approximately 525 permanent and as- needed employees who are required to wear
safety shoes. Per Section 3.05.G of the Municipal Employees Association (MEA)
Memorandum of Understanding approved on January 26, 2012, the City must provide
staff with at least two designated shoe vendors. Per Section 3.05.D of the February 3,
2015 California Teamsters Local 911 (Teamsters) Memorandum of Understanding, the
contract must also include orthotics.
Vendor Selection
On April 2015, the City published Notices Inviting Bids to provide safety shoes, boots
and accessories in accordance with City specifications. The bid was posted on the
City's online bidding site, and notices were advertised in the Santa Monica Daily Press
in accordance with City Charter and Municipal Code provisions. Eighty -one vendors
were notified, 22 vendors downloaded the bid. Three bids were received and publicly
opened on May 8, 2015 per Attachment A. Bids were evaluated based on competitive
pricing, the ability to meet specifications and provide a variety of quality products,
references and the delivery of services; to provide safety work boots, shoes and
accessories via in- store, online and an onsite mobile shoe store. Based on these
criteria, staff recommends Industrial Shoe Company and Shoetera as the best bidder to
provide safety work boots, shoes and accessories.
Financial Impacts and Budget Actions
The purchase orders to be awarded to Industrial Shoe Company and Shoetera are for
an amount not to exceed $303,789 over a three -year period. Funds are available in the
FY 2015 -16 proposed budget in the various department operating budgets. The
2of3
purchase order will be charged to appropriate accounts within each department as
needed. Future year funding is contingent on Council budget approval.
Prepared By: Araceli Esparza, Purchasing Services Manager
Approved Forwarded to Council
gi ` ecavalles -R6 11 es,' irecto5(2812015 Elaine M Polachek, Interim City M&U9865
Attachments:
A. June 14, 2011 Staff Report (web link)
B. June 12, 2012 Staff Report (web link)
C. Bid Results (PDF)
3of3
BID #:4204
BID CLOSING DATE: 5/8115
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