SR-01-30-1980-11GSanta Monica, California January 24, 1980
TO: Mayor and City Council JAN 3 0 1980
FROM: City Staff
SUBJECT: Recommendation to waive formal bid requirements for
data processing equipment (word processing unit)
Introduction
This report concerns the waiving of formal bid requirements for
data processing equipment, word processing unit. Funds for the
word processing unit will be drawn from the City Attorney and
Data Processing accounts.
Background
In response to informal bidding, we received one
for the word processing unit. The amount of the
from the Los Altos Research Center. To the best
knowledge, this is the only unit compatable with
computer. To go out to formal bid would cause u
and delay.
Recommendation
(1) response
bid was $6,000.00
of the Staff's
our Hewlett- Packard
inecessary expense
It is recommended that the formal bid process be waived and direct
negotiation be excuted.
Prepared By: R.N. Aronoff
Purchasing Agent
Is
JAN 3 0 1980
RESOLUTION NO.
CITY COUNCIL SERIES
(CCS)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING FURTHER FORMAL BID
PROCEDURE AND AUTHORIZING DIRECT NEGOTIATION
FOR PURCHASE OF WORD PROCESSING EQUIPMENT
WHEREAS, the City of Santa Monica Data Processing Division
has a requirement for word processing equipment; and
WHEREAS, the unit must be compatable with the City's
Hewlett- Packard 3000 Computer; and
WHEREAS, this Editor - Scriber word processing unit best
meets the needs of.the City; and
WHEREAS, the Portland Oregon School District and State
Controller are presently using this instrument; and
WHEREAS, the City has informally advertised for bids to
supply this instrument; and
0
WHEREAS, to the best of Staff's knowledge only one company
can supply this instrument for existing City computer; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLL.QWS:
SECTION 1. That the City Council finds that the requirement
exists to purchase the word processing equipment.
SECTION 2. That the informal bid solicitation is sufficient
search of the market and further bid solicitation would cause un-
necessary expense and delay.
1 of 2
SECTION 3. That the City Manager is hereby authorized
to execute a purchase agreement for this instrument.
SECTION 4. The City Clerk shall certify to the adoption
of this resolution, and thenceforth and.thereafter the same shall
be in full force and effect.
APPROVED AS TO FORM:
City Attorney
2 of 2
Santa Monica, California
January 24, 1980
!I
TO: Mayor and City Council ,JAN 3 0 1980
FROM: City Staff
SUBJECT: Recommendation to waive formal bid requirements for
data processing equipment (word processing unit)
Introduction
This report concerns the waiving of formal bid requirements for
data processing equipment, word processing unit. Funds for the
word processing unit will be drawn from the City Attorney and
Data Processing accounts.
Background
In response to informal bidding, we received one (1) response
for the word processing unit. The amount of the bid was $6,000.00
from the Los Altos Research Center. To the best of the Staff's
knowledge, this is the only unit compatable with our Hewlett - Packard
computer. To go out to formal bid would cause unnecessary expense
and delay.
Recommendation
It is recommended that the formal bid process be waived and direct
negotiation be excuted.
Prepared By: R.N. Aronoff.
Purchasing Agent
I/
JAN 3 0 1980
(VCS/
RESOLUTION N0. >
CITY COUNCIL SERIES
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING FURTHER FORMAL BID
PROCEDURE D FOR PURCHASE OFU WORD IPROCESSINT ON
PROCESSING EQUIPMENT
WHEREAS, the City of Santa Monica Data Processing Division
has a requirement for word processing equipment; and
' WHEREAS, the unit must be compatable with the City's
Hewlett- Packard 3000 Computer; and
WHEREAS, this Editor - Scriber word processing unit best
meets the needs of.the City; and
WHEREAS, the Portland Oregon School District and State
Controller are presently using this instrument; and
WHEREAS, the City has informally advertised for bids to
supply this instrument; and ,
WHEREAS, to the best'of Staff's knowledge only one company
can supply this instrument for existing City computer; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLQWS:
SECTION 1. That the City Council finds that the requirement
exists to purchase the word processing equipment.
SECTION 2. That the informal bid solicitation is sufficient
search of the market and further bid solicitation would cause un-
necessary expense and delay.
1 of 2
SECTION 3. That the City Manager is hereby authorized
to execute a purchase agreement for this instrument.
SECTION 4. The City Clerk shall certify to the adoption
of this resolution, and thenceforth and thereafter the same shall
be in full force and effect.
APPROVED AS TO FORM:
�tijat,2 SC/u.'dlo.�/IartL�eJ✓ �� �%a.u.
City Attorney
:A
2of2
i
RESOLUTION NO. 5488 (CCS)
CITY COUNCIL SERIES
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA MONICA WAIVING FURTHER FORMAL BID
PROCEDURE AND AUTHORIZING DIRECT NEGOTIATION
FOR PURCHASE OF WORD PROCESSING EQUIPMENT.
WHEREAS, the City of Santa Monica Data Processing Division
has a requirement for word processing equipment; and
WHEREAS, the unit must be computable with the City's Hewlett -
Packard 3000 Computer; and
WHEREAS, this Editor - Scriber word processing unit best meets
the needs of the City; and
WHEREAS, the Portland Oregon School District and State Con-
troller are presently using this instrument; and
WHEREAS, the City has informally advertised for bids to sup-
ply this instrument; and
WHEREAS, to the best of Staff's knowledge only one company
can supply this instrument for existing City computer; and
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council finds that the requirement
exists to purchase the word processing equipment.
SECTION Z. That the informal bid solicitation is sufficient
search of the market and further bid solicitation would cause un-
necessary expense and delay.
-1-
SECTION 3. That the City Manager is hereby authorized to
execute a purchase agreement for this instrument.
SECTION 4. The City Clerk shall certify to the adoption of
this resolution, and thenceforth and thereafter thesame shall be
in full force and effect.
APPROVED AS TO FORM:
n s.
City Attorney
-2-
30th
ADOPTED AND APPROVED THIS
OF January
1 °S0,
XMAYqR
U
Y
I HEREBY CERTIFY THAT THE FOREGOING RESOLUTION
5488 , WAS DULY ADOPTED BY THE CITY COUNCIL OF THE CITY
N0.
REOF HELD ON
OF SANTA MONICA AT A REGULAR MEETING THE
C CIL VOTE:
January 30,
AYES:
- NOES -.
ABSENT:
ABSTAIN:
1950 BY THE FOLLOWING OUN
COUNCILMEMBERS:• Yannatta Goldway, Jennings, Reed,
Scott, Rhoden, Bambrick
COUNCILMEMBERS: None
COUNCILMEMBERS: van den Steenhoven
COUNCILMEMBERS: None
ATTEST:
CITY CLERK
Agenda Item 11 -G: Presented for consideration at this time was a
recommendation to waive formal bid requirements for data processing
equipment (word processing unit) from Los Altos Research Center, a sole
source, in the amount of $6,000. Ma or Pro Tem ore Yannatta Goldwa moved
to approve the staff recommendation an a opt eso ution �o,
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
WIAVING FURTHER FORMAL BID PROCEDURE AND AUTHORIZING DIRECT NEGOTIATION
FOR PURCHASE OF WORD PROCESSING EQUIPMENT ", reading . by title only and
waiving further reading thereof, and award Contract No. 3446(CCS) by
issuance of P. 0. No. 42952 for purchase of the data processing equipment.
Second by Councilmember Rhoden.
Council Vote: Unanimously approved 6 -0
Absent: Councilmember van den Steenhoven
n�
�I
CITY COUNCIL MINUTES - Jamuary 30, 1980