SR-02-10-2015-3ECity Council Meeting: February 10, 2015
Agenda Item: '-
To: Mayor and City Council
From: Susan Cline, Interim Director of Public Works
Subject: Construction Contract Change Order for the Airport Administration
Building Elevator Modernization Project
Recommended Action
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a first change order to
Contract #9893 (CCS) in the amount of $35,000 (includes a 10% contingency)
with Fast -Track Construction Corporation, a California -based company, to
provide additional construction services for the Airport Administration Building
Elevator Modernization Project. This would result in an amended contract with a
new total amount not to exceed $441,780.
2. Authorize the Director of Public Works to issue any necessary change orders to
complete the work within budget authority.
Executive Summary
On April 22 2014, Council authorized a contract with Fast -Track Construction
Corporation in the amount of $406,780 for the construction of the Airport Administration
Building Elevator Modernization Project. Staff recommends a first contract change
order for additional construction services in the amount of $35,000 to Contract #9893
(CCS) with Fast -Track Construction Corporation for a new contract total in an amount
not to exceed $441,780. The project would be completed in spring 2015.
Background
On April 22 ?_014, Council authorized a contract with Fast -Track Construction
Corporation in the amount of $406,780 for the construction of the Airport Administration
Building Elevator Modernization Project to replace, upgrade and modernize the Airport
Administration building's elevator and bring the unit into compliance with the Americans
with Disabilities Act (ADA).
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Discussion
The Airport Administration Building Elevator Modernization Project began construction
in June 2014. The existing elevator was taken out of service in October and demolition
immediately followed. During the demolition, a number of unforeseen conditions were
encountered that required repair including: unmarked and unknown buried power and
data conduits damaged during excavation, extensive water damage to the existing
drywall inside the elevator shaft that had not previously been detected and other issues
that had cost impacts.
In addition to these unforeseen conditions, new scope was added to the project. During
the permitting process, a requirement for a new trash enclosure for the building was
added that had not been included in the original construction contract. The City also
elected to upgrade the existing fluorescent tube lighting in the elevator shaft to highly
efficient LED fixtures and upgrade the interior elevator cab finishes to longer lasting and
more durable stainless steel.
These unforeseen conditions and scope changes require additional funding and time.
Staff recommends a change order in the amount of $35,000 to minimize further delays
and accommodate the additional work authorized to date, as well as any future
unforeseen conditions and scope changes. There is an anticipated two month schedule
impact due to the cumulative effect of all the issues associated with these change
orders.
Construction Schedule
Construction is currently 65% complete and the project is anticipated to be completed in
spring 2015.
F
Financial Impacts & Budget Actions
The contract change order amount to be awarded to Fast -Track Construction
Corporation is $35,000 (includes a 10% contingency) for an amended contract total not
to exceed $441,780. Funds are available in the FY 2014 -15 Capital Improvement
Program budget in account 0336033.589000 (Airport Buildings Rehabilitation).
Prepared by: Christopher Dishlip, Civil Engineer
Approved: Forwarded to Council:
Susan Cfi66 Elaine Polachek
Interim Director of Public Works Interim City Manager
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Reference:
Amended Contract No. 9893
(CCS)