SR-02-26-1980-11AFPO 2
Santa Monica, California, December 26, 1979
TO: Mayor and City Council
FROM: City Staff
SUBJECT: City Attorney's Staff Office Addition -
Award of Contract
Introduction
This report recommends that the City Council award a contract for the design
and construction of an addition to the City Hall for the City Attorney's staff
offices, to the lowest bidder to be named in a supplemental report.
Background
This project was approved and funds in the amount of $650,000 were appropriated
at the City Council meeting of October 9, 1979, Item 11 -A. Bids for the City
Attorney's addition will be opened in the City Council Chambers after 3:00 p.m. on
Friday, February 22, 1980, and will be publicly read by the City Clerk.
Estimate of Funds Required
Engineering & Inspection . . . . . . . . . . . . . . . . $ 20,000
Design & Construction Contract . . . . . . . . . . . . . 485,000
City Hall Solar Hot Water System . . . . . . . . . . . . 20,000
Furnishings . . . . . . . . . . . . . . . . . . . . . . . 65,000
Contingencies . . . . . . . . . . . . . . . . . . . . . . 60,000
Estimated Total . . . . . $650,000
This project was approved by the South Coast Regional Commission at a public
hearing on December 20, 1979.
Recommendation
It is recommended that the contract be awarded to the lowest responsible
11
FED 2 r) 1980'
To: Mayor and City Council -2- December 26, 1979
bidder to be named in a supplemental report.
Prepared by: Stan Scholl
Doug McAteer
Richard Knickerbocker & Staff
/gw
EB 2 6 19RO
Santa Monica, California February 26, 1980
TO: Mayor and City Council
FROM: City Staff
SUBJECT: City Attorney's Staff Office Addition -- Award of Contract
Supplemental Report (Item 11 -A, dated December 26, 1979)
Introduction
This report recommends that the City Council award a contract for the design
and construction of an addition to the City Hall for the City Attorney's
staff offices to Joseph W. Eubanks in the amount of $535,455.
Background
This project was approved and funds in the amount of $650,000 were appropriated
at the City Council meeting of October 9, 1979 (Item 11 -A). Bids for the
City Attorney's addition were opened in the City Council Chambers after
3:00 p.m. on Friday, February 22, 1980, and read publicly by the Assistant
City Clerk. Bid proposals and specifications were issued to 14 contractors.
The only bid received was from Joseph 41m. Eubanks in the amount of $535,455.
The City Engineer's estimate was $600,000.
The contractor who recently completed the design and construction of the
Police Department addition spent a considerable amount of time on this
project and seriously intended to submit a bid, but was unable to do so
because he could not obtain the required bid bond because of other projects
he has under construction.
//
FEB 2 6 1980
To: Mayor and City Council -2- February 26, 1980
Estimate of Funds Required
Engineering & Inspection . . . . . . . . . . . . . $ 20,000
Design & Construction Contract . . . . . . . . . . 463,687
City Hall Solar Hot Water System . . . . . . . . . 16,768
Furnishings . . . . . . . . . . . . . . . . . . . 55,000
Contingencies . . . . . . . . . . . . . . . . . . 94,545
Estimated Total $650,000
This project was approved by the South Coast Regional Commission at a public
hearing on December 20, 1979.
City staff contacted most of the other 12 contractors who took out plans.
The major reason given for not submitting a bid was that it took too much
of their time and expense to bid this type of remodeling project where
they would have to engage an architect to furnish a more detailed set of
plans on which to base their bid. Attached is a copy of the bid breakdown.
Bid Item No. 1, in the amount of $463,687; is for doing the construction
while attorney's staff remains in their existing offices.
Bid Item No. 2, in the amount of $453,487, is for the attorney's staff to
vacate their existing offices while construction is in progress.
Bid Item No. 3, in the amount of $55,000, furnishing and installing furnishings
such as: (1) desks, tables and chairs; (2) Venetian blinds; (3) wood cabinets
and bookcases; (4) vinyl mats; and (5) desk lamps
Bid Item No. 4, in the amount of $16,768 is for installing a solar hot water
heating system for the City Hall.
To: Mayor and City Council -3- February 26, 1980
Recommendation
It is recommended that this contract be awarded to Joseph Wm. Eubanks in
the amount of $535,455 for Items 1, 3, and 4.
Prepared by: Stan Scholl
Doug McAteer
Richard Knickerbocker & Staff
Attachment: Bid Summary
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Agenda Item 11 -A: Presented for consideration at this time was a
recommendation for award of contract for the design and construction of
an addition to City Hall in an amount not to exceed $650,000. Speaking
in opposition to the addition in the public were Alison D.S.L. Arnold.
Mavor Pro Tom ore Yannatta Goldwa moved to approve the addition
awarding Contract No. 3 5 CCS to Joseph :V, Eubanks in the amount of
$535.455. Second by Councilmember Jennings.
Council Vote: Affirmative: Councilmembers Yannatta Goldway,
Jennings, Rhoden, Scott and Mayor
Hambrick
Negative: Councilmember Reed
Absent: Councilmember van den 'Steenhoven
CITY COUNCIL MEETING - March 4, 1980