SR-02-26-1980-6C4Santa Monica, CalifC, nia February 13, 1980
TO: Mayor and City Council 1
FROM: City Staff
FEB 2 6 998Q
SUBJECT: Recommendation to award bid for Stationery and Office Supplies
BID NO: 1495
INTRODUCTION
This report concerns award of bid to furnish stationery and office
supplies for a one -year period beginning July 1, 1980, in the estimated
total amount of $25,000.00. Funds are available in the individual
departmental accounts which are charged according to usage. Initial
purchase is made within warehouse revolving account number 99- 955 -030-
000 -000, Stationery, Office and Miscellaneous Supplies.
BACKGROUND
In response to published Notice Inviting Bids to furnish and deliver
two hundred thirty -three (233) items, proposals were received and
publicly opened and read February 4, 1980. Proposal forms were mailed
to twenty -five (25) vendors and notices were advertised in accordance
with City Charter and Municipal Code provisions. Five (5) proposals
were received, one (1) of which offered an alternate to the City's
one - year /fixed price requirement. Please note the attached list of
bidders. Based upon the differences between the prices bid as to each
item and the estimated yearly requirements, a savings of approximately
$4,500.00 will be realized by using more than one supplier. Martin
Office, is lower than Bayless Stationers on sixty -six (66) items. It
is considered to be in the City's interest to purchase from each of the
two (2) bidders on a selective basis as variations in prices occur.
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Santa Monica, California February 13, 1980
TO: Mayor and City Council
RECOMMENDATION
It is recommended that the award be made to Bayless Stationers in the
estimated amount of $12,500.00 and to Martin Office in the estimated
amount of $12,500.00 as the lowest and best bidders as to each item.
Prepared By: R.N. Aronoff,
Purchasing Agent
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Agenda Item 6C -4: Contract rNo. 345,2:(CCS) .(Bid No. 1496) for purchase of
stationery and office supplies was awarded to Bayless Stationers by
issuance of P. 0. No. 43280 and to Martin Office Supplies by issuance of
P. 0. No. 43291 in the total amount of'$2s,000.
CITY COUNCIL MEETING - February 26, 1980