SR-06-09-2015-3CID
City Council Report
:ianda Monica`
City Council Regular Meeting: June 9, 2015
Agenda Item: C
To: Mayor and City Council
From: Susan Cline, Interim Director of Public Works
Subject: Award Contract for Santa Monica Pier South Stairs Upgrade Project
Recommended Action
Staff recommends that the City Council:
1. Award Bid #SP2352 to RSB Group, Inc., a California -based company, for the
construction services of the Santa Monica Pier South Stairs Upgrade Project;
2. Authorize the City Manager to negotiate and execute a contract with RSB Group,
Inc., in an amount not to exceed $526,900 (including a 10% contingency);
3. Authorize the Director of Public Works to issue any necessary change orders to
complete additional work within contract authority.
Executive Summary
The Pier South Stairs Upgrade project (Project) would construct new wooden stairs
west of the existing south side pier stairway, and reconstruct and widen the existing
stairway to increase the emergency exiting capacity of the Pier. Current emergency
exiting capacity has been deemed inadequate for the daily visitors and events that are
regularly held at the Santa Monica Pier (Pier). The City received permit approval from
the California Department of Parks and Recreation in August 2014 and from the
California Coastal Commission in February 2015.
Staff recommends RSB Group, Inc. to construct the Pier South Stairs Upgrade project
in the amount of $526,900.
An after -hours construction permit would be obtained for the duration of the project to
allow contractor operations between the hours of 5 a.m. and 6 p.m. Monday thru Friday
and 5 a.m. thru 10 a.m. on Saturday. Construction work would begin mid - September
2015 for a period of approximately four months. The anticipated completion date would
be January 2016.
Discussion
The Pier is an iconic destination where traditional, cultural, athletic and educational
events are programmed and held year round. Pier events such as Twilight Concert
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Series, Front Porch Cinema, Educational S.T.E.A.M. and many others are organized on
the south -east portion of the Pier deck with the general public attending in the
thousands. One existing narrow timber stairway at the south side of the Pier serves as
the primary access and emergency exit for daily visitors as well as for the Pier events.
Figure 1 - Existing Condition
Santa Monica Fire and Police Department staff has expressed concerns about the
limited capacity of the narrow stairway, emphasizing its inadequacy for the large volume
of people that need to exit the pier in the case of an emergency. The current stairway is
the only emergency exit at the south side not only during events but also for the
businesses serving the public on the Pier such as Pacific Park and the Carousel
. .
The proposed project includes the reconstruction and widening of the existing
deteriorated south side pier stairway and the construction of a new additional wooden
stairway west of the existing stairway. The proposed project would increase the current
emergency exit capacity at south of the Pier fourfold.
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Figure 2 - Layout of Proposed Improvements
The new stairways would be timber structures and look similar to the existing stairways
with wider pathways. Existing pathways are 5 -feet wide and the new stairs will be 10-
feet wide.
Figure 3 - Construction Detail of the New Stairs
Construction hours would be between 5 a.m. and 6 p.m. Monday thru Friday and 5 a.m.
to 10 a.m. on Saturdays, for the duration of the project. An after -hours construction
permit would be obtained by the contractor for the work contingent on satisfying
notification requirements per Santa Monica Municipal Code 4.12.110.
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Contractor Selection
On March 18, 2015, the City published Bid #SP2352 for the Santa Monica Pier South
Stairs Upgrade project as required by the Civil Engineering Division in accordance with
the City scope of work. The bid was posted on the City's on -line bidding site, and
notices were advertised in the Santa Monica Daily Press in accordance with City
Charter and Municipal Code provisions. A total of 1,859 vendors were notified, 24
downloaded the bid, and 13 bids were received and publicly opened on April 9, 2015.
Bids results are as follows:
Bidder
City /State
Bid Amount
RSB Group, Inc.
Lake Forest, CA
$ 479,000
Carbon Activated Corporation
Compton, CA
$ 489,500
AVA Builders, Inc.
N. Hollywood, CA
$ 549,000
Associated Pacific Constructors, Inc.
Morro Bay, CA
$ 641,000
Concept Consultant, Inc.
Los Angeles, CA
$ 649,980
John S. Meek Company, Inc.
Gardena, CA
$ 748,800
Mallcraft, Inc.
Altadena, CA
$ 983,000
Ruiz Brothers Construction Co. Inc. & Fast-
$ 1,152,000
Track Construction Corp.
Culver City, CA
Engineer's Estimate
$ 495,000
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, capacity and skill, ability to deliver and provide future maintenance or
service, and compliance with City scope of work. RSB Group, Inc. has completed
successful projects for Caltrans, such as slope repairs, roundabout construction, and
roadway construction at various locations in and out of Los Angeles County. Also, RSB
Group, Inc. installed the second floor addition to the pier harbor master office in Avalon,
CA and reconstructed the main beach boardwalk in Laguna Beach. Staff contacted
references listed in the bid package and all respondents reported that work performed
by RSB Group, Inc. was completed within the project requirements. Staff also verified
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with the Contractors State License Board that RSB Group, Inc. and its subcontractors'
licenses are current, active, and in good standing.
Based on these criteria, RSB Group, Inc., the lowest bidder, is recommended as the
best bidder for the construction of the Santa Monica Pier South Stairs Upgrade project
in accordance with City scope of work.
Construction Management and Public Outreach
Construction management and public outreach for this project would be provided by
City staff. Construction management would include inspecting the contractor's work
during construction, verifying and documenting field changes and unforeseen
conditions, monitoring and mitigating impacts as a result of the construction activities,
attending contractor's safety meetings, attending periodic progress meetings, and
maintaining all necessary inspection documentation relevant to the work conducted
during construction.
Construction management staff would coordinate with the businesses at the Pier, the
Santa Monica Pier Corporation, and with other activities on the Pier on a daily basis.
Public outreach would include notifications on the scope of the project, periodic updates
at the Pier Board and Pier Lessees meetings, as well as weekly updates on the City's
"Know Before You Go" (aka KBUG) website and in the Santa Monica Daily Press. For
work requiring temporary closures or detours, highly visible signs would be placed to
notify the travelling public. Updates regarding the project would be provided on the
City's "Be Excited Be Prepared" website and various social media channels.
Properties impacted by the project would receive the construction notice two week
before the start of construction. The notices would be prepared and distributed by Public
Works staff.
Construction Schedule
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Material procurement is anticipated to start in July 2015. Construction work would
tentatively be scheduled to begin in mid - September 2015, after the summer concerts on
the Pier, for a period of approximately four months. The anticipated completion date
would be in January 2016. During the construction, approximately ten parking spaces
will not be available. The construction will be phased to keep one set of stairway
available for public use at all times.
Financial Impacts and Budget Actions
The contract to be awarded to RSB Group, Inc., for the Pier South Stairs Upgrades
Project is for an amount not to exceed $526,900 (including a 10% contingency). Funds
in the amount of $510,000 are included in the proposed FY 2015 -16 Capital
Improvement Program budget in account C309082.589000. Funds in the amount of
$16,900 are available in the FY 2014 -15 Capital Improvement Program budget in
account M304006.589000.
Prepared By: Selim Eren, Civil Engineer
Approved Forwarded to Council
Susan Cline, Interim Director of FRIBBt` WT3
Elaine M Polachek, Interim City M&rY 9605
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Reference:
Contract No. 10069
(CCS)