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SR-05-12-2015-3I• ��• Sunda Houleft' City Council Regular Meeting: May 12, 2015 Agenda Item:,-v ) To: Mayor and City Council From: Susan Cline, Interim Director of Public Works Subject: Reject Bids for Purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle Recommended ,fiction Staff recommends that the City Council: 1. Reject all bids for Bid 94175 for the purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle as non - responsive. 2. Direct staff to issue a Request for Proposal (RFP) for the purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle. Executive Summary In January 2015, three bids were received for the purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle for the Water Resources Division. After reviewing the bids received, staff recommends rejecting all bids for Bid #4175 due to the fact that no vendors met the bid specifications for the purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle. Discussion In January 2015, the City published Notices Inviting Bids to furnish and deliver a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle as required by the City, in accordance with City specifications. The bid was posted on the City's on -line bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. A total of 592 vendors were notified and 11 vendors downloaded the bid. Three bids were received and publicly opened on January 12, 2015 per Attachment A. The bid award was posted on the City's online bidding site and a protest was received on March 4, 2015. The protest indicated that the recommended bid did not meet specifications and requested a re -bid. All three bidders took exceptions to the vehicle as 1 of 3 it was specified, which resulted in a lower usable debris storage tank capacity and a less powerful positive displacement (air) blower. Exceptions were offered by vendors for different reasons. Some of the vendors manufacture specific equipment configurations that they believe to be the most efficient and, therefore, do not offer any other configurations which meet the City's specifications. The vehicle is used to perform routine cleaning of the sanitary sewer system including jet and clear blockages in the sewer system, respond to sanitary sewer overflows, and vacuum and capture raw sewage that may make its way to surface streets and the storm drain system. As a result of all three vendors taking exception to the vehicle as specified, staff recommends rejecting all bids and proposes to revisit the vehicle specification and issue a Request for Proposal for the purchase of a Hydrostatic Drive High Pressure Jetter Vacuum Vehicle by providing only performance criteria and a scope of work to potential bidders. Vendors would submit proposals with their particular equipment specifications which would eliminate bidder exceptions. Proposals will be evaluated on the criteria in SMMC 2.24.072, including ability to provide the services needed, quality of product, price, and compliance with City requirements. 2of3 Financial Impacts & Budget Actions There is no immediate financial impact or budget action necessary as a result of the recommended action. Prepared By: Heidi Duran, Administrative Analyst Approved Forwarded to Council ,i x Susan Cline, Interim Director of PLflgt2VM Attachments: A. Bid No. 4175 Bid Results (PDF) Elaine M Polachek, Interim City MSWOU5 3of3 ATFPUIMENTA Bid p: 6175 Bid Title: HYDROSTATIC DRIVE HIGH PRESSURE LETTER VACUUM UNIT Bid Due: JANUARY 32, 2015 H EREQUIPMEMCOMPAW MUNICIPALMN NANCE EQVIPMEM pWMBERS DEPOT INC .DERNE,CA SAC. .,, CIA, NAWINDpNE Cq DESCRIPTION SAY UNA,le E E%ifN OEO PPI[E UNITPRICE fl[IENNSFARICE UNITPRICE B TENDED PRICE FREIGHNNER MOOR 1160, CONVENTIONAL CAB, SINGLE A%1£ CHASSIS DESIGNED FOR IHR5 APPUCATION, OR EQUPI, COMPLETEt'113H ALLCOMPONENTS AS SPECIFIED 1 $ AT BD $ 3I9,990M $ 35 WD $ 030,44935 $ W IFIRW $ dCO,dM,00 OPERATOR'S INSTRUCTION MANUAL I INCUDED INCLUDED INCLUDED lue. .WITRUR10N5 I INCLUDED INCLUDED INCLUDED SIIOp MNNTENNi CE MANVAI OP <0 1 IMPOSED INCLUDED INCLUDED LWSTRATED PARTS BOOYOROD INCLUDED INCLU DEO INCLUDED ELERRICWIRING SCHEMATC MANUAL OR CO 1 INCLUDED INCLUDED INCLUDED Via.r Model: 0IAGATIAN /S. Re1gh111ner MOtle1:3."" SUBTOTAL $ 3]9,960,. Ride, $ d30,dd93d 1 999,9... Tea hull rent on BId, Bid VS. SAYS iO%De Ou j $ a Na of 912W $ 1R 36 TMRCInG loci InOwdea $ •WARRANTY 1 $ ed $ 33 $ TOPPLE L j Lad $ N)ID $ 1Is. $ OEUVfRY i $ In[I $ 16, I. CUT $ 16,NON NFLOP pLEASEENPWN) $ $ None f G PANT IOiAL j I 993,31359 ITS' alHerent on bid $ 69ERNICATIONS ' 01DDER IXCEPTIONS Bl.IREMCl.. BIDDEREACFVTIO. CHM1 IS ILIDLIFIS, MOUNT ltd D, collallinual San.Onglemie chasis Inslutel (or RiF A"ROUNOn, rnqua Front note lobe deduced lormenmum maneuvgnhiliry and need apa<IN. maNeand model.1 UGUxix: 2016 3015 /EO161.1int11ner 11950 3016 Freightliner 1105D Slate: Make, maael and ..in Of front axle: Fre lecWher IMED Detroit .110 m rmis- 21111A tale <a pa[IN� ERU.LRS 20,OWIb 33,D.tRS M,U,,dmadelol(earaxles: (1)26,W]LRSSing IS-1avle Fl". KOLAS, RI Ears. Rear axle capa<Iry: 26,0.1 1R5 E,1. 16 nvle lIAL ] 3d,].Ibs ad please see atla[M1 etl [Xassis sperifntions Aded M ulmum past oad weignT: INS d3,Ob lbi GVIVP: RL.N. us Wp20 LB5 d.3,W01hx SD,000 Rearl3R33.5 Aluminumwheels TO hot, hub pelted 11REGI ine, mud naps ASIA True, Fre ehilln p2E5 en Spe[inad A E'rofiea eery Installed air wnmnomne hold /deborter� Driver EG Passen8er seat mall be no,oppea with ah scuencelnn nigh mawNnln.., suppoe and A-11 ASAR)pt Set—IS Passenger seal belts AM /FM Sale SOON Floor Mal,. 11 VAST Mg sBled WindRiald&Siae Gign, laeorYUn led n, mPmerminem xpeea Sun NSOri IRA Asia L. AD Oilprer"', am p, ges UO'el he Star A ed.reetur .1A rule ..in, Ar&dea IS Der ae Alrbrakeg nAD ll.carts., Dash mouttclaining Auto 11 cut hreakersin Ilea o(lusex 11 S. of (.I,, Mein One calcium ryrtem with one senter I n cab antl on a sa Do r In Rene[omparseent ENGINE As Specified As ip e[ifietl Dedl<aAd CNGfn glue l.Dll 320 HP ml"kingior CITY IS corgm wnne erne pace Monster M1eavo Please provide YOU, fora overgalespeo'ase ohnel criteria p,eGUUsWdnuous, Please praWde yo ur engine rerammendailons baled on the perlorrnantt mleela prevlo usly Lae nllfied lM1at N M ake and med¢I: Cummins lSLG 330 M1.p. CummIn 515LG Cummins lSLG Net norsepmvera nd sled PPM: 320h I. 330hp @2TA 320 HP@2D]J RPM TATorque an d sled RPM: HIM @1,3. RPM GOOD H /fl@1G.U. I. UENT @13W RPM Shut down p roundir, erste IT shad l be integral to The engine NeNonic[onecol system. IT he 11 proud, an Verbal can a uxt stack IS re allied on all engirt¢ s, InAll e To h ave All ell[ Treh, plug. .one. neetem AS be masimu TO avalle ble. TMthedn"ION Asipeclaut Alllso U VU.rM au[om a0< SZ led bee-bene. cor 11. pmusion 'speed CO. NEL NgTEM As"andled Ass A mmlmum mwary afxevenmr eVSl is DGE .DGE SVSem. aitnere ¢roam mr. mustbe ofreed,Or Whicin shut have A'.tl "care,an,FAU'tllIn (font VeM1ieeshallhaveevolped,,isTgni m0dis¢ In nfronultwvlee Or ram e�fi ll and the other on the left side thm e.W end the other on 1pp ravers lb Gauges to beI'Ceeyu uesilh G avgesta be lnrtal letl at M1leh and low pressure sides of reeulalo r. "Ounwranee of anafiulolbefn,tlo[allonmusi eCeWov O 1.2ry. uefin%ryslem to belmtalled in a[ord once wiTM1 NFPA53 safetySlan dares. Pressure relief den es (TONS) Slate: Nem¢ol(UelryAt.nds, llec iliN Aglllry Agility dTypeoflanks: Tc TGOLS Al Hexagon U Data Date of mfeWAS, life ¢OUT.ngt tanks: 2015 bypsl 1.'An36A160]W1 30years And l d -. dge Three 13) Tank; ]S DGE 5Color "raapariM OR, Andltanks dd harxxureres 2 gglliry Pace to cl,uhf a at Ta nks /veMNe aadeleNanb for Notavailfi,d $B,71D 53NA AVRT A. ,a, to Adaillon al rasS if any, for 30 year to nkr: /veMee Included ps 5p e[Ified NA $30,WOlor aANISIOGE III Dr Ile OVa Aableilde had pills, add $3 "Ge In[ludad Add lluorelmstlors— cr,live(]5)eRan DGE plus oles Ux to We amount VACUDMp..UPHOSE Ax Sp e[inetl As Specined PTIPCHIp ENTA Bid 0: 4175 Bid Title: HYDROSTATIC DRIVE HIGH PRESSURE LETTER VACUUM UNIT Bid Due: JANUARY 12, 2015 HMXER EOVIpMEM COMPAHI MUNICIPAL MAIMENPNCE EOUMMENT ptVMBE05 DEPOT 1. Shall be boot loading'lkched at ea front of the machine In order to provide a all of posie ping To marbine Alan Me manna", azwell as afford maximum saf.wC., the operator, The A Inch diamekr hose If be mounkd on A boom shut .11 erdb a minimum of l8' ve rtlul Belot en degrees of boom tatlon,... m to have a ITT npa<iN of min Imam o(elt.lorward lmm tFe op eralols station. NearydutyhoomelbocIMAd ish Boom to have a lift npadly of 1. 16x41 In, f®rmhur, The boom Had hvdroullwlN Conviction minlmum a(e (c fareard LOm lne aperalols station. ID Gtentl able q<e ed 1N0 16 A wlrAell'¢mole wnbolw111 he provided for 0oam,Vacuum Breaker, thrills Thoun, and Debris Body SMITH, A— Maloverritle system stall be usivikof for rlghl'a N, AFT mvdown lumenos In <I,, of yprelezi[onlrali all(un<tions eveepl tle bris boat' for ialery system fem— piromm . word a IF mi, AMmat,,p1, a enamio nswlth [l a mps as loner's: T us 6 tv ' Ca AN Basin A.111 roe WILL MAP. Pipe Ie noon, Ulr¢e 5'dimunum Plpe Enemmn, one Al IX Wuminum pipe Enemion, MOSpare OF &dams W E05UPPLY Ase'a'stal AsSpedfied The watertank ii have minimum usable Meadry of'.. gallons. Thewatertanks shall be con Lasted of noncermslve, no, metallic, darable,<ross0nked odynthN¢ne to Pluminum bms— IEFFIAte rust, cam Lan and Wass win hadd, installed. Tank matelot unim. In VV to lulled and rotor nosh¢) banned 3 /I6"Sea rAPs srtIf bachun. wa he A, should be Mark. TankI. -ho he canrtm Red of noncarroth, metal Barytes rF,Al.d In lank N mahad sI.hbe. AiFar A I me let x 2V Con 11d.st hose hall be mounted An hath Sides of schffe Fill bmestara,, rocks required. M antanolum fit l it.. sM1all b e installed on IN. unit That pipe mail be at learttwa to) Finnerty, site of filler hoza as per Oeparlment of Ne alth Se MCes sauna nil NEW pipes required, one for potable were ... d ,emrrecyl c doter, Quirk removal hall shut be provided on IS water knks 'OF n[asz air bush o u4 to ell knk or to add moo— aeebydesign <nemulds N the wale' tank A LIFT gauge to lndbak walerlevel Nall be vWd, to operator from And Sidm of vehicle. Ptla[M1etl"add er ar st¢py'¢quNed to reach cap el la nk. Hot neetled AV design IFe weer tank shall M1ave at minlmum lDVear wananry. Ulehme wananry -11 Tank N IS NRREOURE WpTEq PU ME So 5petl0ed As Speci(ea iAe poulive tlispla<emenl pumpihall be pled at antl powered[. pmduceannge 0150- 65gunnos'. psi. ED GPM @IPM P51 Water pumps, all he to pled In V.e rear <omparlment Mounted an sltle of unit Wale rpumpmau n[etl an suhGame, beXlntl cab Pu nip N befitted vrilF tlealn nicks formmplete dralning of pump. Pu nip shall be blkd with. fadaryr ellelvalve. ba ls(or slaRing antl slop ping the wak'pumpand la varylhe now antl pressure shall be at the r ear Front hose reel op eraNhslallnn provided as per hose reel oPa.,." station. sp¢NCa UFA page 33 Trump Fork reel NYIMMIta TCORIVE ps Spe[illed al cl,aad 11.1 The waterp umpd be Finite and molar. uslnhArm Not needed tlu¢b ma thin e ae sign hear estranger f raroun, ASystem TMS ch,11 am In dune be Judy wndillonsandta 5 Ad to Adntan The de pu nip melhe 130 be protected protected by an!. r aAt weeder bypass valve. valve. the halt ex[M1ts MIAMI all LI A Iby. eland Agm.. 0 etaminan reNm fit. radd a ]O mkran Absolute Hydm until Cuts fO✓aEOn Nall be ac<ompHOSE HOSE REEL IY ps Sp ¢[Toed ps 5p edfletl The have reel the vehicle WI the bontr the to assembly, The hose Mel shall lown shal The wool be ArEdIbeon bodrlire both sh-uh m, andureeloMlluehtingth motor shredorequal operating snap abn ALAN Mto old ousi be ind3 he h0samlis(os's'FI Singh M1Oie talk unal protect operator AndelnemlaV. Hope tat h111.11 Psessnall be behind boor nydraub[ml 'h mn,. 1 ,Cle[loperator 'he 111 re el will arlbulatea minlmum o118O deyees al lowind openbrb wo A In any position Norugh A IM1 is are ThlS allows great¢rflexLll it In WMpla<emenifor mannoles lon[ed in NUghareas and pronaes 1)DaegMAwlddual A`dmrs II NOSE If 5pecl lied No 5p eci lied grog let hose,wFlcF Shall have acapaciry /or65 gam for 3,OV psi working pressure, will ad be prnmeea >n detail ve cm AuAt Most hao nsdese.lrol Hold er n me with l s of ....... A wid s ogmae hide at z vnd [III xv of ,Ann be I mviaed. N AS H PEE55URE WASHDDWN HOSE REEL MR HANDG UN me SpMbea As SpecNkd A high In sure gun plping A a l l be proodad.standard Pph ..PA.A to ship of unit qukk, disco Aned filling tooted at Line con tra I pa net and 1W of Y°° high pressure hose with Thins High presmre band gun capable of Mel psi camah,, the high pr re hand eu will be wjnzlahle and repo Amble HYORAUU[SYSLEM AND tUe RIGPON ps 5p e[illetl ps5pe[illed 1M1e hydra uli[ryslem sh all FOVea min Imam afa q5 gallon [apa[iry Gallon the hydreult<rynem shall have. main shutoff PANA It 'I reservoir N.,cut mobighc failure. TM1e ftwd W[ ryslemwlb nave hydraultcpresrvra'611¢1 valves antl pressure gauges. mra neniwealneryroof wAlte vinyl lubrintlon NaR Shall be part of <he sysem. Theemarcshal menNN pnmkomhe mkmand,pmfv wbn lvpe,r mbnnnon.ne nvenmb nmaa mm wgmme. The Hart FAIL menutyme frewenay of each point oftnb offun, DEBRIS SiO PAGE iPN N.....FKptIa. ps Sped.Fd ps 5pe<ified ear deans tank shol bare a minimum u St bl a liquid w,und, of 6<uh lc yards. to AS 6Fund -S yard Imable The bad, shall be mn#m<led of3 "A', 'Cr in M, steel lor<onosloAMMM LI. Patented axle, steel used for dehds body ine tleh ds lank shall FOVea mmlmum ofa lOyear warn myagalnsl rvsgdrouehtlisloeMOn orcn<kng Weennewana,N ProNdeoption pR[Ing for Mating th, debris lank anawarnnty Information. Prtdng: Shctdro N,tneers"IflM1SS mAdeopt ionpncing& waUanlylora6Mbic yarddebrist ank,, dnonaUlnlessteelmetaltankwiNlne fo llawingspracraAuns: IXIFN Inc lad es <oating5 year waNanryan Ei.�TEN McUl Type forlen "A "Gaug¢sbe 3 /I61nN OeeuR if Metal Type:_Gaugesise3/16IMb: Oehrls0fr imb[damlease Metal type IXLEN GU age ziee 3/16 °Inch 3,5]SW d,d,dmten"AMplu tled u<t 53D,MG,OD plus saleslarimmbltl amount ATTAOIMENTA Bid AT 4175 Bid Title: HYDROSTATIC DRIVE HIGH PRESSURE LETTER VACUUM UNIT Old Due: JANUARY 12, 2015 NAANEP Ep111PA1EM CO MPPN! MUNICIPAL AmMENAWE EpNPMEM FrupprEPg Oin i1Ne Metal Type Carlen'P° mou a 3/a in zA Oedu [L If Is . Atelaliype: Gaugealze talle[A:_ 1/q "torten', "Steel O¢brls OadV is deilretl plea se Metal type IX.iEN GUage size L4'Inrh 69E5W dedu<t$E].935 WpIUS Sales sax Isom hldamount. M dmal ',a_,a. rgze 1 /21n[F:_ Gaugesnel /iln[h NntavaAahle The rear door s Fall be.11.1aning. Aingatl at the top lhingey shall be adj oste) 11. a minlmum 6' 6 "drain vsNh butterfly nave did m ores liyultl dra in tle<ant valve for re moWng exwii llyuids. The drainshall have a seta pat drain filter enmounledlishod'hehody Oralnwill Fave Wkelby6lneh layR, those. PraNtle re ar splafF SM1 leId.A rear doors all, prop sA all be pmvlred. A Power up /power down hVdnulP ift Manalaparral16e provided to are lank to a minlmum al degree slai 'he liberal, fit mocha, Ism shall b, deslea ed to support the debrli formaldlh to proved, rtablily and when durldi on uneven ground. The If. call, of pol ll[I lk Minder is"Wher to,, Gump ontols shall be totaled on the[urbsh, mlbship of Ile unit onpl rn Oiroultle A ma nual nvaMtle ryall. shall be front In rase al rystem fortune, The dehds took ban have 10,141 level load Indicator. Tube ranks required on each all debne tank to hold anspedurif . Tube arras mounted over the rearvrheels th—lifaolluhelenglhs. The door, bad, and rear led, shall have a sorely pwp Mattes ladder an steps shall be —voted an LaddeandevapsnolneededbVdeslgn Ai Specified. Onpasevedersarba nN both appealthe shads tank. pear tank nufi Wisdom is repulsed. AUf .Ai1CVACUUM B PFAPEP As Spe<Ifed As S petifed The automatic vacua an breake r asumbN full b e located III at he hotly (ii a debris be by A lull l ndl<aU .111 durate an automatic ncuum breaker shad d— ryrtem flat wmplateN shu6 down Theva<uum are aker rystem shall be a pWaraUoddr,e<tivaled opposed) ban the parking brake rystem is Not needed by design The rystem sF all al so b e wnballed, duaivaled. at the hoot Foie real larnal slope,. This feature widousl Id This ryas, an will be used for safety In the event suction must be spur of In use of an emergency. relative .11.1. EM BLOWEP As Sh ipetl Ove to llmlled CNG 320 N P POOL, de a blower is used. ve Ulspla[emenl di resdaCFM mIll mu m,alq/gl] beat, Blower or e,val. Colon a I the blower regampaud ar she, and the all of yese um all shat b e performed fro m tee hoof of the reek Then[u um stated, shall of drape lndepe ndem of iha high pressure wa ter system. Ill blower shall b e prourrhd by a swum re fill ashes). for rystem wil l inwrporak an alr/waler sepa pater and a sound ail emer to e, estate male dal b shore 11 enkrs blower a ntl to en sure pu ter aperatlae, sans of ztaNnC Sae pping, a ntl varying theva<uu in slaps, an anullN an d remotely must be pumped. Thus andeive dlspla<emeen blower must meet a pedormanw std had rd of pre mping I and debris hroma minimum of 50 fro an suda[eleve(s antl deportd,the Ieuld and dell ds Into th a debrli storage tank Pe,u IT lour — %u nkle va W u an relief valves l3 ") shall be Installed at the blower In let. Va Fes shoal it be at to 3ku able vahes al. he set of lg° open at l to Aof nnuu m, lumove 'is p loaners Flower: Make and Alodel POO15 III Make and MOtlelI Make and M Oriel Nlbon 1156 and 365M 1. eNg CFM<SW Make and Wadel_CfM III Hg 15° 1g' To 1g ACCFSSOPI. ISdrops, pWSpe[ified seal The, v—1 are mina m annual plate.pproxlmate N It' A g ', S re.pad thrash. to b e ap p roved by I tale beers Il)fwnl on mbe, Iwol])35 ° %1q'N °and gBYHY3q 1.4.0 (1) 4 ani 8 cmbslde he Is 16o(2)ga toolbwesprovidetl 0lgital base foaGg, num er-drslde and operator Aatlon. As Specified OperalorShdfen Elea ant[ backup alarm wllleeava llablefrom eilh er side of uric LATowill tab er bus plaid[. merr the approved by Clry. ar wananry requited).oup I— We doi T Tlarinsaltye 3- 1Varthog noizle.l idrtar pen efra[an noule.I -re Workhorse nozzle. erlom tiGMING ASS, eupetl pW Specified Lighting shall [a mpty wish all apPll[ able laws and regulallons. Mazker. tall antl brake llgM1ls [a he tEO. Maw al re aAlawpon.a NF. nmotltlrut Su I6¢Em are ansmve III a., had twomount¢tl evese naodefront807Mpad aweandmount¢tl on bo ty. mounted Light bat mounded Dn sap (rant of ob. Whalen MOdelp iABO]OA Al II and ao enrols. t] Msmo ed en[losu re and one lt)higA resalupon LE0 ipa111gAt there Locallon and model oh W be approved by [iN. PAINT As Speaipetl piSpe[ified Cab, ywmpanenvstobe, oiled while poNurefF One. Ge s. th d polmed An faultandbe to prepared and pneelha,epalm. W l fault sunlates to be prepared antl pn'med p Mr to pain[ KIM As Spe[iped psSpe[iped led, Four(,)se so/keys :PESPON9E PESpON9E ...E full to hisauffy Airmailed delivery date Il6]]O days ]06PO Daysal O. age. m..1 Terms He130 days Net 30 Net30 Pddiponel as All, Adsona farm havaphina, NO presence owagh.by, he presence parepled, Na Oaks Incomplete mplele C omplete In [a mplele hrm me Nto Cdyofor antod a,In[ou are tlua Yes Yes Ya, had O ellver pa rtsand /or pradutls In o ompany veMrle comp A,y yes Yes Yes ryes lndud ed: Engine dlagnos and use isslon 0pren dlagnasll¢ a,tlrepalrs, dlagnosllu antl OpeAiaarn stal o unl[.