m-052715CITY OF SANTA MONICA
CITY COUNCIL MINUTES
MAY 27, 2015
A special meeting of the Santa Monica City Council was called to order by Mayor McKeown at 5:31 p.m., on
Wednesday, May 27, 2015, at City Council Chambers, 1685 Main Street.
Roll Call: Present: Mayor Kevin McKeown
Mayor Pro Tem Tony Vazquez
Councilmember Gleam Davis
Councilmember Sue Himmelrich
Councilmember Terry O'Day
Absent: Councilmember Pam O'Connor
Councilmember Ted Winterer
Also Present: Interim City Manager Elaine Polachek
Chief Deputy City Attorney Jeanette Schacbtner
Deputy City Attorney Yibin Shen
City Clerk Sarah P. Gorman
CONVENE/PLEDGE On order of the Mayor, the City Council convened at 5:31 p.m., with all
members present excepting Councilmembers O'Connor and Winterer.
Deputy City Attorney Yibin Shen led the assemblage in the Pledge of
Allegiance.
CLOSED SESSIONS Members of the public Denise Barton and D. Bristol commented on closed
sessions.
On order of the Mayor, the City Council recessed at 5:37 p.m., to consider
closed sessions and returned at 6:39 p.m., with Councilmembers O'Connor
and Winterer absent, to report the following:
1 -A: Public Employee Appointment
Title: City Manager
The Mayor announced that the Council selected Rick Cole as the new City
Manager.
1 -B: Conference with Labor Negotiator.
City Negotiator: Donna C. Peter, Director of Human Resources
Bargaining Units: California Teamsters Local 911 (Teamsters)
May 27, 2015
Management Team Associated (MTA)
Public Attorneys Union (PAU)
Public Attorneys' Legal Support Staff Union
(PALSSU)
Supervisory Team Associates (STA)
The Mayor advised this matter was heard with no reportable action taken.
CONSENT CALENDAR: All items were considered and approved in one motion unless removed by a
Councilmember for discussion.
Members of the public Denise Barton, People of California, and Brian
Hutchings commented on various Consent Calendar items.
Motion by Councilmember Davis, seconded by Councilmember O'Day, to
approve the Consent Calendar, reading resolutions by title only and
waiving further reading thereof. The motion was approved by the
following vote:
AYES: Councilmembers O'Day, Himmelrich, Davis,
Mayor Pro Tern Vazquez, Mayor McKeown
NOES: None
ABSENT: Councilmembers O'Connor, Winterer
OFFICE SUPPLIES 3 -A: Purchase of Office Supplies — recommendation to authorize the
Purchasing Services Manager to issue a purchase order with Staples
Contract and Commercial, Inc., operating as Staples Advantage, for the
citywide purchase of office supplies and products. The contract is for an
amount not to exceed $1,780,000 for four years, with one additional one-
year renewal option of $445,000, for a total not to exceed $2,225,000 over
five years, with future year funding contingent on Council budget approval,
was approved.
HOMELESS 3 -B:" First Modification of Contract 2948 for Administration of the
MANAGEMENT Homeless Management information System — recommendation to
authorize the City Manager to negotiate and execute professional services
Agreement No. 10068 (CCS) in the amount of $155,000 with Alexandria
Consulting, for Homeless Management Information System (HMIS)
administration, technical support and a data needs assessment, resulting in a
two -year amended agreement with a new total amount not to exceed
$234,925, with future year funding contingent on Council budget approval,
was approved.
EMERGENCY MEDICAL 3 -C: Memorandum of Agreement for Prehospital Emergency
CARE ENHANCEMENT Medical Care Enhancement Program — recommendation that the City
PROGRAM Council: authorize the City Manager to accept a grant award in the amount
May 27, 2015
of $87,500 from the County of Los Angeles for the purchase of an
electronic patient care reporting system/records management system; to
execute all necessary documents to accept the grant; and, authorize budget
changes, was approved.
CLAIMS MANAGEMENT 3 -D: Modification Agreement for Maintenance Support Services for
SYSTEM the Finance Department's claims management system —
recommendation to authorize the City Manager to negotiate and execute a
fourth modification to professional /contractual services agreement 47482 in
the amount of $121,832 with Ventiv Technology, for maintenance support
services for the Finance Department's claims management system,
resulting in a two -year amended sole source agreement with a new total
amount not to exceed $739,425, with future year funding contingent on
Council budget approval, was approved.
RENEWABLE 3 -E: Third Modification to Commerce Energy Agreement for the
ELECTRICITY Purchase of Renewable Electricity — recommendation to authorize the
City Manager to negotiate and execute a third modification to
professional /contractual services agreement #9292 with Commerce Energy
to provide renewable electricity for City electrical accounts from June lsr
2015 on a month to month basis at a rate not to exceed $0.0888 per kilowatt
hour (kWh), was approved.
MINUTES 3 -F: The minutes of the May 5, 2015 and May 12, 2015 City Council
meetings, were approved, as amended.
STUDY SESSION: 4 -A: Financial Status Update, FY 2016 -17 Proposed Biennial
FINANCIAL STATUS Budget and FY 2015 -16 Proposed Capital Improvement Program
UPDATE AND (CIP) Budget recommendation to 1. Receive the FY 2015 -16 through FY
PROPOSED FY2015 —17 2019 -20 Financial Status Update; 2. Receive City Departments'
BUDGET presentations on the FY 2015 -17 Proposed Biennial Budget; and 3. Review
and provide direction to staff on the FY 2015 -17 Proposed Biennial Budget
and FY 2015 -16 Proposed Biennial Capital Improvement Program (CIP)
Budget, was presented.
Members of the public Denise Barton, People of California, Victor
Komlos, Jessica Behrendt, Zoe Silverman, Emery Komlos, Ruby Cooper,
Maya Zeevi, Cassidy Van Cott, Julia Carlson, Brooklyn Bisson, Alana
Ginter, Annabelle Kofft Gilmone, Sophia Borin, David Silverman, Shaun
Landres, Carol Leimlein, and Michael Toney spoke on topics including
employee funding, sister city funding, and historic preservation
information.
Considerable discussion ensued on topics including, but not limited to
wellbeing, maintenance of effort, new initiatives, and mobility.
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Motion by Councilmember Davis, seconded by Councilmember O'Day, to
receive and file the information. The motion was approved by a unanimous
voice vote, with all members present excepting Councilmembers O'Connor
and Winterer.
COUNCILMEMBER 13 -A: Appointment to one unscheduled vacancy on the Architectural
DISCUSSION ITEMS: Review Board for a term ending on June 30, 2016, was continued to a
ARCHITECTURAL date uncertain.
REVIEW BOARD
HOUSING COMMISSION 13 -13: Appointment to one unscheduled vacancy on the Housing
Commission for a term ending on June 30, 2017, was continued to a date
uncertain.
TIER 3 DEVELOPMENT 13 -C: Request of Mayor McKeown that the Council vote to
reconsider, on June 23rd, whether to allow Tier 3 development in an
area designated Mixed Use Boulevard Low on Colorado Avenue east of
20th Street and on the south side of Broadway east of 20th Street, was
presented.
Members of the public People of California spoke generally in oppositioto
the recommended action.
On order of the Mayor, this item was continued to a continued meeting at
5:30 p.m. on May 28, 2015.
ADJOURNMENT On order of the Mayor, the City Council meeting was adjourned in memory
of Lacy D. Goode, Eric Falkowski, and Guy Carawan, at 10:15 p.m., to a
continued meeting at 5:30 p.m. on Thursday, May 28, 2015.
ATTEST:
'WP
Sarah P. Gorman
City Clerk
APPROVED:
1
Kevin McKeown
Mayor
4 May 27, 2015