SR-02-24-2015-3GID
Aam City Council Report
City of
Santa Monica,
City Council Regular and Special Joint Meeting: February 24, 2015
Agenda Item: ?j
To: Mayor and City Council
From: Edward King, Director of Transit Services (BBB)
Subject: Furnish and Deliver Four Para - Transit Accessible Vans
Staff recommends that the City Council:
1. Award Bid #4177 to Creative Bus Sales Inc., a California based company, for the
purchase of four CNG- powered Mobility Ventures (MV -1) paratransit accessible vans;
2. Authorize the Purchasing Services Manager to issue a purchase order with Creative
Bus Sales Inc., in an amount not to exceed $242,314;
3. Authorize budget changes as outlined in the Financial Impact and Budget Action
section of this report.
Executive Summary
Staff recommends award of Bid #4177 to Creative Bus Sales to furnish and deliver four
CNG - powered, Mobility Ventures (MV -1) paratransit accessible vans in the amount not
to exceed $242,314. The four new CNG - powered paratransit vans would replace four
gasoline - powered paratransit vans that have reached the end of their useful life. These
vehicles are utilized for the City's Dial -A -Ride program.
Discussion
Big Blue Bus (BBB) currently operates four gasoline - powered paratransit vans for Dial -A-
Ride services. The four vans have reached the end of their useful life cycle of seven
years, per the Federal Transit Administration guidelines, and are no longer cost effective
to operate. The purchase of the four CNG - powered paratransit vans would ensure that
the Dial -A -Ride paratransit services continue to 'operate in an efficient and effective
manner. In addition, the purchase of the CNG - powered vehicles would reduce
greenhouse gases and harmful emission pollutants while providing increased comfort to
passengers.
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The CNG- powered MV -1 paratransit van is built by AM General LLC in the Mishawaka,
Indiana assembly facility and meets the "Buy America Act" requirements for domestic
content, requiring that 60% of components and subcomponents are made in America
and that final assembly takes place in the United States. It is a unique vehicle, built
specifically for Dial -A -Ride services and to transport passengers in mobility devices. The
MV -1 paratransit van includes features such as a wheelchair ramp with two telescoping
lengths for increased accessibility. In addition, the MV -1 is the only paratransit van
available that is powered by CNG.
Based on the ease of passenger boarding, increased rider comfort and availability of the
vehicle in the CNG platform, staff recommends the purchase of the CNG- powered MV -1
paratransit vans to replace four gasoline - powered paratransit vans that have reached the
end of their useful life cycle.
Vendor /Consultant Selection
On December 23, 2014, the City published Notices Inviting Bids to furnish and deliver
four CNG - powered paratransit vans as required by the Big Blue Bus in accordance with
City specifications. The bid was posted on the City's online bidding site in accordance
with City Charter and Municipal Code provisions. The City notified 462 vendors and 15
vendors downloaded the bid. Four no -bids were received and one bid was received which
was publicly opened on January 12, 2015 per Attachment A. The no- bidders responded
that they could not meet the specifications including requirements for the CNG power
plant.
Procurement conducted additional outreach to vendors who downloaded the bid to
determine why they did not submit a bid. The response received from vendors that
downloaded the bid was that they could only provide a lease vehicle.
The bid price was evaluated based on similar gasoline - powered paratransit vans recently
sold by the cooperative bid CalAct, and the bid was deemed fair and reasonable and in
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conformance to the criteria in SMMC 2.24.072, including price, vendor capacity and skill
to deliver, quality of product, and compliance with City specifications and scope of work.
Based on these criteria to furnish and deliver the four CNG- powered MV -1 paratransit
vans, the quality and durability of the van, and compliance with City specifications,
Creative Bus Sales Inc. is recommended as the best bidder to furnish and deliver four
CNG - powered MV -1 paratransit vans in accordance with City specifications.
Financial Impacts and Budget Actions
The purchase order to be awarded to Creative Bus Sales Inc. is for an amount not to
exceed $242,314. Award of this purchase order requires a budget transfer of $79,980
from 0410106.589000 (Bus Components) to 0410877.589000 (Dial -A -Ride Vehicles).
Prepared By: Getty Modica, Transit Maintenance Officer
Approved:
Edward F. King
Director of Transit
Attachments:
A. 4177 Para - Transit Vans (4) (XLSX)
Forwarded to Council:
Elaine Polachek
Interim City Manager
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ATIarfind 1iA
Bid No. 4177
Bid Description: Purchase & Deliver (4) four new & unused, current model year Will Deluxe CNG Powered- Para - transit Accessible
Vans
Bid Closing Date: January 12, 2015
wFATNE..G.H3
Aio ZMhfiud 5
PRICING
if.d.d u
-
DESCRIPTION
QUANTITY
UNIT PRICE
EXTENDED PRICE
Purchase & Dallas, ( tour now& unused, current model year MVd Oeluae CNG Powers, -Para
mairwAn.esslble Vans
q
$ 50,05000
$ 22],800.00
OPERATOR'S INSTRUCTION MANUAL
4
$ 10.00
$ 41
SHOP MAINTENANCE MANUAL OR CO
1
$ 1501
$ 150.00
rI0010.bvsOn: ummi
ILLUSTRATED PARTS BOOK OR CO
1
$ t50 o0
$ 150 p0
1uxNUx c00oI.R11 1 iAs
flcpFlF0.1xEaup"ad
ELECTRIC WIRING SCHEMATIC MANUAL OR CD
1
$ 1000
$ 10.0
s no,"' o0m...
SUBTOTAL"
'c&k.Mtronssifi&renffsai
$ 228,150.00
°wl4vmmmASlx[vOeL. AT
nllsTlnEAioibxi Y,6o06
NON TAXABLE qDA COMPONENTS
4
$ 10,85814
$ 70,432.56
NOern'TAlratrzbrrgiNETo
OVOlPT10i 4' /oulO3A164Y
SALES T50 %`
Taxablagmounl$
19S71744
S 14,128.16
bOmixeewArnvulm0[
1.1duchal
TIRE FEE (4 EACH)
4
$ If 76
$ 35.00
FAVIREcEnT.Pu lx YOU.
DELIVERY
Indxded
'GRAND TOTAL
$ 242,1
sepunONS
TMCEPRONS
Purchase &OL r(4)1 & unused, c mormon mo ,ol war P.IV -I DeIuu CNG Powered - Perri
YanSI ACCesub.e Vans
As Scooped!
Delivered 0 1660 70 Shelf Carla Llonica. CA 90401
As Specomal
WARRANTY
Warranty to be slander, manufaclon's es mil Pain all vehicles soltl by mmisfi l....
As SmouRrsd
GENERAL SPECIFICATIONS AND STANDARDS
Tha60dy.5NSh, antl 5ltings shall be 0elalesl modal. Theyshall ba rnw all rwl Faso been usetl in
demowhater or o0ar comer, and shall be fin m sdou am In av respearci ml mconmclwwrany
o0er apeciOca W a p mei...al5.
Dealer shall Nm55K Di BU of Sale In Ne name of
cey of Ganla Momae -019 Slue no
16601 -S4ee1
San. Mearmis CA 00901
Vai upon aside, ..,essay for semis.
Whole sell be anew of wet a full re eof Complained Ni Gal.
As $..died
5 ENGINE:
Ford 4.6 Uns, ER V -R CED Enclam, ICmh Fall
As Specified
S reel T e: CNGStlem -T e3Tanks
As Spxigei
TRANSMISSION.
Eortl4-S eetl Aacramil Tr en am!sspnwi08verdrive.
qs Specified
Rear Wheel price -3.45 Ada Ratio
As Specified
17' Sfeel Wheels with Center Wheel Omro
As Summer!
Efiaruff ANo coming
As Specified
. Knolnt Wheelchair Restraint
As Sp.mifietl
Ebddwlly.".. Whaekhah Ramp
Anll'$Ilp Ramp $Waco
4AA ell 0.1:1 Ramp Slope
ADA Ramp Lghn,N
Ifinnin. Color, eow Grab HaMlas
As Specrad
REa, S.Iff-Loners, Air sychme
As Specified (Self"Plas Air Shocks)
xe RlO
.1.1 Leahounde sam:n Meledal
As Smmi
S War A,uslablo COmmceial D/rver"red
As Specifietl
False, WiMOws and Locks
As Specihetl
Power dFardlo$k. Vow hirers
As Specified
Tnled WInc.
Ass ecifetl
Audha Del ..lens: Real M) lard Inl2
As Scrametl
Cu Y.oNers Rear 2 aN Front 2
As Spesin
Rear heal all Nr ONbI
As Specii
5 ac us Posearder Coal
Aa SpeciSN
36ADu ELL a aCa acil
Ass eci5ed
426 Eml TUri Circle
As Specified
EIa OONO Smbiil C-und /Tsai Canbol
As Specified
I$Lak Game
As Specified
Pow 4Whom .1. Brakes
As Spacifiad
[Swe e5u pummel Air Said Snamp
As Spacifiad
CNdurs, AaMra Cr) all Tellren 3
As Spocihatl
P235Ifi6 R17 AIISnumal Lres
As Spocified
Tre Pirelli Mai Systion
As .,ended
.e'ma Rumma Union
As Sh,fi!etl
Psi Tlret Deterrent. rem
As Specified
.b. While - Ederior Color
Teletto In Power Ram , (kll Beef A.NCSA Gmdelines
As Specified
qs 5pecfie,
Two Kemp Doincifusion Sell s4.1 or 0.1
As Specified
Rear WiMOw W per
As Spacfietl
AEVFAVCD Radio
As Specified
couBa Conlol
As SPOuffil
Licensing:
As Spe fil
DAivery shall intlntleO ALV tlaumen.0an an,'E'IExemti)planesinslelletl lorkd[ {ivery
As Spe xial
Keys:
n— (omlale Soh OI Ne Im Eadr Well
As Specifiei
Scull
gFSpONSE
Warrant
See amandetl ranyslalomann
Edearenrol devc aftmaral mmmac rein. m
m
Daldenwm'n: daYSagerrec alpt elomm.whoodalopuone
zi
Peymenl Term.
3 % Nan 30
NO010
AddiWial Fees
D..
Arizona E..
omplele: w gesence
Oaks Enron
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