SR-04-14-2015-3CCity Council Meeting: April 14, 2015
Agenda Item: 3 °C-
To: Mayor and City Council
From: Susan Cline, Interim Director of Public Works
Subject: Authorize Additional Funds for the Michigan Avenue Traffic Circles
Construction Project
Recommended Action
Staff recommends that the City Council authorize budget changes as outlined in the
Financial Impacts and Budget Actions section of this report to cover the City's $20,000
cost for water meter fees and additional public outreach associated with the Michigan
Avenue Traffic Circles Project.
Executive Summary
The Michigan Avenue Traffic Circles Project (Project) consists of installing four traffic
circles and related street and intersection improvements along Michigan Avenue. The
Project is currently being constructed by El Camino Construction & Engineering
(Contractor) and is funded by Community Development Block Grant (CDBG) funds. An
additional $20,000 of CDBG funds are needed to cover the City's costs for water meter
fees and additional public outreach.
Background
On February 11, 2014, Council approved the conceptual design of the Michigan Avenue
Neighborhood Greenway (MANGo) and directed staff to pursue a phased
implementation of the project. The Michigan Avenue Traffic Circles Project is the first
phase of MANGo. The Project consists of new traffic circles and dual curb ramps to be
installed at intersections along Michigan Avenue at 9" Street, 10th Street, 12th Street,
and Euclid Street. The new traffic circles would be 20 feet in diameter and include
water - efficient landscaping and irrigation.
On January 27, 2015, Council awarded Bid #SP2348 to El Camino Construction &
Engineering Corporation in an amount not to exceed $357,148 for the construction of
the Project. The contract is funded with CDBG funds.
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Discussion
The four traffic circles being installed as a part of this project include landscaping and
irrigation. The irrigation system requires the installation of four water meters (one at
each traffic circle) at a cost of approximately $16,700 ($4,171 per meter including Water
Capital Facility fees). The cost for water meter installation is not included in the
Contractor's scope. It is the City's responsibility to cover water meter fees.
The Project also requires extensive public outreach which is incurring significant costs
for the printing and mailing of fliers and notifications at a cost of approximately $3,300.
Staff has determined that the cost for the installation of four water meters and public
outreach is $20,000. Staff has identified $20,000 in CDBG funds that can be used to
cover these costs but would require Council authorization to use them.
Financial Impacts & Budget Actions
Funds in the amount of $20,000 are available in the CDBG fund balance. This would
require the following FY 2014 -15 budget changes:
1. Increase revenue budget at account 19262.400940 in the amount of $20,000.
2. Appropriate $20,000 Capital Improvement Program account 0197045.589000.
Prepared by: Zach Pollard, P.E., Civil Engineer
Approved:
Susan Cline"
Interim Director of Public Works
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Forwarded to Council:
Elaine M. Polachek
Interim City Manager
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Susan Cline"
Interim Director of Public Works
2
Forwarded to Council:
Elaine M. Polachek
Interim City Manager