SR-04-28-2015-3BID
City of
Santa Monicai
To: Mayor and City Council
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City Council Regular Meeting: April 28, 2015
Agenda Item: 343
From: Susan Cline, Interim Director of Public Works
Subject: Bid Award for Purchase of Five Compressed Natural Gas Side Loader Refuse
Packer Vehicles
Recommended Action
Staff recommends that the City Council:
1. Award Bid #4173 to Boerner Truck Center, a California -based company, for the
purchase of three Compressed Natural Gas Side Loader Refuse Packer
Vehicles;
2. Authorize the Purchasing Services Manager to issue a purchase order with
Boerner Truck Center for three Compressed Natural Gas Side Loader Refuse
Packer Vehicles in an amount not to exceed $990,014;
3. Award Bid #4173 to Los Angeles Freightliner, a California -based company, for
the purchase of two Compressed Natural Gas Side Loader Refuse Packer
Vehicles;
4. Authorize the Purchasing Services Manager to issue a purchase order with Los
Angeles Freightliner for two Compressed Natural Gas Side Loader Refuse
Packer Vehicles in an amount not to exceed $667,198.
5. Authorize budget changes as outlined in the Financial Impacts & Budget Actions
section of this report.
Executive Summary
This purchase would replace four vehicles that have reached the end of their useful life
through the Vehicle Replacement Program and add one new vehicle to the City's fleet
for zero waste program initiatives. In January 2015, the City solicited bids for the
purchase of five Compressed Natural Gas (CNG) Side Loader Refuse Packer Vehicles.
After reviewing the bids received, staff recommends Boerner Truck Center as the best
bidder for the purchase and delivery of three CNG Side Loader Refuse Packer Vehicles
in the amount of $990,014 and Los Angeles Freightliner as the best bidder for the
purchase and delivery of two CNG Side Loader Refuse Packer Vehicles in the amount
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of $667,198. This purchase meets the goals of the City's Reduced - Emissions Fuels
Policy by utilizing vehicles powered by CNG fuel.
Background
The City replaces vehicles that have reached the end of their useful life through the
Vehicle Replacement Program. This Program would replace four vehicles and add one
vehicle to the fleet for zero waste program initiatives including expansion on the food
waste program and mandatory recycling for commercial businesses as governed by
AR32. The vehicles would be used by Resource Recovery and Recycling (RRR) for
residential and commercial refuse collection.
Discussion
RRR currently uses the Crane Carrier on 15 of the 19 side loader packer vehicles in the
Fleet. Historically, using one or two types of chassis minimizes maintenance costs,
simplifies driver training, and makes it easier to obtain parts. RRR field and supervisory
staff tested the Autocar chassis and liked its interior space, as well as the greater field
of vision which may create a simplified and more comfortable driving experience for the
operator.
There are no cylinders inside the Dadee Scorpion body, which eliminates the need for
Fleet Management to do routine maintenance work inside the body. The Dadee
Scorpion body does not have a clean out area, which eliminates the potential for a
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confined space hazard. The intent of the blade system on the Dadee Scorpion body is
to eliminate blade and floor wear. The components that need constant adjustment are
located outside the hopper which keeps them clear of trash debris and prevents the
need for mechanics to enter the body. The current vehicles have issues with abnormal
wear of the packing system components and the body itself because the components
are inside the body. These types of repairs can cost close to $20,000 per repair. Fleet
Management will also be able to reduce the amount of parts kept in stock if repairs like
these are no longer necessary.
Staff recommends the Crane Carrier /Dadee and the Autocar /Dadee configurations
because they are 16" and 22" shorter, respectively, than the AMREP body proposed by
other bidders. The shorter body length is preferred for RRR operations in order to
navigate tight alleys and various constraints of the Santa Monica operating area.
Vendor Selection
In January 2015, the City published Notices Inviting Bids to furnish and deliver five CNG
Side Loader Refuse Packer Vehicles as required by the Street and Fleet Services
Division in accordance with City specifications. The bid was posted on the City's on -line
bidding site, and notices were advertised in the Santa Monica Daily Press in
accordance with City Charter and Municipal Code provisions. A total of 598 vendors
were notified and 24 vendors downloaded the bid. A total of 10 bids were received and
publicly opened on January 30, 2015 per Attachment A.
Bids were evaluated based on the criteria in SMMC 2.24.072, including price, previous
experience, ability to deliver, quality of product, and compliance with City specifications.
After reviewing the bids received, staff recommends Boerner Truck Center as the best
bidder for the purchase and delivery of three CNG side loader refuse packer vehicles
with the Crane Carrier LET -2 -26 chassis and Dadee Scorpion body in the amount of
$990,014. Additionally, staff recommends Los Angeles Freightliner as the best bidder
for the purchase and delivery of two CNG side loader refuse packer vehicles with the
Autocar ACX42 chassis and Dadee Scorpion body in the amount of $667,198.
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Financial Impacts & Budget Actions
The purchase order to be awarded to Boerner Truck Center for the purchase and
delivery of three CNG Side Loader Refuse Packer Vehicles is for an amount not to
exceed $990,014. The purchase order to be awarded to Los Angeles Freightliner for
the purchase and delivery of two CNG Side Loader Refuse Packer Vehicles is for an
amount not to exceed $667,198. Award of the purchase orders will require the following
FY 2014 -15 budget actions:
1. Appropriate $1,323,613 for the purchase of four CNG Side Loader Refuse
Packer vehicles to account 0540167.589200 (Vehicle Replacement Purchases);
2. Increase the revenue budget in account 54459.405760 (Vehicle Enhancement
Purchases) by $333,599 to reflect vehicle contribution from the RRR Fund;
3. Appropriate $333,599 for the purchase of one CNG Side Loader Refuse Packer
vehicle to account 0540167.589100 (Vehicle Enhancement Purchases).
The purchase order to be awarded to Boerner Truck Center in an amount not to exceed
$990,014 will be charged to account C540167.589200. The purchase order to be
awarded to Los Angeles Freightliner will be charged to the following accounts:
Account
Amount
0540167.589200
C540167.589100
$333,599
$333,599
TOTAL
$667,198
Prepared By: Heidi Duran, Administrative Analyst
Approved Forwarded to Council
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Susan Cline, Interim Director of WIbBd2'OU
Attachments:
A. Bid No. 4173 Summary (PDF)
Elaine M Polachek, Interim City Mf*g ®A5
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