SR-05-12-2015-3JID
tmm City Council Report
city of
Salida YLooica"
City Council Regular Meeting: May 12, 2015
Agenda Item: 3
To: Mayor and City Council
From: Edward King, Director of Transit Services (BBB)
Subject: Big Blue Bus Facility Security Guard Services
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4149 to Absolute International Security, a California -based company,
for security guard services at the Big Blue Bus facility;
2. Authorize the City Manager to negotiate and execute a contractual service
agreement with Absolute International Security, in an amount not to exceed
$475,555 for one year, with four additional one -year renewal option(s) under the
same terms and conditions for a total amount not to exceed $2,475,154 over a
five -year period, with future year funding contingent on Council budget approval.
Executive Summary
Big Blue Bus (BBB) has contracted with a security firm to provide daily security services
at the BBB campus since February 2002, adhering to recommendations made by the
Federal Transit Administration's (FTA) Office of Safety and Security to secure public
transportation properties, and industry best practice. These recommendations,
encompassed in an FTA Threat and Vulnerability Assessment (TVA), outlines FTA's
safety and security standards for the safety of BBB's transportation systems, facilities,
equipment and employees. The current contract for security services expires on June
30, 2015. Based on FTA's recommendations and the City's procurement policy,
Absolute International Security is recommended to perform these services at a cost of
$475,555 for Fiscal Year (FY) 2015 -16 and a total amount not to exceed $2,475,154
over a five -year period.
Background
On April 26, 2011 (attachment A), Council awarded Bid #3019 to ABM Security, Inc. for
security guard services starting July 1, 2011 through June 30, 2015.
On December 16, 2014 (attachment B), Council approved an amendment to increase
the Purchase Order for a total not to exceed $2,024,969.
Discussion
The Big Blue Bus campus is home to a state -of- the -art natural gas fuel facility and holds
1 of 5
a fleet comprised of over 190 buses with over 450 employees. BBB maintenance
operations are performed on a 24/7 basis. The security service retained ensures
effective control of all access points to the facility at all times.
Given the size of BBB, a Threat and Vulnerability Assessment (TVA) was conducted by
the Federal Transit Administration (FTA) in 2011. A TVA is an analysis of safety
hazards and security threats that can cause loss of life, personal injuries, property
damage, and disrupt operations. It provides an analytical process to rate and consider
the probability and severity of these hazards and threats in order to determine what the
greatest risks to the agency may be. The TVA provides the baseline to create and
implement a security plan with recommended actions aimed at reducing the risk of
hazards or threats and mitigate its consequences.
The TVA outlined FTA's safety and security standards for the safety of BBB's
transportation system, equipment, facilities, customers and employees, as well as
including a recommendation that the City provide daily security services to safeguard
the above. Since 2002, BBB has contracted a security firm to provide these security
services.
Big Blue Bus' requirement for security services includes:
• Ensuring BBB facilities, employees, visitors, buses, and infrastructure are secure.
• Providing roving patrols 24 hours per day, seven days per week with a total of
8,736 hours annually among four officers.
• Securing vehicle entrances to the BBB bus yard and employee parking areas.
• Staffing the property to monitor access, identify and document visitors, and
escort visitors as needed.
® Inspecting all buses entering property when returning from revenue service.
Currently, there are no personnel within the department with the training, certification or
expertise to provide security services as these functions are outside the scope of
standard transit operations.
Concurrent
to staff conducting
the bid and Request for
Qualification
process, BBB
requested
analysis and pricing
from SMPD to evaluate
the utilization
of City police
officers or
community service
officers (CSO's) for the
provision of
BBB security
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services. Given the scope and hours of service required, SMPD provided the following
estimated pricing for the service. Upon evaluation of this pricing, staff has determined it
is not financially feasible to engage SMPD for this service and that it would be a less
than optimal use of well- trained police personnel.
*Calculated at Step 2 and adjusted to include estimated annual inflation of 1.5% for
wages, training, equipment and materials.
An outside security contractor has greater flexibility in allocating staffing resources
quickly and efficiently to respond to personnel turnover within the firm or when BBB's
security needs change. Qualified contracted security personnel hold state certification
through the Bureau of Security and Investigative Services (BSIS) and are trained in
compliance with Title 16, California Code of Regulations, Section 643(b).
Vendor /Consultant Selection
In January 2015, the City published Notices for Request for Qualifications (RFQ) to
deliver security services required by BBB in accordance with City scope of work. The
RFQ was posted on the City's online bidding site, and notices were advertised in the
Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. In total 343 vendors were notified and 66 vendors downloaded the Request
for Qualifications (RFQ). Twenty -seven firms responded. Responses to the RFQ were
reviewed by a selection panel of staff from Safety & Security and Transit Operations
Divisions. Evaluation was based on the following selection criteria in SMMC 2.24.073,
including corporate experience, staffing capabilities, references, certification and
qualifications and quality control.
The top eight vendors with an average score of 87.75 or higher were selected to
participate in the formal bid, per Attachment C. The formal bid process closed April 1,
3 of 5
Absolute
In- House*
In- House*
International
Difference
CSOs
Sworn
Security
Year
$475,555
$1,031,954
$1,733,821
($556,339)
Year 2
$485,123
$1,047,433
$1,759,828
($562,310)
Year
$494,928
$1,063,145
$1,786,226
($568,217)
Year
$504,754
$1,079,092
$1,813,019
($574,338)
Year
$514,796
$1,095,278
$1,840,214
($580,482)
*Calculated at Step 2 and adjusted to include estimated annual inflation of 1.5% for
wages, training, equipment and materials.
An outside security contractor has greater flexibility in allocating staffing resources
quickly and efficiently to respond to personnel turnover within the firm or when BBB's
security needs change. Qualified contracted security personnel hold state certification
through the Bureau of Security and Investigative Services (BSIS) and are trained in
compliance with Title 16, California Code of Regulations, Section 643(b).
Vendor /Consultant Selection
In January 2015, the City published Notices for Request for Qualifications (RFQ) to
deliver security services required by BBB in accordance with City scope of work. The
RFQ was posted on the City's online bidding site, and notices were advertised in the
Santa Monica Daily Press in accordance with City Charter and Municipal Code
provisions. In total 343 vendors were notified and 66 vendors downloaded the Request
for Qualifications (RFQ). Twenty -seven firms responded. Responses to the RFQ were
reviewed by a selection panel of staff from Safety & Security and Transit Operations
Divisions. Evaluation was based on the following selection criteria in SMMC 2.24.073,
including corporate experience, staffing capabilities, references, certification and
qualifications and quality control.
The top eight vendors with an average score of 87.75 or higher were selected to
participate in the formal bid, per Attachment C. The formal bid process closed April 1,
3 of 5
2015. Seven bids were received from the final shortlist of eight qualified vendors and
were evaluated based on the overall pricing provided. Based on price Absolute
International Security, the lowest bidder, is recommended as the best bidder for security
services in accordance with City scope of work, Attachment D.
Absolute International Security currently provides security services to MV
Transportation- LADOT, City of Covina - Metrolink Station, City of Monrovia, El Monte
Union High School District and Bonita Unified School District, the majority of which
recommend the vendor to provide security services. Absolute International Security
would provide unarmed security services to protect BBB's operations facilities and bus
yard by staffing vehicle entrances, monitoring parking areas, patrolling buildings and
monitoring electronic security equipment. Absolute International Security is
recommended to perform these services at a cost of $475,555 for FY 2015 -16 and a
total amount not to exceed $2,475,154 over a five -year period.
4 of 5
Financial Impacts and Budget Actions
The agreement to be awarded to Absolute International Security is for an amount not to
exceed $2,475,154 over a five -year period. Funds for year one of the agreement are
available in the proposed FY 2015 -16 budget in the Big Blue Bus Department. The
agreement will be charged to account 41670.555020. Future year funding is contingent
on Council budget approval.
Prepared By: Enny Chung, Sr. Admin Analyst - Grants
Approved Forwarded to Council
Edward King, Director of Big Blue Bus
Attachments:
A. April 26, 2011 Staff Report
B. December 16, 2014 Staff Report
Elaine M Polachek, Interim City M&40605
C. BBB Security Services RFQ - Attachment C (XLSX)
D. Security Total Costs - Attachment D (XLSX)
E. Big Blue Bus Facility Security Guard Services
F. Increase PO for BBB Security Services
5of5
}+`��� !f � � ,�.� k ���� � { { t� � ... � fir - -�
d � € i
BBB Security Services RFQ - Totals
Ray - Total
Patrick -Total
M - Total
David - Total
g
Vendor Name
Points (out of
Foods (out of
Points (out of
Points, (out of
Avg. Score'
100) ?
100)
100)
100)
94
100
100
80
93.50
7
Allied Barton Security Services
96
93
97
86
93.00
15
National Security Industries &Semites
93
96
93
85
91.75
23
ABM
87
88
96
84
88.75
9 jAbsolute
International Security
97
83
90
85
88.75
13
Cypress Private Security
77
98
`97
82
88.50
2
Executive Event Services
89
83
'98
81
87.75
6
Nationwide Guard Services, Inc.
93
96
78
84
87.75
25
Red international, Inc.
87
86
84
82
: 84.75
12
Universal Protection Service
1
78
99
78
82
84.25
21
U.S. Securltv Associates, inc.
83
93
80
80
84.00
19
Alltech industries, Inc
87
79
89
79
83.50
11
PacWest Security Services
84
80
91
78
83.25
10
ABC Security Services, Inc
78
97
79
79
83.25
20
Nu -Way Security & Investgative Svcs, inc
74
97
78
84
83.25
22
World Private security, inc
73
85
92
80
82.50
1
A.G. Coast Inc.
73
92
78
84
81.75
24
Platium Security Inc.
86
88
78
75
81.75
26
General security Services, inc
78
81
82
80.33
27
Guardsmark
61
80
98
82
80.25
5
The Alpha &Omega Group Security SVGS
62
80
87
71
75.00
4
HA Security Services
68
91
65
75
74.75
8
Eagle Security Services, Inc.
56
72
94
69
72.75
16
Lyons Security Service, inc
70
62
63
75
67.50
14
Fortress Guard Services
40
85
60
66
62.75
18
American Guard Services, Inc.
39
74
61
45
54.75
17
Unified Protective Services, inc
44
58
74
40
54.00
3
American Elite Protection Services
� E � C" "4
4 �.., . } r.. z I �!
� f � �f ( � P
ABM Onsite Services - West Inc.
OPTION YEAR 2
YEAR 1
OPTION YEAR 2
OPTION YEAR 3
OPTION YEAR 4
OPTION YEAR 5'-
OFFICER:(168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
$ 13,356.64
$ 3,492.72
$ 3,657.36
$ 3,825.36
$ 3,998.40
$ 2,557.44
'$ 2,661.12
$ " 2,786.56
$ 2,914.56
$ 3,046.40
$ 2,397.60
$ 2,494.80
1 $ 2,612.40
$ 2,732.40
$ 2,856.00
$ 888.80
$ 921.60
$ 962.40
$ 1,004.00
$ 1,046.00
$ 9,200.48 $ 9,570.24 $ 10,018.72 $ 10,476.32 $ 10,946.80 $ 2,611,053.12
YEAR 1
OPTION YEAR 2
OPTION YEAR 3.
OPTION YEAR 4
OPTION YEAR 5
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
$ 3,339.84
$ 3,407.04
$ 3,475.92
$ 3,544.80
$ 3,615.36
$ 2,544.64
$ 2,595.84
$ 2,648.32
$ 2,700.80
$ 2,754.56
$ 2,385.60
$ 2,433.60
$ 2,482.80
$ 2,532.00
$ 2,582.40
$ 875.20
$ 892.80
$ 910.80
1 $ 929.20
1 $ 947.60
$ 9,145.28 $ 9,329.28 $ 9,517.84 $ 9,706.80 $ 9,899.92 $ 2,475,154.24
$ 475,554.56 $ 485,122.56 $ 494,927.68 $ 504,753.60 $ 514,795.84
Allied
Barton
YEAR 1
OPTION YEAR 2
OPTION YEAR 3
OPTION YEAR 4
OPTION YEAR 5'i
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
$ 3,811.92
See note below
See note below
See note below
See note below
$ ;2,904.32'
See note below
See note below
See note below
See note below
$ 2,722.80
See note be
See note below
See note below
See note below
$" %1,358.00
1 See note below
See
I S below
See note below
See note below
y 1U, /9/.U4 5
1 yr
$ $ $ $ 561,446.08
*Vendor did not submit cost for each year, amounts need to be calculate
YEAR 1
OPTION YEAR 2
OPTIOry YEAR 3
OPTION YEAR 4
OPTION YEAR 5
OFFICER: (168
Hours/ week)
OFFICER: (16-8
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
$ x3,998.40
$ 3;998.40:
$ 4,045.44
$ = 4,087.44
$ 4,129.44
$ 3,046.40
$ 3,046.40
$ `' 3,082.24
$ 3,114.24
$ 3;1404
$ 2,856.00
'$ 2,856.00
$ `' 2,889.60
$ 2,919.60,
$ 2,949.60
$ 952.00
1 $ 952.001
$ 963.20
1 $ 973.201
$ 983.20
5 10,852.80 $ 10,852.80 $ 10,980.48 $ 11,094.48 $ 11,208.48 $ 2,859,430.08
YEAR 1
OPTION YEAR 2
'OPTION YEAR 3
OPTION YEAR 4
OPTION YEAR 5
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
$ 3,6821,56
$ 3,682.56
$ 3,738.00
$ 3,795.12
$ 3,853.92
$ 2,805.76
$ 2,805.76
$ 2,848.00
$ 2,891.52
$ 2,936.32
$ 2,630.40
$ 2,630.40
$ 2,670.00
$ 2,710.80
$ 2,752.80
$ 1,000.00
1 $ 1,000.00
$ 1,015.20
1 $ 1,030.40
1 $ 1,046.00
$ 10,118.72 $ 10,118.72 $ 10,271.20 $ 10,427.84 $ 10,589.04 $ 2,679,327.04
Nationwide Guard Services, Inc
OPTION YEAR 2
YEAR 1
OPTION YEAR 2
'OPTION'YEAR 3
OPTION YEAR 4
OPTION YEAR 5
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
$ 3,877.44
$ 3,877.44
$ 4,304.16
$ 4,304.16
$ 4,777.92
$ 2,954.24
$ 2,954.24
$ 3,279.36
$ 3,279.36
$ 3,640.32
$ 2,769.60
$ 2,769.60
$ 3,074.40
$ 3,074.40
$ 3,412.80
$ 1;020.40+
1 $ 1,020.401$
1,132.80
1 $ 1,132.80
$ 1,257.60
5 10,621.68 $ 10,621.68 $ 11,790.72 $ 11,790.72 $ 13,088.64 $ 3,011,498.88
YEAR 1
OPTION YEAR 2
OPTION YEAR 3
OPTION YEAR 4
OPTION YEAR 5'
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
OFFICER: (168
Hours/ week)
$ 4,072.32
$ 4,152.96
$ 4,216.80
$ 4,258.80
$ 4,300.80
$ 3,102.72
$ 3,164.16
$ 3,212.80
$ 3,244.80
$ 3,276.80
$ 2,908.80
$ 2,966.40
$ 3,012.00
$ 3,042.00
$ 3,072.00
$ 993.20
1 $ 1,013.201
$ 1,028.40
1 $ 1,038-401
$ 1,048.80
$ 11,077.04 5 11,296.72 $ 11,470.00 $ 11,584.00 $ 11,698.40 $ 2,970,560.32
Reference:
Agreement No. 10060
(CCS)